MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Clinton
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/30/2013.
Mandatory One-Year Compliance Date: 05/30/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 4
Criterion Title
Reports of assessment results
SE 6
Determination of transition services
SE 8
IEP Team composition and attendance
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Communications are in English and primary language of
home
SE 29
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 46
SE 54
Criterion Title
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Professional development
CR 3
Access to a full range of education programs
CR 7
CR 7B
Information to be translated into languages other than
English
Structured learning time
CR 8
Accessibility of extracurricular activities
CR 9
CR 10A
Hiring and employment practices of prospective employers
of students
Student handbooks and codes of conduct
CR 10B
Bullying Intervention and Prevention
CR 12A
CR 21
Annual and continuous notification concerning
nondiscrimination and coordinators
Counseling and counseling materials free from bias and
stereotypes
Non-discriminatory administration of scholarships, prizes
and awards
Staff training regarding civil rights responsibilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CR 26A
Confidentiality and student records
CR 14
CR 15
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
Student records indicated that assessment summaries for psychological evaluations do
not contain a description of the procedures employed or the evaluator's diagnostic
impressions.
Description of Corrective Action:
Currently the Clinton Public Schools consults with several school psychologists to evaluate
students and write reports for psychological evaluations. It has been difficult to secure
timely and reliable services and to monitor results. 1)This year we are employing a full
time school psychologist for the school district. 2)The special education direction and the
educational team leaders will be able to monitor testing reports and work with the
psychologist to get accurate and timely reports. 3)In addition all special education staff
will be trained in special education teachers and specialists will be trained in the newly
written special education procedures manual that was written this past school year.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Educational Team Leaders
12/31/2013
Evidence of Completion of the Corrective Action:
Examples of improved student reports
Sign in sheets from training
Description of Internal Monitoring Procedures:
Sign in sheets from in house periodic record reviews done by Educational Team Leaders
throughout the school year
Sign in sheets from periodic in house faculty meetings where evaluation reports have
been discussed
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of training related to the appropriate staff attributes of
assessment report written summary results. Please include memoranda, training agenda,
signed attendance sheets and copies of the materials presented. Please submit this to the
Department by October 31, 2013. Subsequent to all training activities, submit the results
of the administrative review of student records with initial evaluations or re-evaluations
conducted post-training and sampled from all school levels (2 per level) for evidence that
all assessment reports contain a description of the procedures employed and the
evaluator's diagnostic impressions. Indicate the number of records reviewed, the number
found to be compliant, an explanation of the root cause for any continued noncompliance
and a description of additional corrective actions taken by the district to address any
identified noncompliance. Please submit this to the Department by January 15, 2014
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
3
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that transition planning forms for middle
school students are not consistently completed or annually updated at IEP meetings.
Description of Corrective Action:
1)Educational Team Leader and Special Education Director will conduct professional
development for all Special Education teachers and guidance counselors in the transition
process for students. This professional development will occur on professional
development days or department meetings. It will include the rationale for the transition
process and the procedure for filling out the transition planning form as well as tying the
form to the students' IEPs. 2) Rewrite Clinton Procedural Manual to include directions on
completing Transition Planning Form.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Educational Team Leader-Clinton Middle School
05/30/2014
Evidence of Completion of the Corrective Action:
The completed transition planning forms.
Goals and objectives on student IEPS.
Sign in sheets from professional development.
Description of Internal Monitoring Procedures:
Periodic record reviews by department personnel including staff secretary, special ed
director and educational team leaders utilizing internal record review form.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of training related to the process used to complete and
annually update Transition Planning Forms, which will include but not be limited to a
training agenda, attendance sheets and copies of the materials presented. Please submit
this to the Department by October 31, 2013. Submit the description of the internal
oversight and tracking system and identify the person(s) responsible for the oversight,
including the date of the system's implementation. Submit this information by December
31, 2013. Submit the results of an administrative review of 6 middle school student
records for (a) invitation to the Team meeting and (b) annual updates to the Transition
Planning Form. This sample must be drawn from students whose transition planning
occurred after all corrective actions are implemented. Indicate the number of records
reviewed at the middle school, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department by January 15, 2014. *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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records reviewed; b) Date of the review; c) Name of person(s) who conducted the review,
with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that when a required Team member cannot
attend a Team meeting, the district does not consistently document the parent's agreement
to excuse the Team member in writing or receive written input from the Team member in
advance.
