MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Chelsea
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 04/05/2011.
Mandatory One-Year Compliance Date: 04/05/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 6
Criterion Title
Special requirements for determination of specific learning
disability
Determination of transition services
SE 13
Progress Reports and content
SE 14
Review and revision of IEPs
SE 17
SE 18A
Initiation of services at age three and Early Intervention
transition procedures
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 19
Criterion Title
Extended evaluation
SE 22
IEP implementation and availability
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
SE 25
SE 29
SE 43
SE 46
Communications are in English and primary language of
home
Behavioral interventions
SE 51
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Appropriate special education teacher licensure
SE 53
Use of paraprofessionals
SE 55
Special education facilities and classrooms
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student records and staff interviews indicated that the district does not consistently
complete all of the required specific learning disability determination forms for students
suspected of having a specific learning disability.
Description of Corrective Action:
The district will conduct a training with all team chairs to review the use of the required
specific learning disability forms.
The district will conduct a follow-up administrative review, i.e. random sampling.
Anticipated Results:
The district will complete all of the required SLD determination forms for all students who
are suspected of having a specific learning disability.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct & submit evidence of training on the above SE Criterion #3
(dated agenda, attendance sheet).
The district will conduct random reviews of files of students who were suspected of having
SLD (between April - September 2011). It will submit: (1) the number of records
reviewed, (2) the number of records that were consistent with the criterion, (3) a
description of further steps to be taken if non compliance is found.
Description of Internal Monitoring Procedures:
The district will conduct biannual reviews of student files for compliance of the above SE
Criterion #3 in June 2011 and again in September 2011. If noncompliance is found, the
root cause will be determined and additional trainings will be conducted along with more
frequent administrative review to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 04/22/2011
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The district will provide Team Chairs with training on completing the SLD forms for
eligibility determination of any student suspected of having a learning disability. An
administrative review will be conducted to determine whether the SLD forms are
completed. The administrative review report will identify the number of records reviewed
at each level, the root cause of any non-compliance and the steps the district will take to
reach compliance. The district has developed an internal monitoring process to ensure
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide a copy of the training agenda, date(s) the training was
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conducted and the sign-in sheet with staff person's title/role.
By October 26, 2011, conduct an administrative review of a sampling of student records
to determine whether all the requirements including parent signature have been
completed and are on file. Submit the results of the review including the number of
students evaluated and suspected of having a SLD subsequent to staff training, the
number of records in compliance and for all records not in compliance, indicate the root
cause(s) of the noncompliance and provide the specific corrective action taken with regard
to each file.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List
of student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that at the high school level transition
planning forms are not always reviewed and updated annually as required.
Description of Corrective Action:
The district will conduct a training of SE Criterion #6 with the high school special
education staff so that transition planning forms are reviewed and updated annually.
The district will conduct a follow-up administrative review, i.e. random record sampling.
Anticipated Results:
The district will review and update all high school transition planning forms on an annual
basis.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training on the above SE Criterion # 6
(dated agenda, attendance sheet).
The district will conduct random reviews of files of high school students who have team
meetings between April-September 2011. It will submit: (1) the number of records
reviewed, (2) the number of records that were consistent with the criterion, (3) a
description of further steps if noncompliance is found.
Description of Internal Monitoring Procedures:
The district will conduct biannual reviews of student files for compliance of the above SE
Criterion #6 in June 2011 and again in October 2011. If noncompliance is found, the root
cause will be determined and additional trainings will be conducted along with more
frequent administrative review to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district will train appropriate high school special education staff to update and
complete the transition planning form (TPF) annually. The district will conduct an
administrative review of high school student records to determine that the transition
planning forms are updated and completed annually. The district has developed an
internal monitoring process to ensure compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide a copy of the training agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role.
By October 26, 2011, conduct an administrative review of high school records from each
grade level for completed transition planning forms. Submit the results of the review of
student records for compliance related to transition. Include the number of student
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records reviewed, the number of records in compliance, and for all records not in
compliance indicate the root cause(s) of the noncompliance and provide the specific
corrective action taken with regard to each file.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that progress reports were not consistently
written for each goal within a student’s IEP. Record review also demonstrated that
progress reports are not always translated for parents with a primary language other than
English. Additionally, students with IEPs who are at the Browne Middle School alternative
program were not provided progress reports at all.
Description of Corrective Action:
The district will conduct a training with all special education staff to review SE Criterion
#13 so that progress reports will be written for all goals within a student's IEP.
The district will review with team chairs the policy to translate progress reports for
parents whose primary language is other than English.
The district will conduct a training with the Browne Alternative Program so that progress
reports will be provided to all special education students who attend that program.
Anticipated Results:
All students in all programs will be provided with progress reports that address all goals
with in their IEPs.
Progress reports will be translated for parents with a primary language other than English.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training/review of the above SE Criterion
#13 (dated agenda, attendance sheets).
The district will conduct random reviews of student files for progress reporting periods in
April and June 2011. It will submit: (1) the number of records reviewed, (2)the number of
records that are consistent with the criterion, (3) a description of further steps to be
taken if noncompliance is found.
The district will track all progress reports that are translated for parents with a primary
language other than English and compare these requests with the original IEP re:
translation request.
Description of Internal Monitoring Procedures:
The district will conduct quarterly reviews of student files for compliance of the above SE
Criterion #13 in April 2011, June 2011, October 2011, January 2012. If noncompliance is
found, the root cause will be determined and additional trainings will be conducted to
ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district will provide training to special education staff regarding progress reports and
the translation of the progress reports. An administrative review will be conducted to
determine whether progress reports are written for each goal on the IEP and that
progress reports are translated for the parents who need translation. The district has
developed an internal monitoring process to ensure compliance.
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Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide a copy of the training agenda, date(s) the training was
conducted for special educators and related service staff for each building and the sign-in
sheet with staff person's title/role.
By October 26, 2011, conduct an administrative review of student records from each
building for those students who had progress reports issued subsequent to staff training.
Include the number of students who had progress reports issued for all IEP goals and
translated, if appropriate, the number of records in compliance and for all records not in
compliance indicate the root cause(s) of the noncompliance and provide the specific
corrective action taken with regard to each file.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the district did not consistently
schedule IEP meetings on or before the anniversary date of the IEP, resulting in gaps
between the end date of the last IEP and the start date for the new IEP.
Description of Corrective Action:
The district will conduct a training with all team chairs and clerks to review the procedures
regarding the timely scheduling of IEP meetings to eliminate gaps between the end date
of the last IEP and the start date of the new IEP.
Anticipated Results:
The district will consistently schedule IEP meetings on or before the anniversary date of
the IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Special education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training on the above SE Criterion #14
(dated agenda, attendance sheet).
The district will conduct random reviews of student records March - September 2011. It
will submit: (1) the number of records reviewed, (2) the number of records that wee
consistent with the criterion, (3) a description of further steps to be taken if
noncompliance is found.
Description of Internal Monitoring Procedures:
The district will conduct biannual reviews of student files for compliance of the above SE
Criterion #14 in the spring and early fall of 2011. If noncompliance is found, the root
cause will be determined and additional trainings will be conducted along with more
frequent administrative review to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district will train special education Team Chairs and clerks to schedule IEP meetings
on or before the anniversary date of the IEP. An administrative review of student records
to determine whether IEPs are held before the anniversary date of the IEP will be
conducted. The district has developed an internal monitoring process to ensure
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide a copy of the training agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role.
