MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Boxborough
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/13/2011.
Mandatory One-Year Compliance Date: 09/13/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 22
Criterion Title
IEP implementation and availability
SE 25
Parental consent
SE 25A
Sending of copy of notice to Special Education Appeals
SE 54
Professional development
SE 56
Special education programs and services are evaluated
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Student records and staff member interviews indicated that the district does not
consistently have an IEP in place for each eligible student within its jurisdiction at the
beginning of each school year.
Description of Corrective Action:
All special education staff will participate in professional development reviewing IEP
process and procedures with specific emphasis on parent consent and service provision,
addressing specific accommodations, modifications, and supports. (IDEA Regulatory
Trainings September 20th and September 27th, 2011)
Attention will be given to timelines and procedures regarding timelines for Team
meetings, and for securing parental consent, including the requirement that when the IEP
has been accepted in whole or part, the school district will provide mutually agreed upon
services without delay and reminders that services cannot be provided without parental
consent.
Revisit IDEA requirements at monthly department meetings, providing technical
assistance as needed.
A tracking form/checklist will be developed and implemented documenting a variety of
methods sought for obtaining parental consent for IEPs.
Oversight by team chair, assistant principal and clerical staff (All parent responses will be
stamped with date of receipt).
Random record review to assess accurate completion of criterion.
Anticipated Results:
All students within the District's jurisdiction will have an IEP in place at the beginning of
each school year
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Services/Designee
Completion:
11/30/2011
Evidence of Completion of the Corrective Action:
Random review of student records
Review of monthly eSped IEP data register
Description of Internal Monitoring Procedures:
Using a tracking form staff will monitor receipt of IEP signature pages and document a
variety of repeated attempts to obtain parental consent.
Team chairperson to follow up on immediate service delivery following parental consent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: In Process
SE 22 IEP implementation and
Status Date: 10/24/2011
availability
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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A tracking form/checklist will be developed and implemented documenting a variety of
methods sought for obtaining parental consent for IEPs, to ensure that all students will
have an IEP in place at the beginning of each school year.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of staff training, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department on or before by January 13, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 13, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 25, 2012.
* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/13/2012
06/25/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Review of student records and interviews with staff members demonstrated that in some
instances the district provided IEP services prior to receipt of written parental consent.
Records also showed that efforts to secure the consent of the parent are not consistently
documented in the student record as required.
Description of Corrective Action:
All special education staff will participate in professional development reviewing IEP
process and procedures with specific emphasis on parent consent and service provision.
(IDEA Regulatory Trainings September 20th and September 27th, 2011)
Attention will be given to timelines and procedures for securing parental consent,
maintenance of documentation of repeated attempts to obtain parent consent, and
reminders that services cannot be provided without parental consent.
Revisit with liaisons, assistant principal and team chairs at monthly building meetings,
providing technical assistance as needed.
Monthly reports from eSped- Unsigned IEP Register reviewed by special education
administrative assistant and provided to applicable liaisons/team chairpersons with
reminder not to provide services not yet consented to.
Oversight by team chair, assistant principal and clerical staff (All parent responses will be
stamped with date of receipt).
Random record review to assess accurate completion of criterion.
A tracking form/checklist will be developed and implemented documenting a variety of
methods sought for obtaining parental consent for IEPs.
Anticipated Results:
Parental consent will be obtained before services are provided to students. Efforts to
secure consent of parents will be routinely documented.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Services/Designee
Completion:
01/15/2012
Evidence of Completion of the Corrective Action:
Student Records
Monthly eSped unsigned IEP Register Data
Description of Internal Monitoring Procedures:
Using a tracking form staff will monitor receipt of IEP signature pages and document a
variety of repeated attempts to obtain parental consent. This information will be shared
monthly with the Special Education administrative team.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: In Process
Status Date: 10/24/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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Basis for Partial Approval or Disapproval:
Parental consent will be obtained before services are provided to students. Efforts to
secure consent of parents will be routinely documented.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of staff training, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department on or before by January 13, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 13, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 25, 2012.
* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/13/2012
06/25/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25A Sending of copy of notice to Special Education Appeals
Partially Implemented
Department CPR Findings:
Review of student records, documentation and staff member interviews indicated that
rejected IEPs are not always sent to the BSEA as required.
Description of Corrective Action:
All rejected plans (in whole or in part) will be sent to the BSEA with 5 calendar days of
receipt.
