MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Brewster
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/23/2011.
Mandatory One-Year Compliance Date: 08/22/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 11
SE 14
SE 24
SE 46
SE 47
Criterion Title
School district response to parental request for independent
educational evaluation
Review and revision of IEPs
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Procedural requirements applied to students not yet
determined to be eligible for special education
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 7
CR 10A
Criterion Title
Information to be translated into languages other than
English
Student handbooks and codes of conduct
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 11 School district response to parental request for
Partially Implemented
independent educational evaluation
Department CPR Findings:
A review of the student records indicated that the district did not always re-convene the
IEP Team within 10 school days from the time the school received the report of the
independent educational evaluation.
Description of Corrective Action:
Training on SE 11 with Special Education Coordinators
Anticipated Results:
Special Education Coordinators will reconvene the IEP Team within 10 school days of the
receipt of independent education evaluations.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
The special education coordinators
09/29/2011
Evidence of Completion of the Corrective Action:
The Coordinators will. Training sessions will be documented by a copy of the training
agenda, the training materials, & the participant attendance sheets,
Description of Internal Monitoring Procedures:
The special education coordinators will submit a tracking form to the Director . The
tracking form will consist of the student's name, date IEE was received, and date of IEP
Team meeting. The Director will review the form for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 11 School district response to
Status Date: 10/03/2011
parental request for independent
educational evaluation
Basis for Partial Approval or Disapproval:
The district reported that special education coordinators will participate in a training
session that addresses the requirement to reconvene the IEP Team within 10 school days
of the receipt of any independent educational evaluations. The district will develop a
tracking form to monitor that IEP Teams are reconvening within the required timelines.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/9/11, submit an agenda and signed attendance sheets for training the special
education coordinators on the requirement to reconvene the IEP Team within 10 school
days of the receipt of any independent educational evaluations. Also provide a copy of
the tracking form developed that will be submitted to the director for review and
oversight.
By 3/5/12, submit a report of an internal review of independent educational evaluations
conducted after the coordinators have received training to determine whether Team
meetings have occurred within 10 school days of receipt of the report. Include the
number of reports reviewed, the number of student records in compliance with these
requirements, a description of the root causes for any noncompliance found, and specific
actions taken by the district to remedy any noncompliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
3
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request:
a) List of the student names and grade levels for the records reviewed; b) Date of the
review; c) Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/09/2011
03/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP Team meetings were held prior
to the expiration date of the previous IEP.
Description of Corrective Action:
Training with special education coordinators on SE 14
Anticipated Results:
All IEP Team meetings will be held prior to the expiration date of the previous IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
Special education coordinators
09/29/2011
Evidence of Completion of the Corrective Action:
The training agenda with participant signatures.
Description of Internal Monitoring Procedures:
The special education coordinators will provide a list to the Director of Student Services of
the due IEP due dates and project IEP meeting dates for all special education students
immediately. Based on this information, the Director will randomly choose two to five
student records every month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/03/2011
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for all special education coordinators on
the requirements to conduct all IEP Team meetings prior to the expiration date of the
previous IEP. The district has developed a system to include supervisory oversight and
periodic reviews to ensure compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/9/11, submit an agenda and signed attendance sheets from the special education
coordinators' training on the requirement to conduct all IEP Team meetings prior to the
expiration date of the previous IEP.
By 3/5/12, submit a report of an internal review of student records after the coordinators
have received training to determine whether Team meetings are scheduled prior to the
expiration date of the previous IEP. Include the number of records reviewed, the number
of student records in compliance with these requirements, a description of the root causes
for any noncompliance found, and specific actions taken by the district to remedy any
noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request:
a) List of the student names and grade levels for the records reviewed; b) Date of the
review; c) Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/09/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
5
03/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of the student records indicated that the information included in the Notice of
Proposed School District Action (N1) often lacked specificity with regard to the action the
school district is proposing to take, as well as the rejected options that were considered
and the reasons why those options were rejected. The N1 forms also did not consistently
address the evaluation procedure, test, record, or report the agency used as a basis for
the proposed action.
Description of Corrective Action:
The Director of Studen Services will train the special education coordinators on SE 24.
The Director will provide the training agenda and will keep a list of participants.
Anticipated Results:
Compliance with SE 24.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
Special Education Coordinators
09/29/2011
Evidence of Completion of the Corrective Action:
N1 forms will be specific to the questions asked in the form.