Description of Corrective Action:
1)Parents will be asked to sign an excusal form that will be attached to the attendance sheet
indicating that the team member is excused and that they have received a copy of a written
report from the excused team member. 2) Professional Development for all staff will occur
on 8/27/13 on Special Education Procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
Educational Team Leaders
09/30/2013
Evidence of Completion of the Corrective Action:
Copies of Completed Excusal Forms from Team Meetings occurring after 9/30/2013
Sign in sheets from Professional Development.
Copies of Power Point from professional development session.
Description of Internal Monitoring Procedures:
Periodic record reviews on new internal record review form after 9/30/13.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and attendance
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training related to the Team Meeting excusal
process and the requirement to provide written input on these procedures, which will include
but not be limited to a training agenda, attendance sheet and copies of the materials
presented. Please submit this to the Department by October 31, 2013. Submit the results of
an administrative review of student records (2 per level) with excused required Team
members for documentation of the excusal(s) and the submission of the Team member's
written input. This sample must be drawn from records with IEP Teams convened following
the implementation of all corrective actions. Indicate the number of records reviewed, the
number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department by January 15,
2014. *Please note when conducting administrative monitoring the district must maintain
the following documentation and make it available to the Department upon request: a) List
of student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that IEP Teams do not address the skills
and proficiencies needed to avoid and respond to bullying, harassment or teasing in IEPs
for students identified with a disability on the autism spectrum, for students whose
disability affects social skills development, or when the student's disability makes him or
her vulnerable to bullying, harassment, or teasing.
Description of Corrective Action:
Professional Development. 1) All special education staff will be trained on bullying and
harassment as it has relates to students with disabilities at training on 8/27/2013. 2)In
addition, a statement on bullying as it pertains to students with disabilities is placed on
the IEP in the additional information section for students with disabilities who are on the
autism spectrum or for students whose disability affects the social skills development or
makes him or her vulnerable to bullying, harassment or teasing.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
Sign in sheets for professional development
Power point on bullying for professional development
Description of Internal Monitoring Procedures:
Sign in sheets for professional development
Periodic monitoring of IEPs to ensure bullying statement is included in the additional
information section
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training related to documenting the consideration
of vulnerability to bullying and the provision of skills and proficiencies to address or avoid
bullying, harassment and teasing for students on the spectrum, students whose disability
affects social skills development, and students identified as vulnerable to bullying, which
will include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department by October 31, 2013. Submit
the results of an administrative review of student records for consideration of vulnerability
to bullying and the documentation and provision of skills and proficiencies to address or
avoid bullying, harassment and teasing. The district must include students on the
spectrum in its record sample at each level. This sample must be drawn from records with
IEP development that occurred after all corrective actions have been implemented.
Indicate the number of records reviewed at each level, the number found to be compliant,
an explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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Please submit this to the Department by January 15, 2014. *Please note when conducting
administrative monitoring the district must maintain the following documentation and
make it available to the Department upon request: a) List of student names and grade
levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that following the development of the IEP,
the district does not provide the parent with two (2) copies of the proposed IEP and
proposed placement.
Description of Corrective Action:
The N1-Notice of Proposed Action does not always indicate that two complete copies of
the IEP have been sent to the parent. Past practice in Clinton has been to send two
copies of the signature pages and one complete IEP. 1)Policy was changed in 2012-13 to
send the full IEPs to parents. However, this is not always noted on the N1. 2)On 8/27/13
the Special Education Director will be conducting department wide training with the ETLs
for all special ed teachers on the new policy and procedure book which will include this
new policy.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
Education Team Leaders
09/30/2013
Evidence of Completion of the Corrective Action:
Sign in sheet from Professional Development
Copies of N1 with "Two Copies of IEP and placement for signature" indicated on cover
sheet
Copy of Policy and Procedure Manual
Power point of professional development activity
Description of Internal Monitoring Procedures:
Periodic record review checks of IEP paperwork in student files
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 07/23/2013
provision of IEP to parent
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on the requirement to provide parents
with two (2) copies of the proposed IEP and proposed placement which will include but
not be limited to a training agenda, attendance sheet and copies of the materials
presented. Please submit this to the Department by October 31, 2013. Submit the
description of the internal oversight and tracking system and identify the person(s)
responsible for the oversight, including the date of the system's implementation. Please
submit this to the Department by October 31, 2013. Submit the results of an
administrative review of student records for immediate provision of two copies of the IEP.
