MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Boston Renaissance Charter Public
(District)
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 12/21/2010.
Mandatory One-Year Compliance Date: 12/21/2011
Summary of Required Corrective Action Plans in this Report
Criterion
SE 9
SE 10
Criterion Title
Timeline for determination of eligibility and provision of
documentation to parent
End of school year evaluations
SE 12
Frequency of re-evaluation
SE 13
Progress Reports and content
SE 14
Review and revision of IEPs
SE 18A
IEP development and content
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 24
SE 25
Criterion Title
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
SE 26
Parent participation in meetings
SE 29
Communications are in English and primary language of
home
Special education facilities and classrooms
SE 55
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Student record review demonstrated that Boston Renaissance Charter does not
consistently determine eligibility or provide the parent with a proposed IEP within fortyfive school working days of the receipt of the parent’s written consent to evaluate the
student.
Description of Corrective Action:
All meetings will be scheduled within the 45 day timeline associated with the receipt for
consent to evaluate. The meeting notes from the meeting will contain the goals focus,
placement, service delivery, etc and serve as a proposed IEP. The Evaluation Team
Faciliator keeps a master spreadsheet that tracks all evaluation timelines.
Anticipated Results:
All meetings will be scheduled within the 45 day timeline associated with the receipt for
consent to evaluate and parents will receive a proposed IEP at the meeting. Any meetings
that do not occur due to a parent no show or reschedule will be appropriately documented
in the student file.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Unified Student Services, Evaluation Team Facilitator. Completion:
06/24/2011
Evidence of Completion of the Corrective Action:
Master evaluation spreadsheet. Student file reviews.
Description of Internal Monitoring Procedures:
The Evaluation Team Facilitator will regularly monitor the evaluation master spreadsheet
to ensure meetings are scheduled within the 45 day timeline.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 03/11/2011
to parent
Basis for Partial Approval or Disapproval:
The charter school doesn't propose conducting a root cause analysis of why its not
meeting the 45 day time-line.
In addition to providing training to staff, the charter school should examine the causes of
its difficulties in meeting the timeline.
Department Order of Corrective Action:
The district must conduct training for the student service coordinators and IEP Team
Chairpersons on the compliance procedures that require districts to hold IEP Team
meetings within the 45 school working day timeline. In addition, the charter school should
conduct a root cause analysis of its difficulties in meeting the timelines for holding the IEP
Team meeting.
Required Elements of Progress Report(s):
Please submit to the Department the results of its root cause analysis and evidence (for
example, the agenda and sign-in sheets) that the student service coordinators and IEP
Team Chairpersons are trained on the compliance procedures that require districts to hold
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IEP Team meetings within the 45 school working day timeline. This progress report is due
May 15, 2011.
2. Please provide a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Please ensure that the records are
drawn from a sample of IEP Team meetings which took place after the training. Include
the number of records reviewed and the rate of compliance. If any additional
noncompliance is identified please identify the cause of the continued noncompliance and
the steps taken to address any identified non-compliance. *Please note when conducting
internal monitoring the district must maintain the following documentation and make it
available to the Department upon request: a) List of student names and grade levels for
the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, with their role(s) and signature(s). This progress report is due September 15,
2011
Progress Report Due Date(s):
05/15/2011
10/15/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Boston Renaissance Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 10 End of school year evaluations
Partially Implemented
Department CPR Findings:
Student record review and staff interviews indicated that the charter school does not
ensure that a Team meeting is scheduled so as to allow for the provision of a proposed
IEP or written notice of a finding of no eligibility no later than 14 days after the end of the
school year when consent is received between 30 and 45 days before the end of the
school year.
Description of Corrective Action:
An analysis of the annual meeting schedule as well as three-year reevaluation was
conducted this school year. The meeting schedule was adjusted and consents for
reevaluations were sent out in time to hold all meetings prior to June 1, 2011. At the end
of last school year, the Child Study Team schedule was revised. Consents for testing for
any new referrals will be sent out by March, 2011 to allow for sufficient time to assess,
and hold meetings between 30 and 45 days before the end of the school year.
Anticipated Results:
All meetings; initial evaluations, three-year evaluations, and annual reviews will be
scheduled between 30 and 45 days before the end of the school year.
Title/Role(s) of responsible Persons:
Expected Date of
USS Director, Evaluation Team Facilitator, NCLB/SPED
Completion:
Administrative Coordinator.
06/24/2011
Evidence of Completion of the Corrective Action:
IEP meeting calendar.
