MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Dennis-Yarmouth
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/12/2013.
Mandatory One-Year Compliance Date: 09/12/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 13
Criterion Title
Progress Reports and content
SE 18B
Determination of placement; provision of IEP to parent
SE 32
Parent advisory council for special education
SE 41
Age span requirements
CR 10A
Student handbooks and codes of conduct
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
A review of student records indicates that at the elementary level, parents are not
consistently receiving reports on the student's progress towards reaching the goals set
forth in the IEP at least as often as parents are informed of the progress of non-disabled
students.
Description of Corrective Action:
Team Chairs and Psychologists were informed of corrective action needed on 10/8/13.
They will meet with school special education teachers within the month to review criteria
for progress reports. An attendance sheet will be submitted to central office as evidence.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Judith D. Dion
Completion:
11/30/2013
Evidence of Completion of the Corrective Action:
An attendance sheet will be submitted to PQA along with the training material.
Description of Internal Monitoring Procedures:
DY High School reports on a quarterly schedule. All other schools are on trimester. Team
chairs will do random sampling on ESPED. The director will also do random sampling of
10% to verify that progress reports have been sent to parents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 10/24/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2013, the district will provide evidence of the training(s), including the
agenda, date(s) the training(s) were conducted and the sign-in sheets.
By January 30, 2014, the district will conduct an internal review of student records at the
elementary level of progress reports written after the training. Include the number of
records reviewed, the number of records in compliance, and for all records not in
compliance, indicate the root causes(s) of the noncompliance and provide the specific
corrective action taken with regard to each file. *The district will maintain the following
documentation and make it available to the Department upon request: list student names
and grade levels for the records reviewed, date of the review, name(s) of person(s) who
conducted the review with roles and signatures.
Progress Report Due Date(s):
11/29/2013
01/30/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of student records and interviews indicate that the district does not consistently
provide the parent with two copies of the proposed IEP and placement immediately
following the development of the IEP at the Team meeting.
Description of Corrective Action:
At the Team Chair Psychologist meeting of 10/8/13, the staff was informed of the need
for corrective action. All staff are now sending two complete IEPs to the parents and
noting that on the N1.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Judith D. Dion
Completion:
10/08/2013
Evidence of Completion of the Corrective Action:
Agenda of the Team Meeting and samples of N1s.
Description of Internal Monitoring Procedures:
Random sampling from Central Office of 10% of IEPs completed during a month for a 3
month period of time will verify that the N1 states that two complete copies of the IEP
have been sent to the parent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/24/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2013, provide evidence (agenda, sign-in sheet) of the October 8, 2013
staff training.
By January 30, 2014, the district will conduct an internal review of student records.
Review the records of students who had a Team meeting subsequent to the training.
Include the number of records reviewed, the number of records in compliance, and for all
records not in compliance indicate the root causes(s) of the noncompliance and provide
the specific corrective action taken with regard to each file. *The district will maintain the
following documentation and make it available to the Department upon request: list
student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
11/29/2013
01/30/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews indicate that the Parent Advisory Council (PAC) does not participate in the
planning, development, and evaluation of the school district's special education programs.
Description of Corrective Action:
An organization meeting is scheduled for October 23, 2013. An introductory brochure has
been sent to the schools for distribution to invite parents. Principals are using newsletters
and Alert Now to notify parents of the upcoming meeting.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Judith D. Dion
Completion:
09/12/2014
Evidence of Completion of the Corrective Action:
Brochure and attendance sheets of meetings held during the FY 14 school year. Several
parents have been contacted and have agreed to attend the organizational meeting.
Description of Internal Monitoring Procedures:
The Director will meet monthly with the elected board. Attendance will provide evidence.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special
education
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/24/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2013, submit the steps taken thus far to ensure the PAC's participation
in the planning, development and evaluation of the school district's special education
programs.
By January 30, 2014, provide copies of the Parent Advisory Council (PAC) meeting
minutes and agenda that verify the PAC's participation in the planning, development and
evaluation of the district's special education programs.
Progress Report Due Date(s):
11/29/2013
01/30/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicate that the student age span exceeds 48 months
in the Wixon Middle School's Autism Spectrum Disorder (ASD) program. The district has
not submitted a written request for approval of a wider age range to the Commissioner of
Education for this program.
Description of Corrective Action:
All specialized substantially separate programs will be monitored by the director and
teachers to insure that if any program has students that exceed the forty-eight month age
span that a waiver will be requested from the Commissioner of Education.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Judith D. Dion, and teachers of special Completion:
programs
09/12/2014
Evidence of Completion of the Corrective Action:
A letter from each program will verify that students meet the forty-eight month age
requirement or the letter will request a waiver as new students are added to the program
will be submitted to the Commissioner.
Description of Internal Monitoring Procedures:
Twice per year, the Director will request a report of all students in substantially separate
program with dates of birth and a daily student schedule.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Approved
Status Date: 10/24/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2013, submit the class rosters of students, by period, in the Wixon
Middle School's Autism Spectrum Disorder (ASD) program. Include the initials of students
and the dates of birth. If the age span exceeds 48-months, submit a copy of the approved
waiver.