This sample must be drawn from records with IEP development that occurred after all
corrective actions have been implemented. Indicate the number of records reviewed at
each district school, the number found to be compliant, an explanation of the root cause
for any continued noncompliance and a description of additional corrective actions taken
by the district to address any identified noncompliance. Please submit this to the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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Department by January 15, 2014. *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review,
with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records indicated that the district's Notice of Proposed School District Action Form
(N1) does not consistently summarize the district's proposed action; the reason for the
district's action; any rejected options; the evaluation procedures, test, record or report
used as the basis for the proposed action; other factors relevant to the school district's
decision; and recommended next steps, particularly when proposing an evaluation or an
IEP.
Description of Corrective Action:
1)Special Education teachers will be trained in the use of the N1 as it appears in their new
Policy and Procedures Manual on 8/27/2013 by the Special Education Director and ETLs.
2) Policy change on the language used on the N1 form that will be used by all teachers
and ETLs on the N1 form.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
Sign in sheets from Professional Development.
Sample of N1 requirement as directed by Special Ed Director.
Student IEP records.
Copy of new policy
Description of Internal Monitoring Procedures:
Periodic record reviews of student records with internal record review forms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 07/23/2013
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of training related to the proper completion of its Notice
of Proposed School District Action Form (N1), including summarizing the district's
proposed action; the reason for the district's action; any rejected options; the evaluation
procedures, test, record or report used as the basis for the proposed action; other factors
relevant to the school district's decision; and recommended next steps, which will include
but not be limited to a training agenda, attendance sheet and copies of the materials
presented. Please submit this to the Department by October 31, 2013. Submit the results
of an administrative review of student records for referral and for notice of the proposal to
act or refusal to act. This sample must be drawn from records with IEP Team meetings
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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that occurred after all corrective actions have been implemented. Indicate the number of
records reviewed at each level, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department by January 15, 2014. *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review,
with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Staff interviews indicated that families with low incidence primary languages are not
provided with translations, oral presentation of special education documents, or
interpreters at Team meetings at the middle school.
Description of Corrective Action:
1) Write a new policy for use of translators for low incidence primary languages such as
Haitian Creole. 2) Provide resources to staff for procuring translators for low incidence
translators for meetings and translations of IEP forms and paperwork.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
Educational Team Leader--Middle School
05/30/2014
Evidence of Completion of the Corrective Action:
Copy of new policy in policy book
Copy of list of translators with contact information
Description of Internal Monitoring Procedures:
Periodic review of student records utilizing internal record review format.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 07/23/2013
primary language of home
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
documenting translation and interpretation along with evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department by October
31, 2013. Submit the description of the internal oversight and tracking system and
identify the person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 31, 2013. Submit the results of an
administrative review of student records with parents whose have indicated a need for
translated materials for evidence of translated documents and documentation of oral
translations. This sample must be drawn from records with initial evaluations, reevaluations, or IEP development that occurred following the implementation of all
corrective actions. Indicate the number of records reviewed at each level, the number
found to be compliant, an explanation of the root cause for any continued noncompliance
and a description of additional corrective actions taken by the district to address any
identified noncompliance. Please submit this to the Department by January 15, 2014.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
14
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Student records and staff interviews indicated that functional behavioral assessments or
behavioral plans are not developed when a student's behavior is determined to be a
function of the student's disability as part of a manifestation determination.
Description of Corrective Action:
1)Professional development for administrators on discipline of students with disabilities.
2) Manifestation Determination training for special educators and team chairs and how
behavior is determined to be a function of a student's disability.3) Professional
development in conducting a functional behavioral assessment and writing an effective
behavioral intervention plan.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
School Principals
05/30/2014
Educational Team Leaders
Evidence of Completion of the Corrective Action:
Agenda and meeting notes from professional development
Sign in sheets from professional development
Examples of FBA and Behavioral Intervention Plans in student files
Description of Internal Monitoring Procedures:
Internal periodic record reviews
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 46 Procedures for suspension of
Status Date: 07/23/2013
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
functional behavioral assessments and behavioral plans developed when a student's
behavior is determined to be a function of the student's disability as part of a
manifestation determination, along with evidence of Principal and Team Leader training
on these procedures, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department by October 31, 2013. Submit the description of the internal oversight and
tracking system and identify the person(s) responsible for the oversight, including the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
16
date of the system's implementation. Submit this information by October 31, 2013.