By October 26, 2011, conduct an administrative review of student records for compliance
related to IEP timelines. Include the number of students who are/were scheduled for an
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IEP meeting since the training, the number of records in compliance and for all records
not in compliance indicate the root cause(s) of the noncompliance and provide the specific
corrective action taken with regard to each file. Indicate the number of records reviewed
at each level, the number found to be compliant, an explanation of the root cause for any
continuing non-compliance and a description of additional corrective actions to be taken
by the district to address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 17 Initiation of services at age three and Early Intervention
Partially Implemented
transition procedures
Department CPR Findings:
Student records indicated that the district accepts referrals from early intervention when a
child is two and a half years old, however the district does not consistently complete the
evaluation and eligibility determination process by the child’s third birthday. Additionally,
staff interviews indicated that the district does not participate in transition planning
conferences arranged by the early intervention program.
Description of Corrective Action:
The district will document the date a referral is received from the early intervention
program as well as all attempts to contact the parent re: consent to evaluate and
scheduling of evaluation appointments.
The district will develop a procedure to ensure that evaluations and eligibility
determinations as well as transition planning meetings are conducted in a timely manner:
(1) EI will notify the Early Childhood Special Education Coordinator when they are
referring a child.
(2) The EC Sped Coordinator will confirm with the Parent Information Center (PIC)
Director that the child will be registering.
(3) EI will accompany the Parent to PIC to facilitate the registration process.
(4) The EC Sped Coordinator will meet the with the parent and EI at PIC and based upon
information provided by EI will obtain consent from the parent to begin the evaluation
process.
Anticipated Results:
The district will complete the eligibility determination by the child's third birthday or
provide detailed documentation as to efforts to do so.
The district will continue to participate in transition planning meetings with the early
intervention program.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director, Early Childhood Special Education
Completion:
Coordinator.
10/30/2011
Evidence of Completion of the Corrective Action:
The district will submit evidence of implementation of the above SE Criterion #17 (dated
referrals from EI, dated written notices sent to parents, documentation of other efforts to
contact parents - phone calls, home visits, collaboration with EI caseworker).
It will submit: (1) the number of records reviewed, (2) the number of records that were in
compliance, (3) a description of further steps if noncompliance is found.
The district will also document all meetings with EI for transition planning and will submit
this schedule.
Description of Internal Monitoring Procedures:
The district will conduct biannual reviews of student files for compliance of the above SE
Criterion # 17 in April 2011 and again in October 2011. If non compliance is found, the
root cause will be determined and a review of policies and procedures will be conducted,
amended as necessary, and more frequent administrative review will occur to ensure
100% compliance.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 17 Initiation of services at age three
Approved
and Early Intervention transition
Status Date: 04/22/2011
procedures
Basis for Partial Approval or Disapproval:
The district needs to train early childhood staff at the Parent Information Center (PIC) and
at the Early Childhood Center on the procedures and timelines for early childhood. The
district will coordinate with early intervention staff to participate in the 90 day transition
meetings. Procedures will be developed to secure parental consent for evaluation at the
time a parent registers with Parent Information Center so that children who are eligible
will be served by their third birthday. The district has developed an internal monitoring
process to ensure compliance.
Department Order of Corrective Action:
Provide training to appropriate staff on the transition meeting with early intervention and
the procedures to meet the timelines to determine eligibility and have the IEP completed
so the child can receive services by the third birthday.
Required Elements of Progress Report(s):
By May 25, 2010, provide a copy of the procedures for participation in early intervention
transition meetings and evidence of training on early transitions and timelines, the
training agenda, date(s) the training was conducted and the sign-in sheet with staff
persons' title/role.
By October 26, 2011, conduct an administrative review to determine whether transition
meetings, held subsequent to the staff training, were attended by district personnel and
whether the IEP's were completed by the third birthday. Indicate the number of records
reviewed, the number found to be compliant, an explanation of the root cause for any
continuing non-compliance and a description of additional corrective actions to be taken
by the district to address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Student records and staff interviews demonstrated that IEPs are not consistently
completed addressing all elements of the most current IEP format as required.
Specifically, the Present Level of Performance B (PLEP B) page was inconsistently
completed for students with age related issues, who are English language learners or that
receive related services.
Description of Corrective Action:
The district will conduct a training with all team chairs to review the development of IEPs.
Specifically the completion of the PLEP B page for students with age related issues, who
are English language learners, or who receive related services.
The district will conduct a follow-up administrative review, i.e.random sampling.
Anticipated Results:
The district will consistently complete all required elements of the IEP.
The district will consistently complete PLEP B for students with age related issues, who
are English language learners, or who receive related services.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training on the above SE Criterion #18A
(dated agenda, attendance sheets).
The district will conduct random reviews of files of students who have team meetings
between April-September 2011. It will submit: (1) the number of records reviewed, (2)
the number of records that were consistent with the criterion, (3) a description of further
steps if noncompliance is found.
Description of Internal Monitoring Procedures:
The district will conduct biannual reviews of student files for compliance of above SE
Criterion #18A in June 2011 1nd again in October 2011. If noncompliance is found, the
root cause will be determined and additional trainings will be conducted along with more
frequent administrative review to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 02/11/2011
Basis for Partial Approval or Disapproval:
The district will train Team chairs to write a complete IEP with special attention directed
to Present Level of Performance B (PLEP B). An administrative review of IEPs will be
conducted. The district has developed an internal monitoring process to ensure
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011 provide evidence of IEP training for Team chairs that includes the
attendance sheet with name, role and signature.
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By October 26, 2011, submit the results of an administrative review of student records for
compliance related to complete IEPs. Indicate the number of records reviewed who had
IEP's developed or reviewed post-training at each level, the number found to be
compliant, an explanation of the root cause for any continuing non-compliance and a
description of additional corrective actions to be taken by the district to address any
identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that decisions regarding placement were
not always based on student need, but rather availability of programming. Records
demonstrated that in some instances students transitioning from elementary school to
middle school or from middle school to high school received a more or less restrictive
placement setting without reconvening the Team, providing notice to the parent or
seeking consent for the change in placement. Also, student records and interviews
indicated that immediately following the development of the IEP the district does not
consistently provide parents with two copies of the proposed IEP, placement and notice as
required. It was noted in some instances that there were delays of more than one month
between the date of the Team meeting and the provision of the IEP to the parent.
Description of Corrective Action:
The district will conduct a a training with all team chairs to consider all aspects of the
student's proposed special education program as specified in the student's IEP and
determine the appropriate placement to provide the services.
The placement decision will be based on the identified needs of the student as specified in
the IEP, the types of services that are to be provided, the type of settings in which those
services are to be provided, and the least restrictive environment consistent with the
needs of the student. No changes in placement will be made without reconvening the
team and obtaining parent consent.
Since 2000, an IEP provided to the parent within 3-5 days of the Team meeting fulfills the
requirement for "immediate" delivery of the IEP to the parent. At a minimum, the parents
will leave the IEP development meeting with a "summary". This summary of the decisions
and agreements reached during the Team meeting will include:
(a) a completed services delivery grid describing the types and amounts of special
education and/or related services proposed by the district, and
(b) a statement of the major goal areas associated with these services.
The district may then take no more than two calendar weeks to prepare the completed
IEP for the parent's signature and for the student's records.
Anticipated Results:
The district will base placement decisions on student need.
The district will determine all placement decisions in the context of a team meeting,
provide notice to the parent, and seek consent for any change in placement.
The district will provide parents with 2 copies of the proposed IEP, placement and notice
as required under SE Criterion #18B.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training on the above SE Criterion #18B
(dated agenda, attendance sheet).