Description of Internal Monitoring Procedures:
The Director will randomly select three to five N1 for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 10/03/2011
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for all special education coordinators on
the specific information to be included in the Notice of Proposed School District Action
(N1).
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/9/11, submit an agenda, signed attendance sheets and training materials used for
training the special education coordinators on this requirement.
By 3/5/12, submit a report of the results of an internal review conducted after this
information has been reviewed with the special education coordinators. Include the
number of student records reviewed, the number of student records that contained a
complete and detailed Notice of Proposed School District Action, a description of the root
causes for any noncompliance found, and specific actions taken by the district to remedy
any noncompliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
7
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request:
a) List of the student names and grade levels for the records reviewed; b) Date of the
review; c) Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/09/2011
03/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
A review of the documentation indicated that the procedures for the suspension of
students with disabilities when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative days are not included in
the student code of conduct.
Description of Corrective Action:
The Director of Student Services will provide the principals the procedures for
suspensions.
Anticipated Results:
The principals will incorporate the procedures into the student code of conduct.
Title/Role(s) of responsible Persons:
Expected Date of
The Director of Student Services
Completion:
Principals
11/01/2011
Evidence of Completion of the Corrective Action:
The procedures will be in the parent/student handbook on the school website.
Description of Internal Monitoring Procedures:
The student handbook will be corrected.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 46 Procedures for suspension of
Status Date: 10/03/2011
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The district reported that information regarding the procedures for suspension of students
with disabilities will be provided to the school principals and this information will be
incorporated into the student code of conduct that will be part of the parent/student
handbooks.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/9/11, submit a copy of the revised parent/student handbook that includes the
required information pertaining to the suspension of students with disabilities.
Progress Report Due Date(s):
12/09/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
A review of the documentation indicated that the procedural requirements that apply to
students not yet determined eligible for special education are not included in the student
code of conduct.
Description of Corrective Action:
The Director will provide the procedures identified in SE 47.
Anticipated Results:
The procedures will be in the student code of conduct on the website.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
Principals
11/01/2011
Evidence of Completion of the Corrective Action:
The procedures will be in the student code of conduct on the website.
Description of Internal Monitoring Procedures:
The Director will review the handbooks on the web.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 47 Procedural requirements applied to
Status Date: 10/03/2011
students not yet determined to be
eligible for special education
Basis for Partial Approval or Disapproval:
The district stated that information regarding the procedural requirements applied to
students not yet determined eligible for special education will be provided to principals
and incorporated into the student code of conduct that will be part of the parent/student
handbooks.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/9/11, submit a copy of the revised parent/student handbook with the required
information pertaining to students not yet determined eligible for special education.
Progress Report Due Date(s):
12/09/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Documentation, interviews and student records indicate that the district does not have a
system of oral interpretation to assist parents/guardians with limited English skills,
including those who speak low-incidence languages, or a system for determining which
parents have limited English skills.  Home language surveys were often missing
from the student records of English language learners, therefore, it could not be
determined which parents/guardians require translations or interpreters.
Description of Corrective Action:
A list of oral interpreters will be provided to the principals every year and up-dated as
needed.
The Home Language surveys will be included in the students' main folders.
Anticipated Results:
With the action taken above, the District will be in compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Principals
Completion:
English Language Corrdinator
11/01/2011
Assistant Superintendent
Evidence of Completion of the Corrective Action:
The principals and ELL coordinator will sign a form spcific to this requirement which will
indicate and understanding of the procedures. ELL coordinator will make sure that the
main files (cumulative record) contain the Home Langage surveys.
Description of Internal Monitoring Procedures:
Principals will check the student records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 10/03/2011
languages other than English
Basis for Partial Approval or Disapproval:
The district reported that all home language surveys will be included in the student
records and developed a process to ensure this action. The principals will have a list of
oral interpreters available to contact when needed to assist parents with limited English
skills.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/9/11, submit the list of oral interpreters that the district has developed.
Additionally, submit an internal review of ELE student records to ensure that home
language surveys are included in the records. Indicate the number of student records
reviewed, the number of student records in compliance, a description of the root causes
for any noncompliance found, and specific actions taken by the district to remedy any
noncompliance.