Submit the results of an administrative review of student records for students with
disciplinary or suspension issues for evidence of behavior interventions and support when
the manifestation determination shows a link between disability and behavior. This
sample must be drawn from records with manifestation determinations or behavioral
interventions that occurred following the implementation of all corrective actions.
Indicate the number of records reviewed at each level, the number found to be compliant,
an explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department by January 15, 2014. *Please note when conducting
administrative monitoring the district must maintain the following documentation and
make it available to the Department upon request: a) List of student names and grade
levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Administrative staff interviews and documentation indicated the district does not provide
in-service training on special education student needs or appropriate methods of meeting
those needs for all locally hired and contracted transportation providers before they begin
transporting special education students receiving special transportation. Additionally,
interviews and document review indicated that the district does not provide its
transportation providers with written information identifying student needs, possible
problems, or information on appropriate emergency measures.
Description of Corrective Action:
1)School District Policy addressing Professional Development provided to locally hired and
contracted transportation providers before they begin transporting special education
students. 2)School District Policy on releasing of information about students' safety
needs on the bus. 3) Professional development for locally hired and contracted
transportation providers on school district policies about transporting special needs
students.
Title/Role(s) of responsible Persons:
Expected Date of
School Committee
Completion:
Superintendent
05/30/2014
Special Education Director
Evidence of Completion of the Corrective Action:
School Committee Policy and Procedures Manual
Curriculum of Professional Development for Transportation Providers
Agenda for Professional Development
Sign in Sheet for Professional Development
Description of Internal Monitoring Procedures:
Yearly training
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of updated in-service training on special education
student needs or appropriate methods of meeting those needs for all locally hired and
contracted transportation providers before they begin transporting special education
students receiving special transportation along which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding access to a full range of
education programs demonstrated that gender identity was not included as a protected
category.
Description of Corrective Action:
1)Review current documents and policies regarding access to educational programs. 2)
Add gender identity to all documents as a protected category.
Title/Role(s) of responsible Persons:
Expected Date of
SCHOOL COMMITTEE
Completion:
SUPERINTENDENT
02/28/2014
SCHOOL PRINCIPALS
Evidence of Completion of the Corrective Action:
1)School Committee updated Policy and Procedures Manual
2)Updated School Handbooks
Description of Internal Monitoring Procedures:
1)Agendas and minutes from School Committee meetings
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 07/23/2013
programs
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet, sample of documents and copies of the materials by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Administrative staff interviews indicated that the district has not established a system of
oral interpretation to assist parents/guardians with limited English skills, including those
who speak low-incidence languages.
Description of Corrective Action:
1) Write a new policy for use of translators for low incidence primary languages such as
Haitian Creole. 2) Provide resources to staff for procuring translators for low incidence
translators for meetings and translations of forms and paperwork.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent
Completion:
Administrators
05/30/2014
504 Coordinators
Evidence of Completion of the Corrective Action:
1)Agreement will available to all parties in the Clinton Public Schools. 2)Policy will be
added to all Student Handbooks. 3) A list of available translators will be made available to
all staff. 4) Forms and correspondence will be sent to parents within a reasonable
timeframe or as determined by applicable law.
Description of Internal Monitoring Procedures:
Periodic record reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 07/23/2013
languages other than English
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of its newly-developed system so that
staff can identify a parent/guardian or student who requests or requires translation or
interpretation of important documents. Also provide evidence of staff training on the
procedures for translation and documentation of oral translations, which will include but
not be limited to a training agenda, attendance sheet and copies of the materials
presented. Please submit this to the Department by October 31, 2013. Submit the
description of the internal oversight and tracking system and identify the person(s)
responsible for the oversight, including the date of the system's implementation. Submit
this information by October 31, 2013. Submit the results of an administrative review of
students’ files with families who speak low-incidence languages for evidence of
documentation of oral interpretation for speakers of low incidence languages. This
sample must be drawn from student records with translation activities that occurred
following the implementation of all corrective actions. Indicate the number of files
reviewed at each level, the number found to be compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
20
Department by January 15, 2014. *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review,
with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
21
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
Interviews and documentation demonstrated that the district provides two years of
physical education to high school students, instead of four years as required.
Description of Corrective Action:
Develop four year Physical Education program for Clinton High School.
Title/Role(s) of responsible Persons:
Expected Date of
School Committee
Completion:
Curriculum Committee
05/30/2014
Superintendent
Evidence of Completion of the Corrective Action:
1)Approval by Curriculum Committee 2)Approval by School Committee 3)Student
schedules. 4) Hiring of personnel.