If an IEP remains unsigned over 30 days, and/or the parent has not responded despite
repeated attempts, the unsigned IEP will be sent to the BSEA
Anticipated Results:
Rejected IEPs, in whole or in part, will be routinely sent within timelines to the BSEA
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Services/Designee
Completion:
01/15/2012
Evidence of Completion of the Corrective Action:
Using tracking forms and/or monthly reports from eSped ? generate unsigned IEP
Database.
All parent responses will be stamped with a date of receipt and date mailed, within
timelines, to BSEA
Oversight by Team Chairperson and clerical staff.
Monthly review of database to assess accurate completion of criterion.
All special education staff will participate in professional development reviewing IEP
process and procedures with emphasis on unsigned/partially accepted IEPs. (IDEA
Regulatory Training, September 20th and September 27th, 2011)
Description of Internal Monitoring Procedures:
Monthly review of outstanding/rejected plans by administrative assistants to monitor
compliance and compile data.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: In Process
SE 25A Sending of copy of notice to
Status Date: 10/24/2011
Special Education Appeals
Basis for Partial Approval or Disapproval:
Rejected IEPs, in whole or in part, will be routinely sent within timelines to the BSEA, as
required.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of staff training, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department on or before by January 13, 2012.
Submit the description of the internal oversight and tracking system and identify the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 13, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 25, 2012.
* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/13/2012
06/25/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Review of documentation and staff member interviews indicated that professional
development opportunities are not offered to paraprofessional staff members.
Description of Corrective Action:
The Director of Pupil Services/Designee will provide professional development
trainings/workshops to the special education paraprofessionals on special education topics
to include Federal and State regulations, local special education policies and procedures,
analyzing and accommodating diverse learning styles and methods of collaboration.
Anticipated Results:
Professional development opportunities will be made available to paraprofessional staff.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Services/Designee
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
Anticipated results will be 100% participation as evidenced by topic description and
attendee sign-in sheets.
Description of Internal Monitoring Procedures:
Professional development/trainings on special education topics will be offered throughout
the 2011/2012 school year, available to paraprofessional staff members.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: In Process
Status Date: 10/24/2011
Basis for Partial Approval or Disapproval:
Professional development opportunities will be made available to paraprofessional staff.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide of para-professional staff training, which will include but not be
limited to a training agenda, attendance sheet and copies of the materials presented.
Please submit this to the Department on or before by January 13, 2012.
The district will provide a multi-year professional development plan that includes
professional development opportunities for para-professional staff members. Please
submit this to the Department on or before by June 25, 2012.
Progress Report Due Date(s):
01/13/2012
06/25/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 56 Special education programs and services are evaluated
Partially Implemented
Department CPR Findings:
Review of documentation and interviews with staff members demonstrated that the
district does not regularly evaluate the special education programs and services.
Description of Corrective Action:
The District has developed a developed plan to evaluate programs and procedures at the
Blanchard Memorial School as follows:
Fall, 2011-Completion of Special Education Program Plan Statement for the Boxborough
Public School System that demonstrates compliance with Federal and State Special
Education laws.
Fall, 2011- Staff participation in professional development training regarding IEP process
and procedures. (Team Process)
January - June 2012 - Inclusive practices and related services in a full continuum of
services and placements for students with disabilities.
Anticipated Results:
All special education programs and services will be regularly evaluated.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Services/Designee
Completion:
08/29/2012
Evidence of Completion of the Corrective Action:
Results of questionnaires and data summaries.
Results of program planning initiatives with implementation timelines.
Development of annual special education goals and benchmarks to include sound
educational programming, student achievement, and fiscal accountability.
Final Report on Special Education Program Evaluation.
Description of Internal Monitoring Procedures:
At the end of each school year the Director of Pupil Services/Designee will provide
measurable outcomes for Program Plan goals
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: In Process
SE 56 Special education programs and
Status Date: 10/12/2011
services are evaluated
Basis for Partial Approval or Disapproval:
The district has developed a plan to evaluate special education programs and services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide an detailed narrative on the progress made in the evaluation of
special education programming. Please include the names and roles of staff members
involved in the process, the steps taken and the person responsible by name and role.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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Please submit this information by January 13, 2012.
The district will submit a copy of the results of a written special education evaluation
based on the information stated above and indicate any changes made as a result. Please
submit this to the Department on or before by June 25, 2012.
Progress Report Due Date(s):
01/13/2012
06/25/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Boxborough Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Gail Walsh, ELL Coordinator/Guidance Counselor
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 29, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 - Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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Department CPR Finding: Boxborough is a very low incidence district. It reports 9 enrolled English
language learners (ELLs) in grades K-5.