Progress Report Due Date(s):
11/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Documentation indicates that the nondiscrimination policy in the following student
handbooks does not include gender identity as a protected category: Dennis-Yarmouth
Regional High School, MacArthur Elementary School, Station Avenue Elementary School,
Mattacheese Middle School, Wixon Middle School and Small Elementary School.
Description of Corrective Action:
During the summer of 2013, all handbooks were revised and include gender identity as a
protected class.
Title/Role(s) of Responsible Persons:
Expected Date of
The Director of Pupil Services
Completion:
10/10/2013
Evidence of Completion of the Corrective Action:
Handbook pages will be submitted to PQA.
Description of Internal Monitoring Procedures:
Policy has been approved by the School Committee 2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of
conduct
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/24/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2013, the district will submit the revised handbooks that include
"gender identity" as a protected category in the non-discrimination policy: DennisYarmouth Regional High School, MacArthur Elementary School, Station Avenue
Elementary School, Mattacheese Middle School, Wixon Middle School and Small
Elementary School.
Progress Report Due Date(s):
11/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Dennis-Yarmouth Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Gloria Lemerise, Director of Instruction
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 29, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Documentation submitted by the district indicated that the time dedicated to
direct ESL instruction in the district varies based on the grade and proficiency levels. Current hours of
ESL instruction most ELLs receive are insufficient and therefore, are inconsistent with Department
guidelines. Please see the “Transitional Guidance on Identification, Assessment, Placement, and
Reclassification of English Language Learners August 2013” as found on
http://www.doe.mass.edu/ell/guidance_laws.html
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Narrative Description of Corrective Action: The District recognizes that direct ESL instruction is
essential to student success. In order to meet the regulations connected to providing sufficient hours of
ESL instruction, there needs to be a significant number of certified ELL staff. We have been actively
working toward this goal over the last few years and will continue to do so. Since the original visit by the
CPR team in April, 2013, we have added two full time ESL teachers. This follows our pattern of adding
two staff members each year since the 2008 CPR.
Current efforts include collaboration between the Language Acquisition Coach, principals and ELL staff
to develop workable schedules that reflect Department guidelines for instruction.
We intend to advertise again for qualified ELL teachers in MATSOL, local papers, through networking
meetings with other schools serving similar populations, and on our website in June, 2014. Finding
qualified personnel on the Cape is quite challenging. We encourage the ELL assistants to pursue college
degrees and ESL licensure whenever possible.
Each year we view our enrollment patterns in late May and again in late August, to determine where the
most significant need is for staffing. ELL staff are reorganized in an effort to provide maximum teacher
support at all schools.
Given the transitory nature of our ELL students, we will again review staffing patterns in January 2015,
and determine if we need to reallocate staff at that time.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: April, 2015
Implementation:
Director of Instruction
Evidence of Completion of the Corrective Action: Schedules of teachers by school, grade, and
proficiency levels should provide evidence of this corrective action.
Description of Internal Monitoring Procedures: Staff caseload/schedules at each building will be
completed by September 30, 2014.
Copies of advertisements will be on file.
Language Acquisition Coach works with principals to determine the most efficient schedule that meets
both Department expectations and local staffing patterns.
Budget preparation for the 2015-16 school year will identify additional ELL staff if needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to all
ELL students during the 2013-2014 school year based on the Department's Transitional Guidance on
Identification, Assessment, Placement, and Reclassification of English Language Learners found at
http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for each
ELL student in the district.
Progress Report Due Date(s): October 17, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of student records and interviews indicate that the district does not
consistently provide progress reports that include information on the student’s progress in the English
learner education program.
Narrative Description of Corrective Action: In the 2013-2014 School Year the Dennis-Yarmouth
Regional School District, ELE Program began to develop a district-wide K-12 ELL Progress Report that
would go home to parents/guardians when report cards are issued. An English Learner Education
Network Group for the Cape and Islands (ELE-C&I) was formed during the summer of 2013 with one of
the goals being to research and share common resources, the group has become a Low Incidence Special
Interest Group of the Massachusetts Association of Teachers of Speakers of Other Languages
(MATSOL). Subsequently the ELE Language Acquisition Coach explored some of sample ELL Progress
Report Card forms used in ELL Programs of Massachusetts’ School Districts and samples from WIDA
Consortium States. An ELL Progress Report has been modeled from reports used in other WIDA
Consortium States and local Massachusetts’ ELL Programs. ELL Progress Reports will be developed for
every grade and proficiency level. ELL Teachers, in each building, will complete one each term for each
LEP student in the district.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Instruction,
Corrective Action Activity:
ELE Language Acquisition Coach,
ELL PLC Team Members
December -March 2014 – Locate sample ELL
Progress Report Card forms used in
Massachusetts’ School Districts, and WIDA
Consortium states.
March 2014-April 2014- Modify and adapt
sample form for Pre-K – K, Grades 1-2, Grades
3-5, Grades 6-8, and Grades 9-12.