The district will conduct random reviews of files of students who have team meetings
between April-September 2011. It will submit: (1)the number of records reviewed, (2)
the number of records that were consistent with the criterion, (3) a description of further
steps if noncompliance is found.
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Description of Internal Monitoring Procedures:
The district will conduct biannual reviews of student files for compliance of above SE
Criterion #18B in June 2011 and again in September 2011. If noncompliance is found,
the root cause will be determined and additional trainings will be conducted along with
more frequent administrative review to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 02/18/2011
provision of IEP to parent
Basis for Partial Approval or Disapproval:
The district provided procedures for determination of placement for eligible students. The
timelines and procedures for placement will be reviewed with Team Chairs during a
training session. The district has developed an internal monitoring process to ensure
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide evidence of training (agenda, attendance with name and role,
and handouts) on placement and the provision of the IEP to parents.
By October 26, 2011, conduct an administrative review of student records for compliance
with placement and provision of the IEP to parents subsequent to staff training. Include
records of students who are transitioning from elementary school to middle school or from
middle school to high school. Indicate the number of records reviewed at each level, the
number found to be compliant, an explanation of the root cause for any continuing noncompliance and a description of additional corrective actions to be taken by the district to
address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 19 Extended evaluation
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the district routinely proposes and
places students in a 45 day interim alternative educational setting in the local
collaborative program and considers these placements an extended evaluation. In these
instances, parents are asked to sign a new consent for evaluation and revisit eligibility
determination, however, it was noted that some records had no parental consent in place
for the extended evaluation or placement with the collaborative program.
Description of Corrective Action:
The district will conduct a training with all team chairs to review:
(1) the appropriate use of a 45 day interim alternative educational setting
(2) the appropriate use of an extended evaluation period when evaluation information is
inconclusive.
Parent consent will be obtained for these proposed actions when either is deemed
appropriate.
Anticipated Results:
The district will appropriately use the 45 day IAES for students who carry or possess a
weapon on school premises, possess or use or sell illegal drugs on school premises,or
inflict serious bodily injury upon another person.
The district will appropriately use an extended evaluation period when evaluation
information is not sufficient to identify some necessary objectives and services. In such
cases, the team will write a partial IEP that, if accepted by the parent, will immediately be
implemented while the extended evaluation is occurring.
Parent consent will be obtained for all proposed evaluations or placement in an IAES.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training on the above SE Criterion #19
(dated agenda, attendance sheet).
The district will conduct reviews of files of students who (1) participated in an extended
evaluation, (2) were referred for placement in an IAES between February- October 2011.
It will submit: (1) the number of records reviewed, (2) the number of records that wee
consistent with the criterion, (3) a description of further steps if noncompliance is found.
Description of Internal Monitoring Procedures:
The district will conduct reviews of student files for compliance of above SE Criterion #19
in June 2011 and again in October 2011. If noncompliance is found, the root cause will
be determined and additional trainings and more frequent administrative review will be
conducted to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 19 Extended evaluation
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district will train Team Chairs on the appropriate use of the Interim Alternative
Educational Setting (IAES) placement and the appropriate use and procedures for an
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extended evaluation.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide evidence of training that includes the requirements for an
Interim Alternative Educational Setting (IAES) and the revised procedures for an extended
evaluation. Submit the agenda, the handouts and the attendance sheet with the date,
names and roles by May 26, 2011.
By October 26, 2011, conduct an administrative review of any IAES placements and any
extended evaluations subsequent to staff training to determine whether appropriate
procedures were followed. Indicate the number of records reviewed at each level, the
number found to be compliant, an explanation of the root cause for any continuing noncompliance and a description of additional corrective actions to be taken by the district to
address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Staff interviews indicated that at the high school alternative program, the general
education teaching staff does not always have access to a student’s IEP, nor are they
consistently informed of their specific responsibilities related to each student’s IEP
implementation.
Description of Corrective Action:
As of August 2010 a full time special educator is assigned to the high school alternative
program. She is the liaison between the special education department and the general
education teaching staff.
The district will review the effectiveness of her role by interviewing staff regarding their
awareness of students' IEPs, their responsibilities related to IEP implementation, and the
support provided by the special education teacher.
Anticipated Results:
All teachers who work with students in the high school alternative program have access to
students' IEPs and are informed of their responsibilities related to implementation of each
student's IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will submit evidence of implementation of the above SE Criterion #22
(information from staff interviews / surveys).
Documentation that they have received copies of all students' IEPs.
Description of Internal Monitoring Procedures:
The district will perform the above corrective action steps in March 2011 and October
2011.
If noncompliance is found, the root cause will be determined and additional procedures
detailing collaboration between the special education and general education staff will be
implemented to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 22 IEP implementation and
Status Date: 04/22/2011
availability
Basis for Partial Approval or Disapproval:
The district has added a full time special educator to the high school alternative program.
The district also has a procedure in place at the high school to have teachers confirm their
responsibilities for each IEP by documenting that they have reviewed and received the
IEP. The district has a monitoring system in place for IEP implementation and availability.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide evidence of an orientation for the new special education teacher
assigned to the alternative high school staff on the responsibilities for IEP implementation.
Develop and provide a description of the district's internal monitoring process to ensure
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compliance.
By October 26, 2011, submit the results of a administrative review of the high school
alternative program staff who have students with disabilities for compliance related to
knowing their responsibilities for implementation of IEPs. Indicate the number of staff
who indicated they had been informed of the needs of the students consistent with IEPs,
and the number who indicated that they were not informed. Provide an explanation of
the root cause for any continuing non-compliance and a description of additional
corrective actions to be taken by the district to address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of staff
names with job title who were interviewed, b) Date of the interview(s); c) Name of
person(s) who conducted the interviews, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records indicated that written notice is not consistently sent to a child’s parents
within five school days of the receipt of the referral.
Description of Corrective Action:
The district will conduct a training with all team chairs to review the requirement to send
a written notice to a child's parents within five days of the receipt of a referral.
The district will document the date that a referral is received from a child's parents and
the date of the written notice sent in response to the request.
The district will conduct a follow-up administrative review, i.e. random sampling
Anticipated Results:
The district will consistently send a written notice to parent regarding the proposal or
refusal to initiate or change the identification, or educational placement of the child or the
provision of FAPE.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will submit evidence of implementation of the above SE Criterion #24 (dated
agenda, attendance sheet).
The district will conduct random reviews of tracking logs documenting the date such a
referral was received and a copy of the written notice was sent to the parent.
It will submit: (1) the number of tracking logs reviewed, (2) the number of records that
were consistent with the criterion, (3) a description of further steps if noncompliance is
found.
Description of Internal Monitoring Procedures:
The district will conduct a review of tracking logs for compliance of the above SE Criterion
#24 in September 2011. If noncompliance is found, the root cause will be determined
and additional trainings will be conducted along with more frequent administrative review
to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 04/22/2011
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district will provide training to Team Chairs regarding the notice and conduct an
administrative review to determine compliance with the notice requirements.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
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By May 26, 2011, provide the evidence of training (agenda and attendance sheet that
includes date, name, and role) on the provision of written notice five days after referral.
By October 26, 2011, conduct an administrative review of student records who were
provided notice, subsequent to staff training, five days after referral. Indicate the
number of records reviewed at each level, the number found to be compliant, an
explanation of the root cause for any continuing non-compliance and a description of
additional corrective actions to be taken by the district to address any identified noncompliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the attempts to secure the consent of
the parent are not implemented through multiple attempts using a variety of methods and
are not consistently documented by the district.
Description of Corrective Action:
The district will review with team chairs and clerks the policy of documenting all attempts
to secure the consent of the parent through a variety of methods.
