MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Canton
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/20/2012.
Mandatory One-Year Compliance Date: 03/20/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 13
Criterion Title
Progress Reports and content
SE 18A
IEP development and content
SE 20
Least restrictive program selected
SE 55
Special education facilities and classrooms
CR 7A
School year schedules
CR 7B
Structured learning time
CR 10A
Student handbooks and codes of conduct
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
A review of the student records indicated that parents are not always receiving reports on
the student's progress towards reaching the goals set in the IEP at least as often as
parents are informed of the progress of non-disabled students.
Description of Corrective Action:
The Director has instituted a compliance check for all staff completing progress reports.
Simply stated, all progress reports will be sent from the district's Office of Student
Services instead of from each building. As a result, the director will be immediately aware
of any missing progress reports. Staff will be reminded to complete progress reporting.
This procedure will provide oversight of progress reporting and prevent any single
progress report from being sent home.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
The roster of district students noted with dates of compliance with progress reporting as
well as a random sampling of records will demonstrate 100% compliance with progress
reporting for all students on IEPs.
Description of Internal Monitoring Procedures:
The Director's Compliance Manager will keep an "In Process" list of all students. Recorded
on this list will be dates of progress reporting as well as a check mark that completed
progress reports were received and sent from the district's central Office of Student
Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 05/02/2012
Basis for Partial Approval or Disapproval:
The district developed and implemented an internal oversight and tracking system to
ensure that parents are receiving all progress reports as often as parents are informed of
the progress of non-disabled students. Staff will receive reminders when progress reports
are due and progress reports will now be sent to the district's Office of Student Services
for immediate oversight.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit the results of an internal review of a random sample of student records to
determine that all progress reports were sent to parents and those copies of the progress
reports are maintained in the student records. Include the number of student records
reviewed, the number of student records in compliance with these requirements, a
description of the root causes for any noncompliance found, and specific actions taken by
the district to remedy any noncompliance. This progress report is due by November 30,
2012.
*Please note when conducting internal monitoring that the district must maintain the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
11/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEPs address the skills and
proficiencies needed to avoid and respond to bullying, harassment, or teasing for those
students whose disability affects social skills development, or whose disability makes him
or her vulnerable to bullying, harassment, or teasing, as indicated by the IEP Team
evaluation. In the records reviewed of students identified with a disability on the autism
spectrum, not all IEP Teams considered and specifically addressed the skills and
proficiencies needed to avoid and respond to bullying, harassment, or teasing.
Description of Corrective Action:
The Director of Student Services will provide professional development training for Team
Chairpersons on addressing in all IEPs a student's proficiency or deficiency when dealing
with issues of bullying harassment, or teasing. The training will be conducted in April and
will be reviewed monthly.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
12/31/2012
Evidence of Completion of the Corrective Action:
Monthly random sampling checks of IEPs will provide evidence of compliance.
Description of Internal Monitoring Procedures:
The Director will randomly sample a dozen (12) IEPs monthly to determine compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 05/02/2012
Basis for Partial Approval or Disapproval:
The school district reports that professional development training will be conducted for
IEP Team Chairpersons on addressing a student's needs for dealing with issues of bullying
harassment, or teasing.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of training for IEP Team Chairpersons on addressing a student's
needs when dealing with issues of bullying, teasing and harassment. Include the date
and name of the presenter of the training, the agenda and training materials used, and
the signed attendance sheet indicating the tile/role of staff. This progress report is due by
November 30, 2012.
Following the implementation of the district's corrective actions, please submit a report of
the results of an internal review of a random sample of student records to ensure the
skills and proficiencies needed to address bullying, teasing and harassment were
documented in the IEP. Include the number of student records reviewed, the number of
student records in compliance with these requirements, a description of the root causes
for any noncompliance found, and specific actions taken by the district to remedy any
noncompliance. This progress report is due by January 28, 2013.
*Please note when conducting internal monitoring that the district must maintain the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
11/30/2012
01/28/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP non-participation justification
statements indicated why the removal of the student from the general education
classroom is considered critical to the student's program.