Description of Internal Monitoring Procedures:
Student file reviews, analysis of monthly meeting calendar.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 10 End of school year evaluations
Corrective Action Plan Status: Partially
Approved
Status Date: 03/11/2011
Basis for Partial Approval or Disapproval:
Despite adjusting its meeting schedules, the school can not always prevent the situation
where a parent would request an evaluation near the end of the school year necessitating
that the charter school arrange to have the initial eligibility determination meetings after
the last day of school.
Department Order of Corrective Action:
The district must clarify with staff that if consent is received between 30 and 45 school
working days before the end of the school year, school personnel must ensure that the
IEP Team meeting is scheduled in sufficient time to ensure that a proposed IEP or
determination that the student is ineligible no later than 14 days after the end of the
school year.
The district must conduct training for student service coordinators and IEP Team
Chairpersons, classroom teachers and related service providers on the compliance
procedures that require districts to provide for a proposed IEP or written notice of a
finding of no eligibility no later than 14 days after the end of the school year when
consent is received between 30 and 45 days before the end of the school year.
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Required Elements of Progress Report(s):
1. Please submit evidence (agenda and sign-in sheets) that the student service
coordinators, IEP Team Chairpersons, classroom teachers and related service providers
are trained on the compliance procedures that require districts to provide for a proposed
IEP or written notice of a finding of no eligibility no later than 14 days after the end of the
school year when consent is received between 30 and 45 days before the end of the
school year. This progress report is due May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Ensure that the review of records
examines IEP Team meetings which occurred after district completed the training of its
staff. Please include the number of records reviewed and the rate of compliance. If any
noncompliance is identified, please indicate the cause of the noncompliance and the
actions taken to address any identified non-compliance. *Please note when conducting
internal monitoring the district must maintain the following documentation and make it
available to the Department upon request: a) List of student names and grade levels for
the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, with their role(s) and signature(s). This progress report is due by September 15,
2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the charter school does not
consistently conduct a full re-evaluation consistent with federal law. Specifically, when
the charter school offers to conduct re-evaluations it sometimes failed to include all areas
of previously identified disability.
Description of Corrective Action:
The Evaluation Team Facilitator keeps a master spreadsheet that tracks all evaluation
timelines including students who have multiple re-evaluation dates. Efforts are always
made to realign dates that may not follow the same three year time line.
Anticipated Results:
All evaluations will be conducted according to federal and state timelines.
Title/Role(s) of responsible Persons:
Expected Date of
USS Director, Evaluation Team Facilitator, NCLB/SPED
Completion:
Administrative Coordinator.
06/24/2011
Evidence of Completion of the Corrective Action:
Evaluations conducted according to state and federal timelines.
Description of Internal Monitoring Procedures:
The Evaluation Team Facilitator will monitor the master spreadsheet on a monthly basis.
Student file reviews will be conducted.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Partially
Approved
Status Date: 03/11/2011
Basis for Partial Approval or Disapproval:
The district's plan lacks specificity regarding the student record monitoring.
Department Order of Corrective Action:
The charter school indicates that a spreadsheet is used to track all the evaluation timeline
and monthly monitoring of the spreadsheet. There's no indication of how often the charter
school will conduct its student record review. The charter school should considering
reviewing the records of students who will require a re-evaluation prior to sending the
request for parental consent. to re-evaluate.
The district must conduct training for student service coordinators, IEP Team
Chairpersons, classroom teachers and related service providers on the compliance
procedures that require districts to propose to conduct a Re-evaluation every three years.
The district should clarify the procedures staff must follow to ensure the district proposes
an appropriate re-evaluation.
Required Elements of Progress Report(s):
1. Please provide evidence (agenda and sign-in sheets) that the student service
coordinators, IEP Team Chairpersons, classroom teachers and related service providers
are trained on the compliance procedures that require districts to propose to conduct a reevaluation every three years. Please verify the charter school includes record verification
procedures before mailing the request for consent to parents. This progress report is due
by May 15, 2011.
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2. Please provide a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Please ensure that the records
examined are sampled from events which occurred after completing staff training. Please
include the number of records reviewed and the rate of compliance. If continued
noncompliance is identified, indicate the root cause of the noncompliance and the steps
taken to address the identified non-compliance. *Please note when conducting internal
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
records; b) Date of the review; c) Name of person(s) who conducted the review, with
their role(s) and signature(s). This progress report is due by September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Student records indicated that some progress reports were missing from student files and
that progress reports are not consistently provided with the same frequency as general
education report cards.