Anticipated Results:
The district will consistently document the multiple attempts to secure the consent of the
parent using a variety of methods.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training/review on the above SE Criterion
#25 (dated agenda. attendance sheet).
The district will conduct random reviews of student files. It will submit:
Description of Internal Monitoring Procedures:
The district will perform random reviews of student files in June 2011 and October 2011.
If noncompliance is found, the root cause will be determined, training will be conducted,
and additional administrative reviews will occur to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district will train Team Chairs to document the multiple attempts using a variety of
methods to secure parental consent. A review of student records will be conducted by the
district with additional administrative reviews to ensure 100% compliance. The plan for
internal monitoring needs to be developed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide agenda and attendance sheet for the training regarding a
variety of methods to secure parental consent for evaluations and for IEPs and how to
document the multiple attempts. Develop and describe the district's plan for ongoing
monitoring to ensure compliance.
By October 26, 2011, submit the results of an administrative review of student records for
compliance related to securing parental consent. Indicate the number of records
reviewed sebsequent to staff training at each level, the number found to be compliant, an
explanation of the root cause for any continuing non-compliance and a description of
additional corrective actions to be taken by the district to address any identified noncompliance.
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Student records and staff interviews indicated that languages other than Spanish and
Portuguese are not always translated by the district. The district indicated that they
perform many oral translations; however staff interviews indicated that oral translations
are not consistently provided or documented.
Description of Corrective Action:
Please see CR7 for narrative description.
Anticipated Results:
The district will continue to provide oral translation whenever requested by the
parent/guardian for primary languages other than English.
Documentation will be oral translations logs maintained by each school.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director, ELL Director, or designee
Completion:
06/30/2011
Evidence of Completion of the Corrective Action:
The district will submit evidence of implementation of the above SE Criterion #29 (copies
of contracts and copies of translation request forms).
Description of Internal Monitoring Procedures:
The district will conduct random auditing of procedures and protocols.
If noncompliance is found, the root cause will be determined and procedures/protocols
will be reviewed and edited if deemed necessary.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district needs to document written and oral translation for low incidence languages.
Although the district provides oral translation, a system to document oral translations in
individual student records is required.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide evidence of training to student record keepers and individuals
who coordinate and document oral translations on the district's oral translation log and
procedures for translation. Submit the evidence of training (agenda, oral translation log
and attendance sheet).
By October 26, 2011, conduct an internal monitoring of student records for students who
received oral translation sevices subsequent to staff training. Indicate the number of
records reviewed at each level, the number found to be compliant, an explanation of the
root cause for any continuing non-compliance and a description of additional corrective
actions to be taken by the district to address any identified non-compliance. Please submit
this to the Department by October 26, 2011.
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 43 Behavioral interventions
Partially Implemented
Department CPR Findings:
Student records, staff interviews and classroom observations indicated that staff members
were not trained in conducting and interpreting functional behavioral assessments and
developing positive behavioral intervention plans. Additionally, disabled students who
are suspended at the high school are often placed in a more restrictive setting at the
Shore Collaborative, instead of conducting a functional behavioral assessment and
developing a positive behavioral intervention plan within the district settings. In these
instances, the students were placed in what the district called an IAES placement at Shore
Collaborative, even though the behavior would not warrant it and even though the
practice is not consistent with federal requirements for the discipline of students with
disabilities.
Description of Corrective Action:
(1) See SE #19
(2) On May 5, 2010 two school psychologists, one dean of students, and one special
education team chair participated in a training on conducting FBAs.
(3) The district has convened a committee to review FBA procedures and protocols and
behavior intervention plans.
(4)The district provided a PBIS overview to student support staff & all administrators in
September 2010.
Anticipated Results:
The district will implement consistent procedures and protocols for conducting and
interpreting FBAs and developing behavior intervention plans.
As indicated in SE #19 the district no longer uses Shore Collaborative as an IAES for
students whose behavior does not warrant this more restrictive setting. It is our goal to
comply with the federal requirements for the discipline of students with disabilities.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will submit evidence of implementation of the above SE Criterion#43:
copies of registrations for the FBA training, copies of agendas and attendance sheets for
the PBIS overviews, copies of the district-wide procedures and protocols for FBAs and
BIPs.
Description of Internal Monitoring Procedures:
The district will perform biannual reviews of student files in June 2011 and October 2011.
If noncompliance is found, the root cause will be determined and a review the procedures
and protocols will be conducted, amended if necessary, and more frequent administrative
review will occur to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district has proactively administered training on conducting functional behavioral
assessments and will conduct training on the development of positive behavioral
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intervention plans. See SE 19 for the requirements of IAES to which the district will
adhere. The district has developed an internal monitoring process to ensure compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide the results of the committee's findings for FBAs and BIPs.
Provide evidence of training (agenda, materials, attendance sheet with name and role) for
appropriate staff on conducting FBAs and on the development of positive behavioral plans.
By October 26, 2011, conduct administrative review of student records of students who,
subsequent to staff training, were administered an FBA and/or had a BIP developed.
Indicate the number of records reviewed at each level, the number found to be compliant,
an explanation of the root cause for any continuing non-compliance and a description of
additional corrective actions to be taken by the district to address any identified noncompliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Student records and staff interviews indicated that students suspended in excess of 10
days receive special education services, but do not have access to the general curriculum.
In addition, the district is using an interim alternative educational setting, specifically
Shore Collaborative, not as specified by federal regulation for suspensions related to
weapons, drugs, assault or dangerousness, but as an extended evaluation related to a
variety of behavioral issue instead of conducting a functional behavior assessment within
the district and developing a positive behavior intervention plan. Please see SE 43 for
additional information.
Description of Corrective Action:
(1) See SE #43
(2) The district provides tutoring in all core curriculum to all students who are suspended
in excess of 10 days.
(3) The district will conduct a training for team chairs and deans to review SE Criterion
#46 to ensure compliance with the procedures for suspension of students with disabilities
when suspensions exceed 10 consecutive school days or a pattern has developed for
suspensions exceeding 10 cumulative days.
Anticipated Results:
The district will comply with the federal regulations for disciplining students with
disabilities (see SE #19 and SE #43).
Students who are suspended in excess of 10 days will have access to the general
curriculum.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee, Principals, Deans
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of trainings on the above SE Criterion #46
(dated agendas, attendance sheets).
The district will submit lists of students who meet the above criteria along with
documentation of the core content provided to them.
Description of Internal Monitoring Procedures:
The district will randomly review the tutoring file in the Sped/ Pupil Personnel Office for
compliance with the above criterion. If noncompliance is found, the root cause will be
determined and additional trainings will be conducted along with more frequent
administrative review to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 46 Procedures for suspension of
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
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for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The district will provide training to Team Chairs and administrators regarding the
suspension of students on IEPs. The use of an Interim Alternative Educational Setting will
be limited to weapons, controlled substances and physical assaults. Subsequent to ten
days of suspension, the district will provide tutoring for students to access the general
curriculum AND the special education and related services on the IEP. The district has
developed an internal monitoring process to ensure compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide evidence of training for administrators and Team Chairs on the
requirements for suspension for more than 10 consecutive or cumulative days for tutoring
and the provision of special education and related services for students on IEPs. Submit
the evidence of training consisting of the agenda, attendance sheet with date, name, role
and signature by May 26, 2011.
By October 26, 2011, conduct an administrative review of student records, subsequent to
staff training, for compliance with the requirements for access to the general curriculum
and the special education and related services. Indicate the number of records reviewed
at each level, the number found to be compliant, an explanation of the root cause for any
continuing non-compliance and a description of additional corrective actions to be taken
by the district to address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
Documentation indicated that not all special education teachers have a current license or
waiver in place as required.