Description of Corrective Action:
The Director of Student Services will provide training for all Team Chairs regarding the
writing of non-participation justification statements.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
12/31/2012
Evidence of Completion of the Corrective Action:
The Director of Student Services will randomly check a dozen IEPs monthly to determine
compliance with the standard.
Description of Internal Monitoring Procedures:
The Director of Student Services will select a dozen IEPs randomly per month to
determine if the Non-Participation Justification statement indicates why removal of the
student from the general education classroom is considered critical a student's program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 05/02/2012
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for the special education team
chairpersons on the specific requirements for the non-participation justification statement
in the IEP to include why the removal of the student from the general education
classroom is considered critical to the student's program. The director will monitor the
requirements of this criterion monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit an agenda and signed attendance sheet from the IEP Team chairperson
training on the requirement for IEP non-participation justification statements to include
why the removal of the student from the general education classroom is considered
critical to the student's program. This progress report is due by November 30, 2012.
Please submit a report of the results of a review of student record review. Include the
number of records reviewed, the number of student records in compliance, a description
of the root causes for any noncompliance found, and specific actions taken by the district
to remedy any noncompliance. This progress report is due by January 28, 2013.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
11/30/2012
01/28/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations of the district's special education facilities and classrooms indicated that
some of these spaces are not at least equal in all physical respects to the average
standards of the general education classrooms. The Hanson Elementary School has a
resource room used for multiple grades with multiple teachers at the same time in
different groupings, resulting in overcrowding. The occupational therapy and physical
therapy services at the Kennedy Elementary School are conducted on the stage.
Description of Corrective Action:
The Director of Student Services has met with the Superintendent of Schools as well as
the building principals of the Hansen and JFK Elementary Schools. The Hansen School as
correct the space issue. Two of the four teachers were given a new space to work in. The
JFK will gain occupancy of the newly built space in September 2012. At that time, the
related services providers will be given adequate classroom space to work in.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
09/01/2012
Evidence of Completion of the Corrective Action:
A visit to the Hansen demonstrated that a new classroom space was made available to
two teachers (March 2012). A visit to the JFK demonstrated that the space under
construction and available to related service providers on September 1, 2012 is adequate
space for instruction.
Description of Internal Monitoring Procedures:
Building visits.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 05/02/2012
classrooms
Basis for Partial Approval or Disapproval:
The district reported that changes were made for the resource room at the Hansen
Elementary School. Overcrowding in this room was addressed by adding additional
classroom spaces for teachers. The district also reports that the Kennedy Elementary
School will have new spaces by September 2012 which will result in adequate rooms for
conducting occupational therapy and physical therapy services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The Department will visit the Hansen and Kennedy elementary schools for onsite
verification of the changes described by the district. The Department will contact the
district to arrange for a time to conduct the onsite visit. Please report the date of the
Department's onsite visit as the district's progress report.
Progress Report Due Date(s):
11/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7A School year schedules
Partially Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the district's high school has
less than the required 990 hours of annual structured learning time.
Description of Corrective Action:
The Director will work with the Superintendent of Schools to ensure that the district's high
school provides students with the required 990 hours of structured time on learning.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
03/20/2013
Evidence of Completion of the Corrective Action:
The District will provide the DESE with a copy of the high school schedule demonstrating
that students are provided with the 990 hours of structured time on learning.
Description of Internal Monitoring Procedures:
The district will require the high school building principal to provide a schedule that
accounts for 990 hours of structured time on learning.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7A School year schedules
Corrective Action Plan Status: Partially
Approved
Status Date: 05/02/2012
Basis for Partial Approval or Disapproval:
The district indicated that it would provide the Department with a copy of the high school
schedule demonstrating compliance. The schedule, however, would not allow the
Department to determine that the high school is scheduled for 990 instructional hours for
all students at all grade levels.
Department Order of Corrective Action:
Please use the Structured Learning Time worksheet(s) found in the Web-Based Monitoring
System's "Document Library" for reporting to the Department. Please select Document
Library from the district's WBMS home page and download the form under the "public
school templates" section. Please contact the Department if any assistance is needed with
obtaining the form.