Description of Internal Monitoring Procedures:
1) Implementation over time of steps needed to provide Physical Education as a four year
requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By October 31, 2013, submit a narrative of the district's plan and School Committee
minutes reflecting approval to ensure that all students in grades 9-12 will receive the
mandated physical education.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding accessibility of extracurricular
activities revealed that gender identity was not included as a protected category.
Description of Corrective Action:
1)Review current documents and policies regarding access to extracurricular programs.
2) Add gender identity to all documents as a protected category
Title/Role(s) of responsible Persons:
Expected Date of
School Principals
Completion:
02/01/2014
Evidence of Completion of the Corrective Action:
1)Updated School Handbooks
Description of Internal Monitoring Procedures:
1) Review with School Council the addition to the policy on gender identity.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 8 Accessibility of extracurricular
Status Date: 07/23/2013
activities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated district policy
regarding access to extracurricular activities with the added category of gender identity,
including a training agenda, attendance sheet, a copy of the policies/procedures, and a
sample of training materials by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
A review of the district's documents indicated that the statement signed by employers
recruiting at the high school does not include gender identity as a protected category.
Description of Corrective Action:
1)Develop a form to be filled out by prospective employers that states that they agree
with our non discriminatory policies. 2) Train Guidance personnel and administrative
assistants to aide prospective employers on how to use this form effectively. 3) Have form
translated into Spanish, Portuguese and other languages as necessary.
Title/Role(s) of responsible Persons:
Expected Date of
School Principal
Completion:
Guidance Counselors
02/28/2014
Administrative Assistants
Evidence of Completion of the Corrective Action:
Forms will be kept on file in the Guidance Office for future reference.
Description of Internal Monitoring Procedures:
Forms will be filled out by prospective employers every school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 07/23/2013
prospective employers of students
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the form with the added category of gender identity to be filled out by prospective
employers and evidence of training for staff including a training agenda, attendance
sheet, sample of documents and copies of the materials by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review and interviews indicated that the district did not have gender identity as
a protected category in its non-discrimination statement.
Description of Corrective Action:
All School Handbooks and school district documents in the Clinton Public School District
will be amended to included gender identity as a protected category and approved by the
school councils and School Committee.
Title/Role(s) of responsible Persons:
Expected Date of
School Committee
Completion:
Superintendent
05/30/2014
School Principals
School Councils
Evidence of Completion of the Corrective Action:
1)Presentation to the School Committee by the School Principals and Approval vote by the
Committee.
2)Statement in the school handbooks, and all school district documents.
Description of Internal Monitoring Procedures:
Changes as indicated above.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 07/23/2013
conduct
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the addition of gender identity to the handbook and other important
school documents, as well as evidence of its dissemination and training for staff, including
a training agenda, attendance sheet, sample of documents and copies of training
materials by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
25
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10B Bullying Intervention and Prevention
Partially Implemented
Department CPR Findings:
Documentation indicated that relevant sections of the district's Bullying Intervention and
Prevention Plan relating to the duties of faculty and staff are not included in the staff
handbook.
Description of Corrective Action:
1.Assure each school includes the Bullying Intervention and Prevention Plan in its Staff
Handbook. 2. Each principal reviews the plans with staff at Faculty Meeting at the
beginning of each school year.
Title/Role(s) of responsible Persons:
Expected Date of
Civil Rights Coordinator
Completion:
School Principals
05/30/2014
Superintendent
Evidence of Completion of the Corrective Action:
Superintendent and Civil Rights Coordinator reviews, assures and approves the inclusion
of plans and policies before staff handbooks are distributed.
Description of Internal Monitoring Procedures:
Superintendent will include this requirement as part of his Administrative Team directive
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10B Bullying Intervention and
Status Date: 07/23/2013
Prevention
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the relevant sections of the staff handbook that include the anti-bullying
plan pertaining to teachers and staff to the Department by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
26
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
A review of documentation and interviews indicated that the district does not have gender
identity as a protected category in its non-discrimination statement.
Description of Corrective Action:
All School Handbooks and school district documents in the Clinton Public School District
will be amended to included gender identity as a protected category and approved by the
school councils and School Comm.
Title/Role(s) of responsible Persons:
Expected Date of
School Committee
Completion:
Superintendent
05/30/2014
Administration
Evidence of Completion of the Corrective Action:
1)Presentation to the School Committee by the School Principals and Approval vote by the
Committee.