Description of Corrective Action:
The USS Director sends trimester reminders about progress report due dates along with
professional development sessions for staff on completing progress reports as needed.
Progress reports are aligned with the report card schedule. Special Education teachers
and Related Service Providers are responsible for completing and printing all progress
reports, mailing home one copy with the student report card and submitting one copy to
the NCLB/SPED Administrative Coordinator. The Coordinator verifies that all progress
reports have been submitted in all areas. If anything is missing teachers/related service
providers are contacted to provide missing progress notes. A copy of the progress notes
are then filed in the students' file.
Anticipated Results:
All students will have progress notes completed for all goals, in each area as frequently as
school report cards are completed.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Unified Student Services, NCLB/SPED Administrative
Completion:
Coordinator.
06/24/2011
Evidence of Completion of the Corrective Action:
Copies of progress reports in student files. Copies of sign in sheets from professional
development sessions on progress notes completion.
Description of Internal Monitoring Procedures:
USS Director and NCLB/SPED Administrative Coordinator monitor process on a trimester
basis. ESPED Administrative report is utilized to verify accuracy.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 03/11/2011
Basis for Partial Approval or Disapproval:
The district's plan does not include training key staff on the requirements for providing
parents with reports on the student's progress toward reaching the goals set in the IEP at
least as often as parents are informed of the progress of non-disabled students.
Department Order of Corrective Action:
In addition to the corrective actions proposed by the charter school, the charter school
should inform the staff responsible for implementing the goals of a student's IEP that they
must provide progress reports of the student's progress in meeting those goals with the
same frequency that regular education students receive progress information (i.e.
consistent with the report card cycle).
The district must conduct training for student service coordinators, IEP Team
Chairpersons, classroom teachers and related service providers on the compliance
procedures that require districts to provide parents with reports on the student's progress
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toward reaching the goals set in the IEP at least as often as parents are informed of the
progress of non-disabled students.
Required Elements of Progress Report(s):
1. Please submit evidence (agenda and sign-in sheets for example) that the student
service coordinators, IEP Team chairpersons, classroom teachers and related service
providers are aware of the requirement to provide parents with progress reports toward
reaching the goals set in the IEP at least as often as parents are informed of the progress
of non-disabled students. This progress report is due by May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Ensure that the record review
measures compliance subsequent to the training. Include the number of records
reviewed, the rate of compliance and the steps taken to address any identified noncompliance. *Please note when conducting internal monitoring the district must maintain
the following documentation and make it available to the Department upon request: a)
List of student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, with their role(s) and signature(s). This
progress report is due September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records indicated that the charter school does not consistently hold Team
meetings on or before the anniversary date of the IEP to review, revise, or develop a new
IEP or refer the student for a re-evaluation, as appropriate.
Description of Corrective Action:
The Evaluation Team Facilitator and NCLB/SPED Administrative Coordinator meet on a
monthly basis to develop the IEP meeting schedule. The master meeting list, and ESPED
Administrative report for annual reviews are used to develop the monthly meeting
calendar. The ESPED Administrative meeting history report will now be printed and placed
in all student files.
Anticipated Results:
All annual reviews will be scheduled on or before the annual anniversary date.
Title/Role(s) of responsible Persons:
Expected Date of
USS Director, Evaluation Team Facilitator, NCLB/SPED
Completion:
Administrative Coordinator.
06/24/2011
Evidence of Completion of the Corrective Action:
Student files demonstrating annual review meeting dates, ESPED Administrative meeting
history report, TEAM meeting notes, and reasons for reschedule if applicable.
Description of Internal Monitoring Procedures:
Evaluation Team Facilitator, and USS Director monthly review of master meeting list.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 03/11/2011
Basis for Partial Approval or Disapproval:
The school district proposed to have the Evaluation Team Facilitator and NCLB/SPED
Administrative Coordinator meet on a monthly basis to develop the IEP meeting schedule.
The master meeting list, and ESPED Administrative report for annual reviews will be used
to develop the monthly meeting calendar. The ESPED Administrative meeting history
report will now be printed and placed in all student files.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1. Please provide evidence (sample of the ESPED administrative report, for example) that
verifies the Evaluation Team Facilitator and NCLB/SPED Administrative Coordinator are
tracking the IEP meeting schedules. This progress report is due May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Ensure that the records examined are
of annual reviews which took place after the training. Include the number of records
reviewed and the rate of compliance. If continued noncompliance is determined, please
identify the root cause of that noncompliance and the steps taken to address the
continued noncompliance. *Please note when conducting internal monitoring the district
must maintain the following documentation and make it available to the Department upon
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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request: a) List of student names and grade levels for the records reviewed; b) Date of
the review; c) Name of person(s) who conducted the review, with their role(s) and
signature(s). This progress report is due September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Student record review indicated that the charter school Team did not consistently address
all elements of the most current IEP format provided by the Department of Elementary
and Secondary Education. Specifically, the Service Delivery Grids do not reference
Behavior Intervention Plans that were included on the Present Levels of Educational
Performance page of the IEP.