The district reports using a curriculum that is based on the Massachusetts Curriculum Frameworks,
and an ESL Curriculum Designed for Newcomers, which is aligned with the English Language
Proficiency Benchmarks and Outcomes (ELPBO). In addition, district documents show cover pages of
curriculum materials that include: Reading Street @ 2008 for Kindergarteners, with an ELL Teaching
Guide; The Oxford Picture Dictionary for Kids, with a workbook and stories for beginners and early
intermediates; Americans Start with English, used with intermediates and more proficient students
(grades 1-6); Accelerating English Language Learning, with supporting workbooks and activities
(grades K-6); and Houghton Mifflin’s Reading. Instructional Strategies for English Language
Learners, Anthology and leveled readers for ELLs (all grades). The above referenced materials, while
interesting, do not provide a picture and/or evidence of how these materials are used to teach ELLs. As
such they do not constitute a curriculum, rather a set of materials that are used to teach English.
In regard to hours of instruction, documents show that regardless of level and English proficiency, all
ELLs in Level 1, Level 2, and Level 4 are provided with a range of one to five hours a week of English
as a second language (ESL) instruction per week (there appear to be no ELLs placed in Level 3 or
Level 5). The Department recommends a minimum number of hours per English proficiency level of
ESL instruction. Therefore, for ELLs in Level 1 and Level 2, even if they were offered hours of
instruction at the top of the range, (or five hours per week), the district would still fall short of the
minimal number of recommended hours of ESL instruction (2.5 hours per day/12.5 hours per week).
ELLs in Level 4 need to receive minimally 2.5 hours of ESL instruction per week to meet the
Department’s 2009 guidance document: “ Guidance on Using MEPA Results to Plan Sheltered
English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited English
proficient (LEP) Students.”
Although the district’s efforts in getting all its teaching and administrative staff trained in some of the
SEI training categories, most notably Categories I (8 teachers trained) and Category 2 (8 teachers
trained), it is evident that most content teaches instructing ELLs also need to complete Category 3 and
Category 4. Documents show that only one staff member is trained in Category 3 and eight teachers
are trained in Category 4.
The district does not have sufficient content classroom teachers , trained in all four categories of SEI
necessary to shelter content, and does not offer ELLs sufficient hours of ESL instruction; therefore, the
district does not provides ELLs with a sheltered English immersion program consistent with Chapter
71 A.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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Narrative Description of Corrective Action:
1. Boxborough is a low incidence district. The district is in the process if aligning curriculum
with the Common Core and will select a curriculum to be used to teach ELL students once the
alignments are made.
2. As a low incidence district, the decision to increase the ELL teaching position to more than a
part time position is a financial and budgetary issue that needs to be addressed during the
budget development process. The School Board would need to approve the increase in staffing
level for the school.
3. The District has 21 teachers who are trained in Category I and II. Six classroom teachers are
trained in Categories I, II and IV. A Reading Specialist, and the ELL Teacher are also trained
in Categories I, II and IV. The Art, Music, Title 1 Math Instructor, Librarian, Paraprofessional
and the Superintendent/Principal/Curriculum Director are also trained in Categories I and II.
Only the Guidance Counselor is trained to give the MELA-O (Category III). The ELL teacher
will be trained during the 2011-2012 school year in Category III in order to assist with MELAO testing. The School district provided an on –site graduate level course to train teachers in
Category I and II. Opportunities for teachers to be trained in Category IV training will be
provided and encouraged throughout the school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation
Corrective Action Activity
Superintendent/Principal
All are expected to be addressed by the end of
the 2012 academic school year.
Evidence of Completion of the Corrective Action :
1. Implementation of the Common Core ELL curriculum will be immediately utilized once it is
known to the District.
2. Final budget recommendations are voted on at Town Meeting in May 2012.
3. ELL Teacher will get Category IV certified before the end of the 2011-2012 school year.
Description of Internal Monitoring Procedures
1. Yearly review of ELL curriculum materials will done to ensure compliance.
2. Compliance of hours needed to serve the needs of ELL students will be monitored, checked
against regulations and complied with within the extent of staffing levels.
3. Documentation of teacher training for ELL Category training will be kept in personnel files.
Notification of new people trained will be sent to ELL Coordinator for recording.
4. ELL Teacher will go to Category 3 training during the 2011-2012 school year and provide
evidence of passing the exam to the ELL Coordinator and/or Principal/Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 - Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district reported in its proposed CAP that it was then
in the process if aligning curriculum with the Common Core and would select a curriculum to be used
to teach ELL students once the alignments are made. The district does not address ELD or ESL
standards or curriculum in its proposed CAP.