2)Statement in the school handbooks, and all school district documents.
Description of Internal Monitoring Procedures:
Changes as indicated above.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 12A Annual and continuous
Status Date: 07/23/2013
notification concerning nondiscrimination
and coordinators
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet, sample of documents and copies of training materials by October 31,
2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
27
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Interviews revealed that the district has no formal process to review counseling materials
for bias and stereotypes.
Description of Corrective Action:
1)The Guidance Departments at the High School and the Middle School will develop a
protocol to review all material that are utilized in their department by students. 2) The
Guidance Newsletter will contain the necessary and appropriate assurances of non
discriminatory, bias or stereotyped materials available to them. 3) Guidance Counselors
will explore professional development opportunities to learn about more diverse materials
that they could use.
Title/Role(s) of responsible Persons:
Expected Date of
School Principal
Completion:
School Council
05/30/2014
School Guidance Department(s)
Evidence of Completion of the Corrective Action:
1) School Improvement Plan, approved by School Council
2) Guidance department protocol.
3) Guidance Newsletter
Description of Internal Monitoring Procedures:
1)School Improvement Plan
2)Guidance Newsletter
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 14 Counseling and counseling
Status Date: 07/23/2013
materials free from bias and stereotypes
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a narrative of the district's newly developed procedures to ensure that
academic counseling and counseling materials are free from bias and stereotyping on the
basis of race, color, sex, religion, national origin, sexual orientation, gender identity,
disability, and homelessness by December 31, 2013. Submit a copy of the results of the
district's review of counseling and counseling materials and the changes made, if any, by
January 15, 2014.
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
28
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 15 Non-discriminatory administration of scholarships, prizes
Partially Implemented
and awards
Department CPR Findings:
A review of documentation and interviews indicated that the district does not have gender
identity as a protected category in its policy for administering scholarships, prizes and
awards.
Description of Corrective Action:
1)Develop a policy to assure that scholarships, prizes and awards are nondiscriminatory.
2)At recognition ceremonies nondiscriminatory statement will be printed on the program.
Title/Role(s) of responsible Persons:
Expected Date of
School Principals
Completion:
School Council
05/30/2014
Guidance
Evidence of Completion of the Corrective Action:
1)School Improvement Plan
2)Written Policy
3)Written nondiscrimination policy.
Description of Internal Monitoring Procedures:
1)Documentation on program.
2)Document will be added to teacher handbook.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 15 Non-discriminatory administration
Status Date: 07/23/2013
of scholarships, prizes and awards
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated policy for
administering scholarships, prizes and awards with the added category of gender identity,
including a training agenda, attendance sheet, training materials, and a copy of the
updated policy by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
29
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicated that the district does not have gender
identity as a protected class in its training materials.
Description of Corrective Action:
1)Update training materials including all changes necessary to include appropriate
wording concerning gender identity. 2)Train all staff at the yearly training in August, 2013
emphasizing the addition to the nondiscrimination policy that gender identity is now a
protected class.
Title/Role(s) of responsible Persons:
Expected Date of
School Committee
Completion:
Superintendent
09/01/2013
Civil Rights Coordinator
Evidence of Completion of the Corrective Action:
1) Agenda and minutes of school committee meeting where training materials were
approved.
2) Evidence of completion of professional development.
Description of Internal Monitoring Procedures:
1) Yearly professional development to begin in August, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 21 Staff training regarding civil rights
Status Date: 07/23/2013
responsibilities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of civil rights training for staff with the updated nondiscrimination
statement containing gender identity, including a training agenda, attendance sheet,
sample of documents and copies of training materials by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
30
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicated that the district's curriculum review
does not include gender identity as a protected category.
Description of Corrective Action:
1)Conversion to the Common Core will include a review of the curriculum to determine
what areas of the curriculum will need gender identity as a protected category.
2)Curriculum committee will be trained to note areas that comply with nondiscriminatory
language and practices.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent
Completion:
Curriculum Committee
05/30/2014
Evidence of Completion of the Corrective Action:
1) Agenda and minutes from Curriculum committee meetings. 2) Publication to all staff of
Curriculum Committee policy updates. 3) Professional Development for members of the
Curriculum Committee in nondiscriminatory language and practices.