End of April 2014 – Share Draft ELL Progress
Report Forms with ELL Teachers, and Director
of Instruction.
May 2014- June 2014- Revise form after ELL
Teacher input and share with ELL Teachers at
May 2014 PLC and ELE-CI Network Group
June 2014- Review sample draft ELL Progress
Forms shared at ELE-C&I, and draft multiple
level progress reports and Pre-K, K, 1-2, 3-5, 6-8,
and 9-12 levels. Solicit teacher comment list
from ELL Teachers.
July-October 2014 – Complete translations of
ELL Progress Reports for all proficiency and
grade levels.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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September 2014 – November 2014- ELE
Language Acquisition Coach meet with ELL
Teachers to discuss responsibilities and protocol
for completion of ELL Progress Reports
October 2014 – Parent Meeting, Navigating
Schools in the United States, share proposed
Progress Reports with parents for their input and
revise forms.
October – November 2014- Share revised ELL
Progress Report Form with building principals.
November- December 2014 – Pilot ELL
Progress Reports.
Evidence of Completion of the Corrective Action:
Agenda ELL Staff Meetings and ELL Minutes.
Draft ELL Progress Reports and revised
Draft ELL Progress Reports
Description of Internal Monitoring Procedures:
March 2014 – Director of Instruction met with ELE Language Acquisition Coach to share 2013 CPR
Report.
April 2014- ELE Language Acquisition Coach shared sample copy of proposed ELL Progress Report
with Director of Instruction.
May 2014 – ELE Language Acquisition Coach shared revised ELL Progress Report with Director of
Instruction.
September 2014 – ELE Language Acquisition Coach meet with Director of Instruction to discuss status
of reports and translations.
October - November 2014 – Director of Instruction and/or ELE Language Acquisition Coach share with
Leadership team new ELL Progress Reports.
November-December 2014- Pilot progress reports.
January 2015 – Revise reports
February 2015 – ELE Language Acquisition Coach randomly check LEP student Cum Folders to view
copy of ELL Progress Reports in folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 17, 2014, the district will submit evidence of
staff training (agenda, sign-in sheets) on the procedures to provide progress reports that include
information on the student’s progress in the English learner education program. The district will also
submit a copy of the progress report form.
By January 16, 2015, the district will conduct a follow up review of a sampling of English language
learner student records from each grade level. The district will review each student record to ensure each
contains progress reports that include information on the student’s progress in the English learner
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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education program. The district must submit to the Department the following information:
 The number of records reviewed;
 The number of records in compliance;
 For all records not in compliance, determine the root cause(s) of the noncompliance; and
 The district’s plan to remedy the non-compliance with regard to each record.
Progress Report Due Date(s): October 17, 2014; January 16, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL students
Rating: Partially Implemented
Department CPR Finding: A review of student records and interviews indicate that progress reports
that include information on the student’s progress in the English learner education program are not
consistently included in the student record.
Narrative Description of Corrective Action:
In the 2013-2014 School Year the Dennis-Yarmouth Regional School District, ELE Program began to
develop a district-wide K-12 ELL Progress Report that would go home to parents/guardians when report
cards are issued. An English Learner Education Network Group for the Cape and Islands (ELE-C&I)
was formed during the summer of 2013 with one of the goals being to research and share common
resources, the group has become a Low Incidence Special Interest Group of the Massachusetts
Association of Teachers of Speakers of Other Languages (MATSOL). Subsequently the ELE Language
Acquisition Coach explored some of sample ELL Progress Report Card forms used in ELL Programs of
Massachusetts’ School Districts and samples from WIDA Consortium States. An ELL Progress Report
has been modeled from reports used in other WIDA Consortium States and local Massachusetts’ ELL
Programs. ELL Progress Reports will be developed for every grade and proficiency level. ELL Teachers,
in each building, will complete one each term for each LEP student in the district, and building staff will
file these in student Cum folder.
Title/Role of Person(s) Responsible for Expected Date of Completion for Each Corrective Action
Implementation:
Activity:
Principals
Director of Instruction
November 2014 – Building principals discuss with building
ELE Language Acquisition Coach
office staff protocol for filing of ELL Progress Reports in
ELL Teachers
Student Cum Folders
November- December 2014 – Pilot ELL Progress Reports
completed by ELL Teachers and filed by Office Staff in each
school.
Evidence of Completion of the Corrective Action: January – February 2015- ELE Language
Acquisition Coach will complete a random selection of student Cum folders throughout district.
Description of Internal Monitoring Procedures:
September 2014 – ELE Language Acquisition Coach meet with Director of Instruction to discuss status
of reports and translations.
October - November 2014 – Director of Instruction and/or ELE Language Acquisition Coach share with
Leadership team new ELL Progress Reports.
November-December 2014- Pilot progress reports.
January - February 2015 – ELE Language Acquisition Coach randomly check LEP student Cum
Folders to view copy of ELL Progress Reports in folders
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of ELL
students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 10.
Progress Report Due Date(s): October 17, 2014; January 16, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dennis-Yarmouth CPR Corrective Action Plan
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