Description of Corrective Action:
At the time of the CPR there was one middle school Functional Academics teacher without
a waiver/license.
She has since received her license.
Anticipated Results:
All special education teachers will possess a current license or waiver.
Title/Role(s) of responsible Persons:
Expected Date of
Director Of Human Resources, Director Of Special Education,
Completion:
Principals
03/01/2011
Evidence of Completion of the Corrective Action:
Copy of current license.
Description of Internal Monitoring Procedures:
The Director of Human Resources will continue to maintain files and licenses of all special
education teachers.
She will continue to monitor any teachers who are on a waiver.
If noncompliance is found, the teacher and principal will be contacted to document efforts
to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 51 Appropriate special education
Status Date: 04/22/2011
teacher licensure
Basis for Partial Approval or Disapproval:
The district will provide the license for the middle school teacher.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide a copy of the license for the middle school special education
teacher.
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 53 Use of paraprofessionals
Partially Implemented
Department CPR Findings:
Staff interviews indicated that some paraprofessionals are not aware of who is responsible
for supervising them and in some instances were not aware of supervisors who would be
available to them for support and guidance.
Description of Corrective Action:
The district will include in its annual paraprofessional training at the start of the school
year the contractual information regarding the supervision of paraprofessionals by the
building principal. They will also receive information on building/district supervisors who
are available for any support/guidance that they may warrant.
Anticipated Results:
All paraprofessionals will be aware of who supervises and evaluates them as well as
whom they may access for support in performing their assigned duties.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director or designee, Principals
Completion:
10/30/2011
Evidence of Completion of the Corrective Action:
The district will conduct and submit evidence of training on the above SE Criterion #53
(dated agenda, attendance sheets).
Description of Internal Monitoring Procedures:
The district will randomly interview paraprofessionals for compliance of the above SE
Criterion #53 in the fall of 2011. If noncompliance is found, the root cause will be
determined and targeted interventions will be conducted along with administrative followup to ensure 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 53 Use of paraprofessionals
Corrective Action Plan Status: Approved
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The district will train all paraprofessionals regarding supervision from the principal and
from a special education teacher assigned for support and guidance. The district will
randomly interview paraprofessionals in the fall of 2011.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, submit the training agenda on supervision of paraprofessionals with
agenda, attendance sheet with date, name and role. Provide a list of paraprofessionals
and their supervising special education teacher.
By October 26, 2011, submit the results of the paraprofessional interviews including the
number interviewed, the number of interviews that indicated compliance, and for those
found not in compliance indicate the root cause(s) of the noncompliance and provide the
specific corrective action taken with regard to each paraprofessional.
*Please note when conducting internal monitoring the district must maintain the following
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documentation and make it available to the Department upon request: a) List of staff
names with job title who were interviewed, b) Date of the interview(s); c) Name of
person(s) who conducted the interviews, their role(s) and signature(s).
Progress Report Due Date(s):
05/26/2011
10/26/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Classroom observations and staff interviews indicated that there are signs posted
identifying related services spaces within both the Hooks and Sokolowski Elementary
Schools. Additionally at the Sokolowski Elementary School there is a resource room that
is divided from another classroom by a shower curtain. Also the Functional Academics
classroom, which serves students in grades 1-4 at Sokolowski Elementary School is
located in the first grade wing and has materials and furniture that are unsuitable for
older students receiving services there. This classroom contains preschool cube chairs
and other items that do not meet the needs of the older students in the classroom and
the older children have limited interaction with age appropriate peers. Observations at
the Early Learning Center showed that the sub separate classroom (Room 218) for
preschoolers is in the basement and is isolated from the life of school. At the high school,
the special education post graduate program is located in a small room in the back of the
special education administrative suite; it is isolated from the life of school and there were
no instructional materials for students to access related to independent living or job skills.
Description of Corrective Action:
See CR #23
**Please note that there was no subseparate preschool classroom at ELC last year and
room 218 is on the second floor. It has always been an integrated Kindergarten and it is
in a wing with another integrated Kindergarten and with 6 other regular Kindergarten
classrooms. There is no basement.
Anticipated Results:
All special education facilities and classrooms will comply with the above SE Criterion #
55.
The high school post graduate program has been relocated to a classroom in the main
hallway.
Instructional materials related to independent living skills will be purchased in FY 12.
Title/Role(s) of responsible Persons:
Expected Date of
Principals, Chief Finance Officer, Buildings Facilities Director,
Completion:
Special Education Director
10/30/2011
Evidence of Completion of the Corrective Action:
Site Visit
Description of Internal Monitoring Procedures:
The district will submit evidence of compliance (i.e. Requisitions, purchase orders, work
requests).
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 55 Special education facilities and
Approved
classrooms
Status Date: 04/22/2011
Basis for Partial Approval or Disapproval:
The signs indicating special education services will be removed and replaced with
teacher/related service provider name and room number at Hooks and Sokolowski
Elementary Schools. The plan did not address the Functional Academics classroom and
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the resource room at Sokolowski Elementary School. The district proposed going beyond
the one year timeline for corrective action if the budget does not allow for furniture
expenses. All corrective action must be completed within one year from the date the
Final Report for the CPR, December 13, 2011. The district also plans to move the post
graduate classroom and to order supplies for independent living.
Department Order of Corrective Action:
The district must remove signs in order to minimize stigmatization of eligible students at
the Hooks Elementary School and Sokolowski Elementary School. The resource room and
the functional academics classroom at Sokolowski Elementary school should be equal in
all physical respects to the average standards of general education facilities and
classrooms and should minimize the stigmatization of eligible students. The high school
post graduate program at the high school must be in a location that enhances
opportunities for students to be part of the life of the school.
Required Elements of Progress Report(s):
By May 26, 2011, provide a copy of floor plans for the high school and Sokolowski
Elementary School that indicate where classrooms were located and where they have
been moved.
By October 26, 2011, provide confirmation regarding a scheduled onsite visit by DESE to
review signs, Hooks Elementary School, Sokolowski Elementary School and the High
School.
Progress Report Due Date(s):
05/26/2011
10/26/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
35
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Chelsea
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Chelsea/Donna Covino & Mary Grace Fusco
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 13, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 3 Access to a Full Range of
Rating: Partially Implemented
Educational Programs
Department CPR Finding: At Browne Middle School, students with disabilities and English language
learners who are placed in the alternative program did not receive Extended Learning Time support
classes for reading and math as their typical peers at the middle school do. Staff interviews indicated
that English language learners across the district were not referred to the Student Support Team and
could not request an evaluation for special education for one year.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
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Narrative Description of Corrective Action:
 The Browne Middle School day begins at 7:30 and ends at 3:30. All Browne Middle
School students, including students with disabilities and English language learners, who
need intervention support in math and reading receive this support during the day. The
last period of the day is the student elective period. During this period, these students are
integrated with their peers for electives.
1. Names of students with disabilities and English language learners in the alternative
program who receive reading and math support will be submitted to the DESE.
2. Schedules of the aforementioned students will be provided.
 It has been district practice to provide students with an acculturation and acclimation
period before requesting a SPED evaluation; however, any student who is experiencing
difficulty can and should be referred to the student support team.
1. The policy and protocol for Student Support Team (SST) referral is currently under
review.