Description of Internal Monitoring Procedures:
1)Agenda and minutes from Curriculum Committee meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of training for staff on the updated curriculum review process with the
added category of gender identity, including a training agenda, attendance sheet, a copy
of the updated procedure/policy and copies of training materials by October 31, 2013.
Progress Report Due Date(s):
10/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
31
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
The district does not evaluate all aspects of its K-12 program annually to ensure that all
students, regardless of race, color, sex, gender identity, religion, national origin, limited
English proficiency, sexual orientation, disability, or housing status, have equal access to
all programs, including athletics and other extracurricular activities.
Description of Corrective Action:
1)Develop a nondiscriminatory institutional self-evaluation instrument. 2)Develop a
protocol to disseminate and gather data to ensure that all students have equal access to
all programs.
Title/Role(s) of responsible Persons:
Expected Date of
School Committee
Completion:
05/30/2014
Evidence of Completion of the Corrective Action:
1)Agenda and minutes of school committee meetings.
2)Self-evaluation instrument
3)Written Protocol
Description of Internal Monitoring Procedures:
1)Self-evaluation presumably would be done annually if determined by school committee.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 07/23/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the evaluation tool to ensure access to all programs to the Department
by October 31, 2013. Submit a narrative summary of the implementation of the selfevaluation by January 15, 2014.
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
32
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 26A Confidentiality and student records
Partially Implemented
Department CPR Findings:
Student records review indicated that not all files contained a log recording which
authorized staff have accessed the record.
Description of Corrective Action:
1)Develop an accountable system so that authorized staff may access student files
appropriately. 2) Train staff to use this system.
Title/Role(s) of responsible Persons:
Expected Date of
School Principals
Completion:
School Guidance Counselors
05/30/2014
Evidence of Completion of the Corrective Action:
1)Written policy outlining new system of accountability. 2) Documents from staff training.
3)Sign in sheets from staff training.
Description of Internal Monitoring Procedures:
Periodic record reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 26A Confidentiality and student
Status Date: 07/23/2013
records
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of staff training on confidentiality of and access to student files that
includes but is not limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department by October 31, 2013. Submit
the results of an administrative review of student records for log of access. This sample
must be drawn from records following the implementation of all corrective actions.
Indicate the number of records reviewed at each level, the number found to be compliant,
an explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department by January 15, 2014. *Please note when
conducting administrative monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/31/2013
01/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
33
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Clinton Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Blanca Bruso, Clinton Public Schools ELL Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 6, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: District documentation does not include “SEI Program Description
Forms” that specify the number of ESL instruction hours that all ELLs at all proficiency levels receive.
Therefore, there is no indication showing that the district meets the guidelines. Please see the
“Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English
Language Learners August 2013”document as found at
http://www.doe.mass.edu/ell/guidance_laws.html.
Narrative Description of Corrective Action:
In response to DESE’s “partially implemented” finding, regarding criterion ELE 5 Program Placement
and Structure, Clinton Public Schools will take the following corrective action steps:
Item 1: CPS SEI Program Description Forms will be revised to specify the number of ESL
instructional hours that all ELLs at all proficiency levels receive at CPS.
Item 2: Revised CPS SEI Program Description Forms will be uploaded to CPS Website.
Item 3: A list of all Clinton High School ELL students, including each student’s English language
proficiency level and amount of ESL instruction, will be prepared.
Item 4: A list of all Clinton Middle School ELL students, including each student’s English language
proficiency level and amount of ESL instruction, will be prepared.
Item 5: A list of all Clinton Elementary School ELL students, including each student’s English
language proficiency level and amount of ESL instruction, will be prepared.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
34
Title/Role of Person(s) Responsible for
Implementation: Superintendent of Clinton Public
Schools, Principals of Clinton High School, Clinton
Middle School, and Clinton Elementary School, and
CPS district ELL Coordinator & ESL teachers
Expected Date of Completion for Each
Corrective Action Activity:
Item 1: immediately (spring 2014)
Item 2: by June 2014
Item 3: by September 30, 2014
Item 4: by October 30, 2014
Item 5: by November 30, 2014
Evidence of Completion of the Corrective Action:
Item 1: Revised CPS SEI Program Description Forms
Item 2: view CPS website SEI Program Description Forms at www.clinton.k12.ma.us
Item 3: Clinton High School ELL student list, including each student’s English language proficiency
level and amount of ESL instruction
Item 4: Clinton Middle School ELL student list, including each student’s English language proficiency
level and amount of ESL instruction
Item 5: Clinton Elementary School ELL student list, including each student’s English language
proficiency level and amount of ESL instruction
Description of Internal Monitoring Procedures: A monitoring checklist will be made by ELL
coordinator and provided to district superintendent of schools. District ESL teachers and ELL
coordinator will work to gather ELL student information, consulting with district principals as needed.