Required Elements of Progress Report(s):
Please submit a copy of the completed Structured Learning Time worksheet verifying that
the high school provides for 990 hours of structured learning time each school year. If the
district identifies continued noncompliance, please provide the specific corrective actions
and timelines for implementation to the Department. This progress report is due by
November 30, 2012.
Progress Report Due Date(s):
11/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the district is not ensuring
that structured learning time is time during which students are engaged in regularly
scheduled instruction, learning, or assessments within the curriculum of core subjects and
other subjects. Study halls are not always directed, but are counted in the district's
structured learning time. Community service is also counted as part of the structured
learning time hours. In addition, the district does not have guidelines that explain how
hours spent by students in independent study or school-to-work programs are verified.
Description of Corrective Action:
The Director of Student Services will work with the guidance director and high school
principal to ensure that students are engaged in learning during the 990 hours of required
time on learning. Guidelines will be written to explain how hours spent by students
engaged in independent study or school-to-work programs are verified.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
03/20/2013
Evidence of Completion of the Corrective Action:
The district will provide the DESE with a copy of the master schedule demonstrating how
students are engaged in classes or directed study during the 990 hours of time on
learning that are worthy of credit as time on learning. The Director of Student Services
will provide a copy of the guidelines that explain how hours spent by students in
independent study or school-to-work programs are verified.
Description of Internal Monitoring Procedures:
The Director of Student Services will work with the guidance director and high school
principal to correct the schedule to include only time on learning directed studies in place
of study halls. The Director of Student Services will work with the guidance director and
high school principal to create guidelines that explain how hours spent by students in
independent study or school-to-work programs are verified.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Approved
Status Date: 05/02/2012
Basis for Partial Approval or Disapproval:
The district reported that all high school students will participate in 990 hours of required
structured learning time.
Students' schedules will reflect only directed studies instead of study halls (undirected
studies). Guidelines for students engaged in independent study or school-to-work
programs will be written and will explain how hours spent in independent study or schoolto-work activities are verified by the district.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the guidelines that explains how hours spent by students in
independent study or school-to-work programs are verified by the district. In addition,
Include the district's action plan for ensuring all studies are directed studies. This
progress report is due by November 30, 2012.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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Please submit a copy of sample schedules from each grade level demonstrating that
students are engaged in classes or directed study therefore, constituting structured
learning time. This progress report is due by January 28, 2013.
Progress Report Due Date(s):
11/30/2012
01/28/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the school district does not
have a code of conduct for teachers.
Description of Corrective Action:
The Director of Student Services will work with the administrative team to create a code
of conduct for teachers.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
03/20/2013
Evidence of Completion of the Corrective Action:
A copy of the code of conduct for teachers will be provided to the DESE.
Description of Internal Monitoring Procedures:
The Director of Student Services will chair the committee to write the code of conduct for
teachers to ensure that the document is written and approved for use in the district by
March 30, 2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 05/02/2012
conduct
Basis for Partial Approval or Disapproval:
The district reported that it will develop a code of conduct for teachers.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit copies of the meeting agenda and notes from the committee meetings held to
create a code of conduct for teachers. Include an outline of the information to be
included in this code of conduct. This progress report is due by November 30, 2012.
Submit a copy of the district's code of conduct for staff draft and indicated that the draft
was reviewed and endorsed by the superintendent of schools. This progress report is due
by January 28, 2013.
Progress Report Due Date(s):
11/30/2012
01/28/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the school district has not
conducted an institutional self-evaluation annually for the purposes of ensuring that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities.
Description of Corrective Action:
The Director of Student Services will create committee to develop an institution selfevaluation instrument for annual use to ensure that students regardless of race, color,
sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other
extracurricular activities.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
03/20/2013
Evidence of Completion of the Corrective Action:
The instrument used in the self-evaluation will be sent to the DESE.