2. The revised policy and protocol will be disseminated district-wide.
3. Documentation of efforts and implementation of SST recommendations will be
reviewed for any student who is referred for a special education evaluation.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Deb McElroy, Principal in
Corrective Action Activity:
collaboration with Donna Covino, SPED
February 1, 2011
Director, and Mary-Grace Fusco, ELL
Coordinator
Evidence of Completion of the Corrective Action: See above
Description of Internal Monitoring Procedures:
 A quarterly review of schedules of these students will be conducted by persons
responsible for implementation.
 Copy of revised SST policy.
 Random sampling of ELL students who are referred for a special education evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 3 Access to a Full Range
of Educational Programs
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide the revised policy and protocol for the Student Support Teams and date for
district-wide staff training regarding the revised policy and protocol.
By October 26, 2011, submit the training agenda, handouts and attendance sheet with date, name and
role for each building. Conduct an administrative review of a sampling of student schedules, for
students with disabilities and English language learners at Browne Middle School who, subsequent to
staff training, receive(d) Extended Learning Time support and were referred to the Student Support
Team. Indicate the number of records reviewed at each level, the number found to be compliant, an
explanation of the root cause for any continuing non-compliance and a description of additional
corrective actions to be taken by the district to address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
37
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): May 26, 2011 and October 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7 Information to be Translated
Rating: Partially Implemented
into Languages Other than English
Department CPR Finding: Student records, documentation and staff interviews indicated that the
district has most documents translated into Spanish; however parents and students who speak other
languages such as Portuguese, Haitian or Chinese do not consistently receive printed translated
materials or oral translations.
Narrative Description of Corrective Action:
 The district contracts with Catholic Charities for oral translations for languages other
than Spanish. Copies of translation requests are currently maintained by the ELL
Coordinator.
 Contact information for translators in/out of the district will be updated annually and
distributed to all schools.
 A committee will develop a log to document completed oral translations. This log will be
maintained by each school.
 A committee will develop a translation request form to be included with all written
materials sent to parents. These forms will be maintained by each school in a master file.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: School Principals and ELL
Corrective Action Activity: June 30, 2011
Coordinator
Evidence of Completion of the Corrective Action: Copies of contracts and forms.
Description of Internal Monitoring Procedures: Random auditing of procedures and protocols.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7 Information to be
Status of Corrective Action:
Translated into Languages Other than
Approved
Partially Approved
English
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide training for appropriate staff at each school building regarding translation,
filing oral translation logs and the list of translators. Submit the training agenda, handouts and
attendance sheet with date, name and role for each building.
By October 26, 2011, conduct an administrative review of translation logs from each building.
Indicate the number of logs reviewed, the number found to be compliant, an explanation of the root
cause for any continuing non-compliance and a description of additional corrective actions to be taken
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
38
by the district to address any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of buildings for the logs
reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s) and
signature(s).
Progress Report Due Date(s): May 26, 2011 and October 26, 2011.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B Structured Learning Time
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated that juniors and seniors in
high school do not receive physical education every year as required by G.L. c. 71, s. 3.
Narrative Description of Corrective Action:
 A course audit sheet has been drafted to document student fulfillment of the annual
physical education requirement. An Addendum to PE requirements will be added to the
2011-2012 Course Catalog to include the following options: Regular Physical Education
classes, Athletics, Cheerleading, Dance, Stay in Shape, Weight Training, etc.
 Documented participation in program/activity outside of school will also fulfill the PE
requirement; such activity should require participation at a minimum equal to the
attendance of one quarter.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal of Chelsea High
Corrective Action Activity:
School, School Registrar and CHS Guidance
Audit sheet: February 28, 2011
Department.
Participation Requirement September , 2011
Evidence of Completion of the Corrective Action: Completed Audit Sheets and revised course
catalog.
Description of Internal Monitoring Procedures: The CHS Guidance department will be
responsible for tracking each student’s completion of physical education requirements annually
for each of the four years as required by G.L.c.71, s.3
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B Structured Learning
Time
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide the procedures for documenting participation in a program/activity outside
of school to fulfill the physical education requirement. Provide training to appropriate staff on the
course audit sheet and the procedures for participation in outside of school programs and activities and
submit the agenda and attendance sheet with date, name and role. Provide a copy of the pertinent
sections of the high school’s Program of Studies for 2011-2012 regarding physical education
requirements.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
39
By October 26, 2011, submit a letter of assurance from the Superintendent that states that the all
students in the district receive physical education as required by G.L.c.71, s.3.
Progress Report Due Date(s): May 26, 2011 and October 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student Handbooks and
Rating: Partially Implemented
Codes of Conduct
Department CPR Finding: A review of documentation showed that the student handbooks do not
provide appropriate procedures for the discipline of students with Section 504 Accommodation Plans.
Additionally, the section on discipline for students with special needs indicates that if a manifestation
determination results in suspension beyond the ten days, the student will receive special education
services, however it does not reference how students will access the general education curriculum. See
also SE 43.
Narrative Description of Corrective Action:
 A committee will review, edit, and add appropriate procedures to handbooks relative to
the discipline of students with Section 504 Accommodation Plans .
 Language particular to providing tutoring in core requirements of the curriculum to
students with special needs who are suspended beyond ten (10) days will be articulated
and added to the all handbooks.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education
Corrective Action Activity:
Director/PPS Director, School Handbook
June 2011
Committees, Principals
Evidence of Completion of the Corrective Action: Copies of handbook pages documenting the
above.
Description of Internal Monitoring Procedures: Review additions to draft handbooks before
printing and distribution.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A Student Handbooks
and Codes of Conduct
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide a copy of the student handbook sections regarding the discipline of students
with disabilities, including students on 504 Plans. Provide training to principals, assistant principals
and appropriate special education staff on the revised discipline of students with disabilities section of
the handbooks and procedures to ensure that general curriculum as well as special education services
are provided for students with disabilities who are suspended beyond 10 days. Submit the agenda,
handouts and attendance sheet with date, name, and role for each building.
Progress Report Due Date(s): May 26, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
40
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 13 Availability of Information
and Academic Counseling on General Curricular and
Occupational/Vocational Opportunities
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated that the district offers
limited opportunities for occupational/vocational courses. Additionally, the students who attend
alternative programs at the middle and high school levels do not have access to orientations and
information for the regional vocational school and have very limited access to occupational/vocational
opportunities offered by the district.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
41
Narrative Description of Corrective Action:
CR13 /SE 34 MA DESE Comment: Documentation and staff interviews indicated that
the district offers limited opportunities for occupational/vocational courses. Additionally,
the students who attend alternative programs at the middle and high school levels do not
have access to orientations and information for the regional school and have very limited
access to occupational/vocational opportunities offered by the district.
The Chelsea Public Schools disagrees with MA DESE findings in Criterion Number 13.
The Chelsea Public Schools is a member of the Northeast Metropolitan Regional
Vocational School located in Wakefield, Massachusetts and founded in 1964. Because
Chelsea Public Schools is a member of this regional school system, we are prohibited
from replicating programs offered to our students at Northeast Regional Vocational
School. FY10 budget documents 206 students from Chelsea receiving academic and
vocational training in any number of the following:


















Automotive Collision Repair and Refinishing
Automotive Technology
Building and Grounds Maintenance
Carpentry -Commercial Design
Cosmetology
Culinary Arts
Dental Assistant
Drafting & Design
Early Childhood Education
Electricity
Graphic Communications
Health Assistant
HVAC/Refrigeration
Metal Fabrication
Office Technology
Plumbing & Pipefitting
Telecommunications
Electronics
Academic, vocational, and career programs offered at Chelsea High School and not
offered at Northeast Vocational Regional School include courses in our Commerce and
Technology Department:






Basic Computer Skills
Keyboarding
Word Processing Presentations
Spreadsheet/Database
Desktop Publishing
Digital Photography
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Middle
Guidance
counselors will ensure that students in the alternative program are
Chelsea
CPRSchool
Corrective
Action Plan
included in the informational sessions for the regional vocational school. In addition, students
will be invited to participate in the open houses hosted by Northeast Vocational Schools.