Description of Corrective Action:
Behavior Intervention Plans have been included under Additional Information on all IEPs
this school year. Social, emotional, and behavior concerns have been addressed through
classroom goals, consultation with a school based counselor or through school based
counseling.
Anticipated Results:
Social, emotional, and behavior concerns are addressed in the IEP service delivery and
annual goals. When developed the Behavior Intervention Plan is included in the IEP
Title/Role(s) of responsible Persons:
Expected Date of
Director of Unified Student Services, Evaluation Team Facilitator. Completion:
06/24/2011
Evidence of Completion of the Corrective Action:
IEPs - service delivery grids and Additional Information sections.
Description of Internal Monitoring Procedures:
Evaluation Team Facilitator and USS Director review of IEPs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 03/11/2011
Basis for Partial Approval or Disapproval:
The district states that it will include Behavior Intervention Plans under Additional
Information on all IEPs this school year. Social, emotional, and behavior concerns will be
addressed through classroom goals, consultation with a school based counselor or
through school based counseling.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1. Please submit evidence (for example, the training agenda and sign-in sheets) that the
student service coordinators, IEP Team Chairpersons, classroom teachers and related
service providers were trained to address all elements of the most current IEP format
provided by the Department of Elementary and Secondary Education. This progress report
is due by May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Ensure that the records examined are
of IEP Team meetings which occurred after the training. Include the number of records
reviewed, the rate of compliance. If continued noncompliance is identified, please indicate
the root cause of the noncompliance and the steps taken to address any identified non-
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compliance. *Please note when conducting internal monitoring the district must maintain
the following documentation and make it available to the Department upon request: a)
List of student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, with their role(s) and signature(s). This
progress report is due by September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records indicated that the charter school did not consistently provide notice to the
parent regarding its proposal or refusal to initiate or change the identification, evaluation,
or educational placement of the child or the provision of FAPE.
Description of Corrective Action:
The Evaluation Team Facilitator sends N2s for any relative findings of No Eligibility.
Anticipated Results:
All findings of No Eligibility will be mailed to parents within three school days of the IEP
meeting. A copy of the N2 is placed in the student file.
Title/Role(s) of responsible Persons:
Expected Date of
USS Director, Evaluation Team Facilitator, NCLB/SPED
Completion:
Administrative Coordinator
06/24/2011
Evidence of Completion of the Corrective Action:
Copy of N2 in student files.
Description of Internal Monitoring Procedures:
The USS Director, Evaluation Team Facilitator, and NCLB/SPED Administrative Coordinator
meet monthly to monitor special education compliance. Meeting outcomes will be tracked
at the monthly meeting. Student file reviews will also be conducted.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 24 Notice to parent regarding
Approved
proposal or refusal to initiate or change
Status Date: 03/11/2011
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district needs to be more comprehensive with its corrective action activities under this
criterion.
The Department's concern is not limited to determinations of no eligibility for services.
Department Order of Corrective Action:
The district's record review should also ensure the appropriate notices accompany
proposed evaluations, IEPs and placements. In addition, please indicate the frequency of
the district's student record review.
Required Elements of Progress Report(s):
1. Please submit evidence (agenda and sign-in sheets) that the student service
coordinators, IEP Team chairpersons were trained on the compliance procedures that
require districts to provide notice to all parents when the district either proposes or
refuses to initiate or change the identification, evaluation, or placement of a child or the
provision of FAPE. In addition, please clarify the frequency of the charter school's internal
student record review. This progress report is due by May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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compliance with the requirements of this criterion. Ensure that the record review
examines records which took place subsequent to the training. Include the number of
records reviewed and the rate of compliance. If continued noncompliance is identified,
please identify the root cause of the continued noncompliance and the steps taken to
address any identified non-compliance. *Please note when conducting internal monitoring
the district must maintain the following documentation and make it available to the
Department upon request: a) List of student names and grade levels for the records
reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with
their role(s) and signature(s). This progress report is due September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that when the participation or consent of
the parent is required and the parent fails or refuses to participate, the charter school
failed to consistently document multiple attempts to secure the consent of the parent by
using a variety of methods.