Progress Report Due Date(s):
12/09/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
11
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the documentation indicated that the school district does not have a code of
conduct for teachers. The student code of conduct does not reference M.G.L. c. 76, s. 5 or
include a nondiscrimination policy that is consistent with M.G.L. c. 76, s. 5, and affirms
the school's non-tolerance for harassment based on race, color, national origin, sex,
religion, or sexual orientation, or discrimination on those same bases.  The student
code of conduct does not include the school's procedure for accepting, investigating and
resolving complaints alleging discrimination or harassment and the disciplinary measures
that the school may impose if it determines that harassment or discrimination has
occurred. In addition, the code of conduct does not include appropriate procedures for the
discipline of students with special needs and students with Section 504 Accommodation
Plans. There are also outdated references to Chapter 766.
Description of Corrective Action:
A teacher code of conduct will be developed. The Student code of conduct will include the
references to MGLs and include a non-discrimination policy. In addition, the student code
of conduct will include the school procedures for investigations and procedure for the
discipline of spec.ed. students and 504 students.
References to Chapter 766 will be removed.
Anticipated Results:
All areas listed above will be corrected.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
Assistant Superintendent
05/01/2012
Principals
Evidence of Completion of the Corrective Action:
Meeting agendas, materials used and minutes of meetings.
Written procedures that address each area listed above.
Description of Internal Monitoring Procedures:
Student handbooks will need to be approved by the Assistant Superintendet.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 10/03/2011
conduct
Basis for Partial Approval or Disapproval:
The district reported that a code of conduct for teachers will be developed. The student
code of conduct will be revised to include references to M.G.L. c. 76, s. 5 and a
nondiscrimination policy consistent with M.G.L. c. 76, s. 5. In addition, changes will be
made to the student code of conduct to include appropriate procedures for accepting,
investigating and resolving complaints alleging discrimination and harassment and the
disciplinary measures the school may impose if it determines that harassment or
discrimination has occurred. The code of conduct will include procedures for the discipline
of special education students and students with Section 504 Accommodation Plans. All
references to Chapter 766 will be removed.
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
13
Required Elements of Progress Report(s):
By 12/9/11, submit a copy of the parent/student handbook that includes all required
revisions.
By 3/5/12, submit a copy of the code of conduct for teachers.
Progress Report Due Date(s):
12/09/2011
03/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the school district has not
conducted an institutional self-evaluation annually for the purposes of ensuring that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities.
Description of Corrective Action:
A survey will be developed and send to teachers, education assistants, guidance
counselors, and administrators, and parents that all students have equal access to all
programs.
Anticipated Results:
Compliance with CR 25.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
Principals
12/01/2011
Assistant Superintedent
Evidence of Completion of the Corrective Action:
Survey, analysis of survey results, and plan to correct any and all areas of noncompliance.
Description of Internal Monitoring Procedures:
Principals will randomly check school activities for participation representing diversity.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 10/03/2011
Basis for Partial Approval or Disapproval:
The district reported that a survey will be developed and sent to teachers, education
assistants, guidance counselors, administrators, and parents to determine that all
students have equal access to all programs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 3/5/12, submit the results of the survey/evaluation that includes the conclusions
reached and resolution of any identified issues that resulted from the district's assessment
of its K-12 program to ensure that all students, regardless of race, color, sex, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities.
Progress Report Due Date(s):
03/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
15
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Brewster Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Dr. Bonny L. Gifford, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: PI
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
16
Department CPR Finding: The Nauset Regional School District (Nauset RDS) is a low-incidence
district. Documentation submitted by the Nauset System, which encompasses the towns of Brewster,
Orleans, Eastham, and Wellfleet indicates that the public schools in these towns together have just under
20 English language learners (ELLs). Students from these towns’ elementary schools feed into Nauset’s
middle and high schools. A Structured English Immersion (SEI) program is in place to serve ELLs
enrolled in the Nauset System. The District Analysis and Review Tool (DART) for English language
learners shows the following enrollment numbers: Seven in Brewster PS, three in Eastham PS, one in
Orleans PS, one in Wellfleet PS, and seven in Nauset RDS (three in middle school and 4 in high school).
Documentation reviewed indicated that in the Nauset System current ELE instruction includes thematic
units “based generally on the Carousel of IDEAS English language development by Ballard and Tighe.
ESL teachers use a variety of sources in their teaching including, ‘All around me,’ and ‘Tisi is me’ by Eliz
Claire; ‘ESL Newcomer Books’ (Sunshine Series); ‘Hooray for English Workbook. 1, 2, and 3’ by Scott
Foreman, and ‘Let’s go Series,’ and Side by Side Series.” In addition, districts in the Nauset System are
in the process of developing and writing a curriculum for English language learners. However, no
evidence of this work was provided. (See letter sent with this draft report, regarding the phasing out of
the ELPBO and changes in curricula requirements).