42
Title/Role of Person(s) Responsible for
Implementation: Middle and High School
Principals and Guidance Counselors
Expected Date of Completion for Each
Corrective Action Activity:
Informational Session: October 2011
Open Houses : December-January 2012
Evidence of Completion of the Corrective Action: Copies of flyers referencing the above
activities.
Description of Internal Monitoring Procedures: Auditing of participation in the abovementioned
offerings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 13 Availability of
Status of Corrective Action:
Information and Academic Counseling
Approved
Partially Approved
on General Curricular and
Occupational/Vocational Opportunities
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s): By May 26, 2011, submit a narrative description as well
as any additional documentation regarding access to the vocational, occupational offerings by all
middle and high school students.
Progress Report Due Date(s): May 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to Students 16 or
over Leaving School without a High School Diploma,
Certificate of Attainment, or Certificate of Completion
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated the district failed to issue
the annual written notice to students who attended high school in the district within the past two years
who have not yet earned their competency determination and who have not transferred to another
school to inform them of the availability of publicly funded post-high school academic support
programs and to encourage them to participate in those programs.
Narrative Description of Corrective Action: The CHS Guidance Department will track these
students and notify them annually in writing of locally available programs. A copy of these
letters will be maintained in the Guidance Department.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Principal and Lead
Corrective Action Activity: October 2011
Guidance Counselor.
Evidence of Completion of the Corrective Action: Copy of letter detailing the above information.
Description of Internal Monitoring Procedures: Comparison of student roster with letters sent.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
43
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16 Notice to Students 16
Status of Corrective Action:
or over Leaving School without a High
Approved
Partially Approved
School Diploma, Certificate of
Attainment, or Certificate of
Completion
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, submit a copy of the letter that will be sent to students who have not yet earned their
competency determination and who have not transferred to another school to inform them of the
availability of publicly funded post-high school academic support programs and to encourage them to
participate in those programs by May 26, 2011.
By October 26, 2011, submit a report of the number of students who were sent the letter.
Progress Report Due Date(s): May 26, 2011 and October 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 18 Responsibilities of the
School Principal
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated that the implementation of
the Instructional Support Team across the district is inconsistent. Specifically, staff efforts and their
results are not consistently documented and placed in the student record. Additionally, when an
individual student is referred for an evaluation to determine eligibility for special education, the
documentation on the use of instructional support services for the student was not consistently
provided as part of the evaluation information reviewed by the Team when determining eligibility.
Further interviews indicated that students in the high school and middle school alternative program
are not referred or part of the instructional support process within those schools.
Narrative Description of Corrective Action:
 Procedures and protocols for consistent IST implementation are currently being
developed.
 Training will be provided to the Special Education Team Chairs to insure that this
documentation is consistently included when considering eligibility.
 Articulation of the equitable inclusion of all students in the IST process will be included
in the IST procedures and protocols.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Donna Covino
Corrective Action Activity: May 2011
Evidence of Completion of the Corrective Action:
 Copies of the aforementioned procedures and protocols
 Training agenda and sign-in sheet
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
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Description of Internal Monitoring Procedures: Random auditing of files
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 18 Responsibilities of
the School Principal
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide training to all appropriate staff at each building on the IST procedures,
completion of forms and filing of forms. Submit the procedures and evidence of training (agenda and
attendance sheet with date, name and role).
By October 26, 2011, conduct a district-wide administrative review of a sampling of schools from each
level regarding the implementation of the IST protocol. Indicate the number of buildings (grade level)
reviewed, the number found to be compliant, an explanation of the root cause for any continuing noncompliance and a description of additional corrective actions to be taken by the district to address any
identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of buildings reviewed; b)
Date of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): May 26, 2011 and October 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 20 Staff Training on
Rating: Partially Implemented
Confidentiality of Student Records
Department CPR Finding: Staff interviews indicated that the school personnel at Wright Middle
School did not receive training on the provisions of the Family Educational Rights and Privacy Act,
M.G.L. c. 71, s. 34H, and 603 CMR 23.00 and on the importance of information privacy and
confidentiality.
Narrative Description of Corrective Action: The City Solicitor will conduct this training at the
Wright Middle School on March 22, 2011. She will repeat this training on the first teacher day of
the 2011-2012 school year
Title/Role of Person(s) Responsible:
Expected Date of Completion for Each
City Solicitor and Principal
Corrective Action Activity: March 22, 2011
and August 2011
Evidence of Completion of the Corrective Action: Copy of agenda and sign-in sheets
Description of Internal Monitoring Procedures: Copy of agenda and sign-in sheets
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
45
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 20 Staff Training on
Confidentiality of Student Records
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 26, 2011, provide training to staff at the Wright Middle School on the provisions of the Family
Educational Rights and Privacy Act, M.G.L. c. 71, s. 34H, and 603 CMR 23.00 and on the importance
of information privacy and confidentiality. Please submit the agenda, handouts and attendance sheet
with date, name and role.
Progress Report Due Date(s): May 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 23 Comparability of Facilities
Rating: Partially Implemented
Department CPR Finding: See SE 55.
Narrative Description of Corrective Action:
 Signs posted in the services spaces at the Hooks and Sokolowski Elementary Schools will
be removed.
 The shower curtain dividing the resource room from another classroom will be replaced
with a door (summer 2011).
 A cost analysis will be conducted to determine budget for furniture replacement at the
Sokolowski School.
 Replacement of furniture will be completed summer of 2011 if FY’11 funds are sufficient
to cover expense; otherwise, FY’12 funds will be allocated.
 Room 218 at ELC is an integrated Kindergarten. There was no subseparate classroom
last year. Room 218 has always been a Kindergarten; it is on the second floor in a wing
with another integrated Kindergarten and with 6 other regular Kindergarten classrooms.
ELC has no basement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal , Chief Finance
Corrective Action Activity: August 2011
Officer and Building Facilities Manager .
Evidence of Completion of the Corrective Action: Site Visit
Description of Internal Monitoring Procedures: Requisitions, purchase orders and work
requests
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
46
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 23 Comparability of
Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See SE 55
Department Order of Corrective Action:
Required Elements of Progress Report(s): See SE 55
Progress Report Due Date(s): May 26, 2011 and October 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 25 Institutional Self-Evaluation
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated that the district has not
annually evaluated all aspects of the K-12 programming to ensure that all students, regardless of race,
color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other extracurricular
activities.
Narrative Description of Corrective Action:
 The district will contract an outside evaluator to complete an evaluation of all aspects of
K-12 programming.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Carol Murphy, contracted
Corrective Action Activity: June 2011
evaluator
Evidence of Completion of the Corrective Action: Copies of evaluation reports
Description of Internal Monitoring Procedures: Written Contract w/timeline for completion
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 25 Institutional SelfEvaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By October 26, 2011, submit the results of the evaluation for equal access to all programs including
academics, athletics and extracurricular programs operated by the district for any students of a
protected class (race, color, sex, religion, national origin, limited English proficiency, sexual
orientation, disability, or housing status,).