The district reported that the decision to increase the ELL teaching position to more than a part time
position is a financial and budgetary issue that needs to be addressed during the budget development
process. This is not a sufficient response, as it does not address the concern identified in the CPR
report, and as it appears that the district continues to fail to offer sufficient hours of ESL to its ELLs.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
13
The district reported in its CAP that it then had 21 teachers who are trained in Category I and II; six
classroom teachers are trained in Categories I, II and IV; and that the Reading Specialist, and the ELL
Teacher were also trained in Categories I, II and IV. The Art, Music, Title 1 Math Instructor, Librarian,
Paraprofessional and the Superintendent/Principal/Curriculum Director are also trained in Categories I
and II. The district reported that one person was trained in MELA-O; that test will no longer be used.
The School district provided an on –site graduate level course to train teachers in Category I and II.
Opportunities for teachers to be trained in Category IV training will be provided and encouraged
throughout the school year. The district did not report whether any teachers had successfully
completed Categories 1, 2 and 4. As evidence of corrective action, the district states that the ELL
teacher will become certified in Category 4, and that documentation of teacher training for ELL
Category training will be kept in personnel files, and notification of new people trained will be sent to
ELL Coordinator for recording. The district does not, other than the ELL teacher, intend to provide
ESE with evidence of completion of SEI training by additional staff. Please see
http://www.doe.mass.edu/RETELL/, and the Order of Corrective Action below.
Department Order of Corrective Action:
Provide the Department the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Provide the Department with evidence that ELLs receive subject matter content that is based on the
current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics, science and
social studies.
Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned with all
Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social
studies) and the WIDA English language development standards.
Provide the Department with evidence that all ELL students receive sufficient ESL instruction,
consistent with the students’ levels of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide ALL of the above by February 8, 2013.
Ensure that the internal monitoring includes the status of the implementation of the plan and the
requirements referenced above in the Order of Corrective Action.
Required Elements of Progress Report(s): Provide a report of the internal monitoring of the
following, on the dates indicated:
1. Implementation of the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise them on February 8, 2013
and April 22, 2013.
2. Yearly review of subject matter content delivered to ELLs, to ensure that all content is based
on the current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics,
science and social studies on April 22, 2013.
3. Yearly review of the ESL/ELD Curriculum on April 22, 2013.
4. Review of compliance with guidance concerning the amount of ESL provided to each ELL and
the qualifications of the staff providing the ESL on February 8, 2013 and April 22, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 8, 2013 and April 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6 - Program Exit and
Rating: Partially Implemented
Readiness
Department CPR Finding:
The district’s submission included examples of the tools used to track ELL progress towards English
proficiency; however the district did not clearly describe their redesignation process and exit criteria.
Narrative Description of Corrective Action:
The District has implemented a Program Exit policy and a form to track exit criteria for the following 2
years.
The exit policy looks at: MCAS results; teacher comments and observations; assessments; MELA-O
and MEPA results; comfort and confidence level; observations with peers and ability to produce at
grade level work with no support.
When a student is no longer in need of ELL services, the student will be tracked for the next two years
(at three month intervals) to ensure their progress is not slipping. At any time during those two years, if
a student needs the support services provided by ELL, he or she may have access to those services.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Coordinator and ELL Teacher
Completed September 2011
Evidence of Completion of the Corrective Action:
Forms and policy is submitted along with this report.
Description of Internal Monitoring Procedures:
1. Letter to parents will be sent indicating ELL services are no longer needed.
2. Classroom teachers will be given exit materials to monitor student at 3 month intervals.
3. Review of standardized assessments (MCAS, GMADE, DIBELS) will be done yearly.
4. ELL teacher will gather information three times a year from classroom teachers to monitor
progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 - Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
Disapproved
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Basis for Partial Approval or Disapproval:
The district submitted a program exit checklist and parent notification letter that includes the following:
- Performance in regular classroom
- Regular classroom teacher recommendation
- E.L.L. teacher recommendation
- E.L.L. Assessment scores:
 MELA-O Listening
 MELA-O Speaking
 MEPA performance level
- MCAS Reading/ELA score
The district’s checklist does not account for sufficient data in order to determine whether a student
should exit; specifically, progress in other content areas are not clearly considered. ESE Guidance
indicates that, in addition to MEPA results, educators should evaluate and consider a range of other
evidence of the student’s performance collected by the district in making decisions about instructional
programming and reclassification of a student as non-LEP, including a review of:
• the student's scores on locally-administered reading and other academic assessments, such
as DIBELS, GRADE, DRA, Terra Nova, or Stanford 9
• the student's scores on locally-administered diagnostic language assessments
• the student’s academic grades
• the written observations and recommendations documented by the student's classroom
teachers
• the new MEPA performance level descriptors found in Appendices A and B, which
describe the general characteristics of students performing at each MEPA performance
level in the four areas of reading, writing, speaking, and listening.