In Brewster P.S. ELLs are taught by a licensed ESL teacher and receive ESL instruction individually.
Documents reviewed concerning ESL hours of instruction indicate that Brewster P.S. is not providing
hours of ESL instruction that are consistent with Department guidance. For example, Level 1 ELLs
receive 40 minutes, three times a week (2 hours per week) of ESL instruction; Level 3 ELLs receive 90
minutes of ESL, two times a week (3 hours per week) and Level 4 ELLs receive 40 minutes a week of ESL
instruction after school. No Level 5 ELLs were reported. In addition, all English language learners
should receive direct ESL instruction as well as sheltered instruction in all content areas. (See below for
Department guidance on hours of instruction.)
The Department’s guidelines recommend that students receive hours of instruction in accordance with
their Massachusetts English Proficiency Assessment (MEPA) levels as follows: Level 1 and Level 2 should
receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or 510 hours a week, and levels 4 and 5, 2.5 hours per week or half an hour a day.
According to documentation provided, content instruction is based on the Massachusetts Curriculum
Framework; however, not all teachers in the Nauset System have completed their professional
development category training in Sheltered English Immersion; therefore, ELLs are not receiving effective
sheltering of academic content. Brewster P.S. is one district that comes close to meeting the Department
recommendations: Five of seven teachers working with English language learners completed all their SEI
training and, in addition, other staff have also completed some SEI category training. See also ELE 15
for additional comments. (Note that SEI category training is designed to focus on the skills and
knowledge necessary for sheltering instruction as described in the Commissioner’s Memorandum of June
2004.)
See ELE 14 for comments on teacher licensing information.
Brewster P. S., like all the districts in the Nauset System, has not developed an ESL/ELD curriculum,
hours of ESL instruction for students in the district are not consistent with Department guidelines, and
there are a few remaining teachers that have not yet completed their SEI professional development
training. Consequently, the Department concludes that the district does not have an ELE program that is
consistent with Chapter 71A.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
17
Narrative Description of Corrective Action:
1. Hours of ESL Instruction: The district understands that while service level is a Department
recommendation and not a mandate, it is critical to adhere as closely to this guidance as possible in
order to effectively service each student. We will take appropriate steps to ensure students receive
services more in line with the Department’s recommendations.
A district ESL Team that includes the Director of ESL, the ESL Coordinator, and ESL and content
teachers will be established. This Team will review current hours of instruction being provided to
ELL students at various levels in the Brewster district. The Team will review these students’
schedules and determine the most effective strategy to increase services for the remainder of the
school year in accordance with the Department’s recommendations. The team will also project the
number and levels of students who will continue to require services in 2012-2013 in the Brewster
district and develop schedules that will provide students with appropriate levels of service in line with
the Department’s recommendations.
2. Curriculum: Aware of the phasing out of the ELPBO, MEPA, and impending changes in curricula and
assessment requirements, we have already begun to learn as much as possible about the new
expectations. We have been exploring the WIDA and Center for English Language Education (CELS)
websites to learn more about timeframes and training opportunities relative to WIDA and ACCESS.
We will continue to monitor these sites as updates are posted. We have also read the Department’s
proposed implementation plan relative to the RETELL initiative, perused the RETELL website and
attended workshops. Further we attended the Webinar on April 10th. When we receive further
guidance from the Department we will take appropriate steps including assembling our Team and
providing release time/and or paid time to develop curriculum that supports implementation of the
WIDA Standards. In addition ESL teachers, the ESL Coordinator, and the Director of ESL will
continue to participate in training sessions such as the Standards Debut Event that is scheduled to be
held in Boston in November 2012. We will plan to roll out the information as it becomes available
each month during faculty meetings to ensure all teachers understand the changes taking place relative
to the transition from the ELBO to WIDA, review connections to the Common Core, and embrace the
significance of providing content based support for English Language Learners so that classroom
practice across the district reflect the emphasis on content based instruction and support.