Description of Internal Monitoring Procedures:
The Director of Student Services will be responsible for ensuring that the self-evaluation is
completed annually and give a copy of the self-study to the superintendent once a year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 05/02/2012
Basis for Partial Approval or Disapproval:
The district reported that a committee will form to develop an institutional self
assessment instrument for use annually to assess the equal access of all students to all
programs, including athletics and other extracurricular activities.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's self assessment instrument by November 30, 2011.
Please provide a copy of the completed self-assessment, the results of the self
assessment and any required corrective action(s) and timeline for implementation. This
progress report is due by January 28, 2013.
Progress Report Due Date(s):
11/30/2012
01/28/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Canton Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Debra Bromfield, Director of Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 20, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding:
Concerning the curriculum, the district should note that the Department has new regulations in place
which may affect the school’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Although the district provided documentation about amount of ESL services provided to English
language learners (ELLs), the reporting of hours of ESL instruction made it difficult for the
Department to verify that amounts of ESL instruction are being provided to ELLs that are consistent
with Department guidance at all MEPA (Massachusetts English Proficiency Assessment) levels.
(Please refer to http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5).
The district does not have content area teachers working with ELLs that are trained to shelter content.
Refer to ELE 15 for comments on SEI professional development training of content area teachers.
In sum and based on documentation reviewed, the Department concluded that the district does not
have a fully implemented Sheltered English Immersion (SEI) program as required by Chapter 71 A.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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Narrative Description of Corrective Action: The two ESL teachers, Carla Dumont and Jasminka
Friedman are working to capacity to serve the needs of the ELLs at all 5 schools but are unable to
comply with the amounts of ESL instruction consistent with the Department guidance. A proposal to
increase ESL staff will be part of the next year’s school budget.
The district has participated in registering for the allotted 25 slots for the new endorsed SEI program
and will continue over the next 3 years to fill the 75 allotted slots.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Carla Dumont, Jasminka
Corrective Action Activity: September 2014
Friedman, ESL Teachers
Evidence of Completion of the Corrective Action: Registration for SEI training, Budget meeting
minutes
Description of Internal Monitoring Procedures: Completion of SEI training (list of teachers),
checking on the proposal for hiring a new teacher.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district should note that all corrective action must be fully implemented and all noncompliance
indicated in the Coordinated Program Review Final Report issued to the district on August 21, 2013
should be corrected by August 20, 2014. The Department cannot approve a possible proposal to
increase ESL staff to be included in next year’s school budget as a corrective action plan that can be a
remedy for the noncompliance described in the Department’s CPR finding for ELE 5.
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs are endorsed. No further submission
regarding this matter is required at this time.
Department Order of Corrective Action:
1) Given the fact that current ESL teachers are working to capacity, but are unable to comply with the
amount of ESL instruction consistent with the Department guidelines, please provide evidence of
the district’s effort towards hiring ESL teachers in order to meet the linguistic needs of the ELLs in
the district.
2) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
3) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): January 8, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Rating: Not Implemented
Program
Department CPR Finding: A review of the documentation and staff interviews indicated that the
district’s procedures do not address providing English language support to students whose parents
have declined entry to the ELE program.
Narrative Description of Corrective Action: We have corrected the problem by revising the district’s
documentation (parent notification letter attached) addressing providing English language support to
students whose parents have declined entry to the ELE program. This will be shared with the staff of
each school during a faculty meeting.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Carla Dumont, Jasminka
Corrective Action Activity: September 2014
Friedman, ESL Teachers
Evidence of Completion of the Corrective Action: Staff training sign in sheet, parent notification
letter
Description of Internal Monitoring Procedures: Initial testing, ACCESS testing of students
declining ELE program and collecting progress reports and report cards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 8 Declining Entry to a
Program
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): No further progress reporting is required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of the documentation and interviews indicated that not all
required elements are included in the parent notification letter. Specifically the letter does not include
information on the child’s level of English proficiency and correct information on the parents’ right to
apply for a waiver or to decline to enroll their child in the program. In addition, interviews indicated
that this letter is not provided annually.