• student performance on other MCAS content area tests.
Italicized measures are not included.
See “Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and
Make Reclassification Decisions for Limited English Proficient (LEP) Students (September
2009)”, at http://www.doe.mass.edu/mcas/mepa/2009/guidance.pdf.
The parent notification letter should reflect similar criteria.
The district includes a FLEP monitoring checklist. It is not clear from the checklist that the district
is aware that students who have been classified as FLEP may re-enter the ELL program, if
necessary. The district should ensure that this option is brought to the attention of staff.
Department Order of Corrective Action: Create a new exit checklist that includes sufficient
review of student performance across all academic areas, consistent with the above-referenced
guidance. Note that the MEPA will be replaced in the 2012-13 school year by the WIDA.
Create a new parent notification letter for parents of students who will be exited from the ELE
program.
Required Elements of Progress Report(s): Provide the new exit checklist and parent notification
letter by January 2, 2013.
Progress Report Due Date(s): January 2, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 - Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: It is not evident how ELLs are grouped for ESL instruction (e.g., English
proficiency level and/or grade level). ELLs are currently being taught in four ELE classes ranging
from Kindergarten to 5th grade.
Narrative Description of Corrective Action:
ELL grouping is currently done by grade and skill level. The ELL teacher currently does either pull out
or in class services based on student need. In class time is also with: Kindergarten classes are serviced
4 days a week. All students have SEI instruction in their mainstream classes.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Teacher
June 2012
Evidence of Completion of the Corrective Action:
Student groupings will be written in the ELL policy and procedures manual as guidelines on how to
group students (some for language level and some for grades, if at appropriate levels).
Description of Internal Monitoring Procedures:
Monitoring of this will be done when ELL schedules are given to the ELL Coordinator and
Principal/Superintendent/Curriculum Director in the fall for review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 9 - Instructional
Approved
Partially Approved
Disapproved
Grouping
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the Department with the following:
 List of ELL students and English proficiency levels.
 List of ESL instructional groups, including initials of students, English proficiency levels and
grade levels.
 The ELL policy and procedures manual, with pages related to instructional grouping noted.
Provide the above by February 8, 2013.
Provide the report of internal monitoring of ELL schedules in order to ensure appropriate instructional
grouping by April 22, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 8, 2013 and April 22, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
17
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 - Equal Access to
Academic Programs and Services
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews demonstrated that the district does
not have sufficient content classroom teachers, trained in all four categories of SEI necessary to shelter
content, and does not offer ELLs sufficient hours of ESL instruction; therefore, limited English
proficient students do not have the same opportunity to access the content of the curriculum.
Narrative Description of Corrective Action:
See ELE 5
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 - Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 - Professional
Development Requirements
Rating: Partially Implemented
Department CPR Finding: Please see ELE 5 concerning professional development training in the
four categories of SEI.
Narrative Description of Corrective Action:
See ELE 5
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: Criterion & Topic: ELE
15 - Professional Development
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 - Program Evaluation
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews demonstrated that the district does not
conduct periodic evaluations of the effectiveness of its ELE program.
Narrative Description of Corrective Action:
Program evaluation will be done yearly by sending letters to parents in the form of a survey.
Responses from the survey will be used to help shape the program for the next school year.
Concerns brought up by the responses will be addressed by the ELL teacher or the appropriate
school staff.
Expected Date of Completion for Each
Title/Role of Person(s) Responsible for
Corrective Action Activity:
Implementation:
ELL Coordinator and ELL Teacher
Spring 2012
Evidence of Completion of the Corrective Action:
Completed surveys will be tallied by the end of May 2012 and kept on file.
Results from the surveys will be discussed with ELL teacher, Coordinator and
Principal/Superintendent.
Description of Internal Monitoring Procedures:
Survey will be developed by 2/12.
Survey will be sent out at the beginning of May 2012
Results from the survey will be tabulated and shared at the end of May 2012
Program changes or tweaks will be made accordingly.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
19
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 - Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: A yearly evaluation of the ELE program will be
conducted.
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will submit a copy of the results of a written
ELE evaluation based on the information above and indicate any changes made as a result.
Progress Report Due Date(s): January 2, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boxborough CPR Corrective Action Plan
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