3. SEI PD Training: Similar to our response above, we will continue to monitor the RETELL website to
stay abreast of the impending changes relative to SEI training and the SEI Endorsement. We have
already read through the Department’s draft proposal for implementation and will plan on attending
any training pertaining to this initiative. Once we receive further guidance from the Department, we
will develop a professional development plan to ensure all required educators, including
administrators, receive appropriate trained. We will also ensure our staff becomes familiar with the
RETELL initiative through district wide Staff Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation: Dr. Bonny L. Gifford
Action Activity:
Assistant Superintendent/Director of ESL in
1. September, 2012
collaboration with Jennifer Lyon: ESL
2. March, 2013: Dependent upon Department’s timeline
Coordinator
3. March, 2013: Dependent upon Department’s timeline
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
18
Evidence of Completion of the Corrective Action:
1. Documentation including minutes of meetings, individual student schedules, and teacher
assignments
2. Workshop and Webinar registration confirmations, documentation of curriculum meetings/hours,
Curriculum document, staff meeting agendas, Staff Updates, email communication relative to
dissemination of information
3. Workshop and/or Webinar registration confirmations, documentation of meetings (agendas, minutes),
Staff Updates, staff meeting agendas, professional development plan, (evidence of training as it becomes
available)
Description of Internal Monitoring Procedures: The Assistant Superintendent who also serves as the
Director of ESL, in collaboration with the ESL Coordinator, will meet with the ESL Team including
principals or designees on a bi-monthly basis for the purpose of discussing and documenting the district’s
progress relative to RETELL, WIDA, and ACCESS. We will also share updates on curriculum
development. Quarterly Staff Updates and a monthly School Committee report will include updated
information as it becomes available.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Please provide the Department with following by February 15, 2013
Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’ levels of
English proficiency and Department guidance (http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department with evidence that ELLs receive subject matter content that is based on the
current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics, science and
social studies.
Please submit the following by May 10, 2013
Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned with all
Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social
studies) and the WIDA English language development standards.
See http://www.wida.us/standards/eld.aspx.
Provide the Department with the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Provide evidence of dissemination of information concerning the new SEI requirements to administrators
and core academic teachers.
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic
Programs and Services
Rating: PI
Department CPR Finding: A review of the documentation indicated that classroom teachers are not
sufficiently trained in sheltering English content. Therefore, students with limited English proficiency are
not taught to the same academic standards and curriculum as all students and are not provided with the
same opportunities to master such standards.
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and Structure
above we will continue to monitor the RETELL website to stay abreast of the impending changes relative
to SEI training and the SEI Endorsement. We have already read through the Department’s draft proposal
for implementation and will plan on attending any training pertaining to this initiative. Once we receive
further guidance from the Department, we will develop a professional development plan to ensure all
required educators, including administrators, are appropriately trained. We will also ensure our staff
becomes familiar with the RETELL initiative through district wide Staff Updates and monthly staff
meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s
Director of ESL
timeline and release of more guidance
Evidence of Completion of the Corrective Action: Workshop and Webinar registration confirmations,
staff meeting agendas, Staff Updates, email communication relative to dissemination of information,
documentation of ESL Team meetings (agendas, minutes), and copy of professional development plan
(Evidence of training participation as it becomes available)
Description of Internal Monitoring Procedures: The Assistant Superintendent in collaboration with the
ESL Coordinator will implement bi-monthly ESL Team meetings. Members will include ESL teachers,
content teachers, and principals or designees. During these meetings we will discuss recent updates
relative to the RETELL initiative, WIDA, and ACCESS. We also develop the district’s professional
development plan as information becomes available from the Department and monitor participation
progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
20
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Rating: PI
Department CPR Finding: The district submitted a five year plan for SEI professional development
which runs through 2011. This plan includes training providers and the SEI category training made
available to teachers per school year. However, it does not include an update for each school concerning
what SEI professional development each content area teacher working with ELLs has completed to date.
See also ELE 5. (See letter sent with the draft report regarding change in requirements for category 3).