Narrative Description of Corrective Action: As a result of the review, we immediately revised our
parent notification letter (enclosed) and already sent it out this spring. The letter now includes the
child’s level of English proficiency and correct information on the parents’ right to apply for a waiver
or to decline our ESL services. This letter is now sent out annually.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Carla Dumont, Jasminka
Corrective Action Activity: September 2014
Friedman, ESL Teachers
Evidence of Completion of the Corrective Action: Parent notification letter
Description of Internal Monitoring Procedures: Ensure that copies of this letter are in the student
records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please conduct an internal review of the district’s English
language learner student records to determine whether parent notification letters are sent to parents
annually. Indicate the number of records that were reviewed from each building, the number of records
that were in full compliance, an explanation of the root cause for any continued non-compliance and a
description of the specific corrective action taken by the district to address any identified
noncompliance.
Progress Report Due Date(s): January 8, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: A review of documentation indicated that the district has had in place a
multi-year SEI Professional Development plan, which resulted in some teachers completing all four
categories of SEI professional development as well as a good number of teachers completing Category
1, and a few completing Category 2, 3 and 4. However, most content area teachers working with ELLS
are not trained to shelter content as required by Chapter 71A.
Please note that the Department’s regulations concerning SEI professional development requirements
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: The district has participated in registering for the
allotted 25 slots for the new endorsed SEI program and will continue over the next 3 years to fill the 75
allotted slots.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Debra Bromfield, Director of
Corrective Action Activity: September 2014
Student Services
Evidence of Completion of the Corrective Action: Registration for SEI training
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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Description of Internal Monitoring Procedures: Completion of SEI training (list of teachers)
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: A review of the documentation and interviews indicated that the district
has not conducted periodic evaluations of the effectiveness of its ELE program in developing students’
English language skills and increasing their ability to participate meaningfully in the educational
program.
Narrative Description of Corrective Action: Staff will work with Guidance to monitor drop-out
rate/graduation rate to determine the % of ELLs who did/did not graduate.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Carla Dumont and Jasminka
Corrective Action Activity: September 2014
Friedman, Daniel Rubin, CHS Guidance
Evidence of Completion of the Corrective Action: ELL Graduation results
Description of Internal Monitoring Procedures: Following graduation rate
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The school district did not describe the sequence of
specific activities it will implement in order to remedy the identified noncompliance. The information
the district submitted did not address how the district will evaluate its ELL program to assist in
determining whether it is meeting the needs of the English language learner students, how the district
will continue to meet their needs based on the results of the evaluation and what changes may need to
be made to the program as a result.
Department Order of Corrective Action: Evaluate the district’s English Learner Education program.
Required Elements of Progress Report(s):
By January 8, 2014, submit a detailed plan that includes the steps and activities the district will take to
evaluate its ELE program.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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By March 13, 2014, submit a copy of the ELE program evaluation. Include a description of any
program adjustments or changes made to the program as a result of the evaluation.
Progress Report Due Date(s): January 8, 2014 and March 13, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL Students
Rating: Partially Implemented
Department CPR Finding: A review of LEP student records indicated that records did not always
include the following: progress reports and report cards, information about the students’ previous
school experiences, and parent notification letters.
Narrative Description of Corrective Action: ESL staff will continue to monitor that progress reports
and report cards are in the records and ensure that in the future they are 100% complete. The staff will
also doggedly pursue obtaining previous school records. The files will now include annual parent
notification letters.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Carla Dumont and Jasminka
Corrective Action Activity: September 2014
Friedman
Evidence of Completion of the Corrective Action: The LEP student records will include progress
reports, report cards, information about the students’ previous school experiences and parent
notification letters.
Description of Internal Monitoring Procedures: Periodic checks that the records are complete.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of ELL
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit the results of a detailed administrative review of
the ELL student records conducted to determine that all records contain all required information,
including the following: home language survey, previous school experience information, parent
notification letter, testing results, copies of progress reports and reports cards. Indicate the number of
records that were reviewed from each building, the number of records that were in full compliance, an
explanation of the root cause for any continued non-compliance and a description of the specific
corrective action taken by the district to address any identified noncompliance.
Progress Report Due Date(s): January 8, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Canton CPR Corrective Action Plan
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