Progress Report Due Date(s): October 26, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
47
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 26A Confidentiality and
Rating: Partially Implemented
Student Records
Department CPR Finding: Classroom observations and staff interviews indicated that the district
practices are inconsistent and that not all staff members were trained on confidentiality of student
records at the Wright Middle School.
Narrative Description of Corrective Action: See CR20
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: March 22, 2011
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 26A Confidentiality and
Student Records
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See CR 20
Progress Report Due Date(s): May 26, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
48
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Chelsea
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 13, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelsea CPR Corrective Action Plan
49
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does have a completed ESL curriculum based on
the Massachusetts English Language Proficiency Benchmarks and Outcomes.
While documentation indicates that a program of sheltered English immersion is in place for all LEP
students in the district other information gathered by the onsite team does not support that. The
number of hours of ESL instruction is consistent with recommended hours as outlined in the
Department’s September 2009 guidance document: “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students."
The district uses a Content-Based ESL model in which students are taught ESL in a self-contained
setting for several grade levels.
The district also has a Two-Way Model, the Caminos program, to instruct students in both English and
Spanish.
Content instruction is based on the appropriate Massachusetts Curriculum Framework, however not
all LEP students receive sheltered content instruction as only several teachers have completed all of
the required categories of SEI professional development focused on the skills and knowledge necessary
for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004. The district
has a plan to complete Category training for all remaining teachers.
Narrative Description of Corrective Action:

The district will continue the practice of content and grade level staff co teaching,
planning and grouping for instruction, and analyzing student performance in
collaboration with qualified teachers of LEP students to ensure appropriate
placement and create the proper instructional settings for LEP students.
 The district will continue with its aggressive plan (as noted in ELE 15) and District
Improvement Plan goal of SEI training completion for all staff.
 The district will continue to require new staff to complete Category 1 as part of the
induction year series of PD.
 The district will train additional staff by prioritizing and targeting staff assigned to
sheltered content classrooms and content classrooms to complete all 4 categories of
SEI training.
 The district will seek partnerships with other districts to provide additional
opportunities for staff SEI training completion
 The district will work in collaboration with DESE to have staff participate in
Train the Trainer PD to build capacity for staff training.
 The district will continue to track SEI training and distribute lists to principals to
ensure proper placement of LEP students and IDPD goals for staff
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Title/Role of Person(s) Responsible for
Implementation: ELL Coordinator,
Expected Date of Completion for Each
Corrective Action Activity: February 2012
principals
and ongoing
Evidence of Completion of the Corrective Action:



Professional learning community agendas /notes
Co teaching schedules
Data Entry forms submitted to DESE for completed trainings
Description of Internal Monitoring Procedures:


PD list of staff completion sent to principals annually
Staff IPDP
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district’s internal monitoring procedures do not specifically address how the sheltering of content
will be provided to English language learners (ELLs) while the district increases the qualifications of
general education and content area teachers in all four (4) categories of Sheltered English Immersion
(SEI). Also, yearly monitoring of PD training is insufficient to ensure that teachers are enrolling and
completing all four (4) categories of SEI training.
Department Order of Corrective Action:
Monitoring of the district’s plan for completion of all four (4) categories of SEI must be done
minimally on a biannual basis. The district must also include an explanation on how it will ensure that
sheltering of content will be provided to ELLs while the district increases teachers’ sheltering content
capacity, as well as who will take responsibility for tracking completion of SEI categories.
Required Elements of Progress Report(s):
Please submit evidence of the following by September 16, 2011.
 Professional development partnerships that expand the district’s capacity to increase the
district’s Sheltered English Immersion (SEI) PD category training. Submit community
agendas/notes.
 3-5 samples of co-teaching schedules per school (elementary, middle school and high school)
 Spreadsheet, per school, across the district that lists all teachers who are teaching English
language learners (ELLs) along with all four (4) SEI PD category training they have completed
to date.
 Biannual district’s findings of monitoring activity. Include names of staff responsible for
monitoring and tracking completion of SEI categories district wide; summary of findings, and
actions taken to remedy any area of non-compliance. Submit an update by December 2, 2011.
Progress Report Due Date(s): September 16, 2011 and December 2, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Documentation demonstrated that the annual parent notification letter
used by the district does not contain information related to the parents’ right to apply for a waiver as
required.
Narrative Description of Corrective Action:

The district has revised the annual letter to include language related to the
parents’ right to apply for a waiver as required
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
ELL Coordinator
Completed and Uploaded to Security
Portal: December 2010
Evidence of Completion of the Corrective Action:
Uploaded revised letter
Description of Internal Monitoring Procedures:
Random sampling of LEP files
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a copy of the updated Parent Notification letter
and evidence of informing appropriate staff (copy of email, meeting agenda and attendance sheet)
regarding the requirement of including the parent’s right to apply for a waiver in the Parent
Notification letter by September 16, 2011.
Submit a detailed narrative of the results of an administrative review of student records for compliance
related to Parental Notification letter including the parent’s right to apply for a waiver. Please indicate
the number of records reviewed at each building level, the number found to be compliant, the root
cause of any non-compliance and any further steps the district takes to address areas of concern by
December 2, 2011.
Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): September 16, 2011 and December 2, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; LEP students do receive sheltered content instruction as several teachers
have completed all of the required categories of SEI professional development focused on the skills and
knowledge necessary for sheltering instruction, as described in the Commissioner’s Memorandum of
June 2004, and the district has an aggressive plan to complete Category training for all remaining
teachers.
Narrative Description of Corrective Action: See ELE 5


DESE Findings state that LEP students do receive sheltered content instruction as
several teachers have completed all of the required categories of SEI PD.
DESE findings state that the district has an aggressive plan to complete Category
training for all staff.
Title/Role of Person(s) Responsible for
Implementation: ELL Coordinator
Expected Date of Completion for Each
Corrective Action Activity: See ELE 5
Evidence of Completion of the Corrective Action: See ELE 5.
Description of Internal Monitoring Procedures: See ELE 5.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: Record review demonstrated that that not all of the required
documentation was found in each student record. Specifically, some records did not contain completed
annual parent notification letters and some files did not contain testing results such as MEPA and
MCAS. Additionally, it was noted that in several files that copies of parent notification letters,
progress reports and other documents were not translated for those families whose primary language
is other than English.
Narrative Description of Corrective Action:





The district will use an audit sheet to be completed yearly to ensure the
required documentation is found in each student cumulative file
Missing MEPA and MCAS information for transfer students will be noted on
LEP Record Audit sheet with a date of entry and notation for missing records.
The district will provide LEP parent notification letters in the following
languages: Spanish, Portuguese, Arabic, Vietnamese and Chinese.
The district will provide oral or written translations for additional documents
using request form. See CR 7.
The ELL coordinator will train ELL staff annually as to the required
documentation and record keeping process.
Title/Role of Person(s) Responsible for
Implementation: ELL Coordinator and ELL
Expected Date of Completion for Each
Corrective Action Activity: June 2011 and
staff
September 2011
Evidence of Completion of the Corrective Action: Translated Forms, LEP Record Audit
Sheet, Logs of Oral translations, Student Cumulative Files
Description of Internal Monitoring Procedures: Random audit of student files
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide training to appropriate staff on ELE student
record requirements and submit the agenda and attendance sheet for each building by September 16,
2011.
Submit a detailed narrative of the results of an administrative review of ELE student records for
compliance related to ELE student record requirements. Please indicate the number of records
reviewed at each level, the number found to be compliant, the root cause of any non-compliance and
any further steps the district takes to address areas of concern by December 2, 2011.
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Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): September 16, 2011 and December 2, 2011
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