ELL coordinator will be responsible for creating lists to be provided to DESE. District superintendent
and ELL coordinator will check off corrective action evidence documents as they are collected.
(Periodic checks will be made by superintendent/ELL coordinator to make sure that all necessary
student information is being gathered and that lists are being created for DESE.) All documentation
will be forwarded to the Superintendent of Schools by the district’s ELL coordinator by the dates of
completion for each correction action activity. ELL coordinator will provide DESE with the final
evidence of completion of the corrective action.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 5 Program
Placement and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district should note that SEI Program Description forms are among the required documentation
district should submit as an evidence of the direct ESL instruction they provide to ELLs in the district.
Since Clinton Public Schools did not submit SEI Program Description forms the Department concluded
that there was no indication showing ELLs received direct ESL instruction as described in
“Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English
Language Learners August 2013”document as found at
http://www.doe.mass.edu/ell/guidance_laws.html.
The corrective action plan submitted by the district involves the efforts towards gathering ELL
student information, but not a plan to provide ELL students with sufficient hours of ESL
instruction in accordance with their ACCESS level of English proficiency.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
35
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2014-2015 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): October 3, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: The district did not submit documentation about how students are
grouped when providing ESL instruction, therefore it is unclear whether students were provided ESL
instruction at appropriate proficiency levels or whether they were grouped in an appropriate manner
as indicated in G.L. c. 71A, § 4.
Narrative Description of Corrective Action:
In response to DESE’s “partially implemented” finding, regarding criterion ELE 9 Instructional
Grouping, Clinton Public Schools will take the following corrective action steps:
Item 1: CPS SEI Program Description Forms will be revised to include information regarding how
ELL students are grouped for ESL instructional time.
Item 2: Revised CPS SEI Program Description Forms will be uploaded to CPS Website.
Item 3: Clinton High School ESL classes and instructional groupings lists will be created.
Item 4: Clinton Middle School ESL classes and instructional groupings lists will be created.
Item 5: Clinton Elementary School ESL classes and instructional groupings lists will be created.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent of Clinton Public Corrective Action Activity:
Schools, Principals of Clinton High School, Clinton Item 1: immediately (spring 2014)
Middle School, and Clinton Elementary School, and Item 2: by June 2014
CPS district ELL Coordinator & ESL teachers
Item 3: by September 30, 2014
Item 4: by October 30, 2014
Item 5: by November 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action:
Item 1: Revised CPS SEI Program Description Forms
Item 2: view CPS website SEI Program Description Forms at www.clinton.k12.ma.us
Item 3: Clinton High School ESL classes and instructional groupings lists
Item 4: Clinton Middle School ESL classes and instructional groupings lists
Item 5: Clinton Elementary School ESL classes and instructional groupings lists
Description of Internal Monitoring Procedures:
A monitoring checklist will be made by ELL coordinator and provided to district superintendent of
schools. District ESL teachers and ELL coordinator will work to gather information for ESL classes
and instructional groupings lists, consulting with building principals as needed. ELL coordinator will
be responsible for creating lists to be provided to DESE. District superintendent and ELL coordinator
will check off corrective action evidence documents as they are collected. (Periodic checks will be
made by superintendent/ELL coordinator to make sure that all necessary student information is being
gathered and that lists are being created for DESE.) All documentation will be forwarded to the
Superintendent of Schools by the district’s ELL coordinator by the dates of completion for each
correction action activity. ELL coordinator will provide DESE with the final evidence of completion
of the correction action.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Although the district plans to gather information for ESL classes and instructional grouping it is not
clear what the district’s criteria will be when the students are grouped for ESL instruction.
ESL instruction should be tailored to the students’ English language proficiency levels. For any
grouping of ELLs for the purpose of ESL instruction, the students’ proficiency levels must be
considered. Therefore, districts can group students of different ages if their levels of English
proficiency are similar.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the 2013-14 ESL teacher schedules for all grade levels district wide. All schedules
should include the following for each block of time: 1. Names of the ELL students; 2. Grade level for
each student; 3. English proficiency level for each student.
Progress Report Due Date(s): October 3, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Clinton CPR Corrective Action Plan
37