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and Structure
above we will continue to monitor the RETELL website to stay abreast of the impending changes relative
to SEI training and the SEI Endorsement. We have already read through the Department’s draft proposal
for implementation and will plan on attending any training pertaining to this initiative. Once we receive
further guidance from the Department, we will prepare an updated list of educators and the SEI
professional development they have completed. This data will guide the development of a professional
development plan that will drive training of all required educators, including administrators. Principals
will be advised of the status of each of their staff members and plans for training. We will also ensure our
staff becomes familiar with the RETELL initiative through district wide Staff Updates and monthly staff
meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s
Director of ESL in collaboration with
timeline and release of more guidance
Jennifer Lyon: ESL Coordinator
Evidence of Completion of the Corrective Action:
1. List of teachers and completed professional development
2. Notification to principals re: staff members and professional development needs
3. Professional development plan
4. Evidence of training as it becomes available
Description of Internal Monitoring Procedures:
The Assistant Superintendent in collaboration with the ESL Coordinator will implement bi-monthly ESL
Team meetings. Members will include ESL teachers, content teachers, and principals or designees. During
these meetings we will share updates relative to the RETELL initiative, WIDA, and ACCESS. Progress
on the development of the district’s professional development plan and its implementation will also be
discussed during these meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
21
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: NI
Department CPR Finding: A review of the documentation indicated that the district has not conducted
periodic evaluations of the effectiveness of its ELE program in developing students’ English language
skills and increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: The ESL Team will develop a Program Evaluation
Protocol which will be implemented annually. Development steps will include:
 Determine the kinds of information we will draw on to drive the Program Evaluation: (Policies,
Research, Context)
 Review Federal and state policies
 Clarify our audience(s) i.e. how will different constituents use the information?
 Develop guiding questions. Ex. What are our goals? How is the program implemented so that students
can reach these goals? How are our students performing relative to these goals? What evidence do we
collect? How do we use the evidence to inform decision-making? Where are our strengths?
 Determine/Develop/Create various components of the Evaluation Process. May include surveys,
review of student achievement data, review of goals, review of program services etc.
 Implement the Evaluation Process
 Produce Program Evaluation Summary
 Discuss results during ESL Team meetings
 Modify program/services as a result of findings from Program Evaluation
 Share findings with appropriate audience(s) such as parents, staff, school committee
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013
Director of ESL in collaboration with
Jennifer Lyon: ESL Coordinator
Evidence of Completion of the Corrective Action:
1. ESL Team agendas and minutes
2. Completed Program Evaluation Protocol
3. Documentation of Implementation of Program Evaluation Protocol
4. Program Evaluation Summary
5. Documentation of changes in program resulting from Program Evaluation
Description of Internal Monitoring Procedures: During monthly ESL Team meetings members will
proceed through the steps listed above and take any other action necessary to follow through on the
development, implementation, and reporting process.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
22
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the ESL Team meeting agenda, minutes and the Program Evaluation Protocol
developed by the district. This progress report is due by February 15, 2013.
Please submit a copy of the written ELE program evaluation summary completed by the ELE Team. This
progress report is due by May 10, 2013.
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: PI
Department CPR Finding: A review of the student records indicated that a home language survey was
not evident in all of the student records reviewed.
Narrative Description of Corrective Action: The ESL Coordinator, in collaboration with the ESL
teachers, will develop a model student record folder for all ESL teachers and administrators to illustrate all
appropriate documentation that must be maintained in students’ records. At our initial ESL Team meeting
in the September, 2012 this folder will be disseminated along with instructions relative to steps that must
be taken to ensure compliance. ESL teachers and the Coordinator will collaborate to ensure compliance.
The ESL teachers will review student records and submit documentation to the ESL Coordinator
indicating appropriate records review and compliance. The ESL Coordinator will then document
compliance in a letter to the Director of ESL.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer Lyon: ESL Coordinator
Corrective Action Activity:
March, 2013
Evidence of Completion of the Corrective Action:
 Copy of model student folder
 ESL Team agenda and minutes
 Confirmation of students’ records review from ESL teachers to ESL Coordinator
 Confirmation letter from the ESL Coordinator to Director of ESL
Description of Internal Monitoring Procedures: The Assistant Superintendent who also serves as the
Director of ESL, in collaboration with the ESL Coordinator will implement monthly ESL Team meetings.
Members will include ESL teachers and principals or designees. The initial meeting for 2013 will include
dissemination of a model student record. The ESL Coordinator will ensure compliance through periodic
onsite record review, documentation from ESL teachers and submission of a confirmation letter to the
Director of ESL
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
23
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the September 2012 ESL Team minutes from the meeting held to review the
model student record folder created to maintain the required documentation in students’ records. Include
the name and role of each attendee and the person responsible for providing this training. This progress
report is due by February 15, 2013.
Please submit the results of an administrative review of the ELL student records to determine that all
required information and documents are in the record. Include the following information:
1. Staff member conducting the review;
2. Number of student records reviewed;
3. Number of student records found to be in compliance with the requirements;
4. Description of the root causes for any noncompliance found;
5. Actions taken by the district to remedy any noncompliance
This progress report is due by May 10, 2013.
* Please note when conducting internal monitoring that the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names and grade
levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their
role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Brewster CPR Corrective Action Plan
24