Description of Corrective Action:
During one monthly meeting this fall with the USS Director, Evaluation Team Facilitator,
and NCLB/SPED Administrative Coordinator a Parental Contact log was developed to be
placed in all student files as a central location. The log was introduced to the SPED
Department at the October monthly department meeting. The expectation is that all
parent communication will be documented in the log.
Anticipated Results:
All parental contact will be documented in the Parental Contact log in the student IEP file.
Title/Role(s) of responsible Persons:
Expected Date of
USS Director, Evaluation Team Facilitator, NCLB/SPED
Completion:
Administrative Coordinator
06/24/2011
Evidence of Completion of the Corrective Action:
Student files - Parental Contact log.
Description of Internal Monitoring Procedures:
The USS Director, Evaluation Team Facilitator, and NCLB/SPED Administrative Coordinator
will ensure all student files have updated Parental Contact log through student file
reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Partially
Approved
Status Date: 03/11/2011
Basis for Partial Approval or Disapproval:
The district developed a procedure to ensure that when the participation or consent of the
parent is required and the parent fails or refuses to participate, the charter school will
document its efforts to secure the consent of the parent by using a variety of methods.
However, the district did not propose training the appropriate staff on the newly
established procedure.
Department Order of Corrective Action:
The district must conduct training for the IEP Chairpersons on the district's procedure to
ensure that when the participation or consent of the parent is required and the parent
fails or refuses to participate, the charter school will document its multiple attempts to
secure the consent of the parent.
Required Elements of Progress Report(s):
1. Please submit evidence (agenda and sign-in sheets) that the appropriate school
personnel receive training on the district's procedures for documenting multiple attempts
to secure parental consent. This progress report is due May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Please ensure that the charter school
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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examines record activity that occurred after the school personnel training. Please include
the number of records reviewed and the rate of compliance. If continued noncompliance
was identified, please indicate the root cause of the noncompliance and any steps taken
to address the identified non-compliance. *Please note when conducting internal
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review,
with their role(s) and signature(s). This progress report is due by September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 26 Parent participation in meetings
Partially Implemented
Department CPR Findings:
Student record reviews indicated that in cases where the charter school, after reasonable
efforts, is unable to obtain the parents' participation in Team meeting discussions and
decisions, the charter school does not always conduct the Team meeting after
documenting its attempts to facilitate the parent's participation.
Description of Corrective Action:
Parents are given three opportunities to participate in a TEAM meeting. Multiple measures
are used to engage parents; mailed meeting invitations, phone calls from the Evaluation
Team Facilitator and meeting reminders. Parents are offered the opportunity to phone
conference in for meetings if needed. On the third attempt the meeting is held with or
without the parent. All efforts to include parent participation is documented and included
in the student file.
Anticipated Results:
The school will continue to engage parents in the special education process and will hold
meetings on the third attempt.
Title/Role(s) of responsible Persons:
Expected Date of
USS Director, Evaluation Team Facilitator, NCLB/SPED
Completion:
Administrative Coordinator
06/24/2011
Evidence of Completion of the Corrective Action:
ESPED Administrative meeting history report will be included in all student files.
Description of Internal Monitoring Procedures:
The Evaluation Team Facilitator and NCLB/SPED Administrative Coordinator will monitor
meeting reschedules during their regular monthly meeting to develop the meeting
calendar.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Partially
Approved
Status Date: 03/11/2011
Basis for Partial Approval or Disapproval:
The district proposes to give parents or guardians three opportunities to participate at the
actual IEP Team meeting. Multiple measures will be used to engage parents; mailed
meeting invitations, telephone calls from the Evaluation Team Facilitator and meeting
reminders. Parents will be offered the opportunity to phone conference for meetings. On
the third attempt the meeting will be held. All efforts to include parent participation will be
documented and included in the student file. The district dos not however, propose
training for appropriate staff on the requirements of this criterion and on the district's
proposal to address the previous non-compliance in this area.
Department Order of Corrective Action:
The district must conduct training for school personnel responsible for securing parent
participation at the IEP Team meeting and documenting the district's multiple efforts in
the communication log developed by the charter school.
Required Elements of Progress Report(s):
1. Please submit evidence (for example, the agenda and sign-in sheets) that the school
personnel responsible for scheduling the IEP Team meetings receive training concering
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the charter school's procedures for securing parents participation in the IEP Team meeting
and documenting the multiple attempts using a variety of methods to secure participation.
The progress report is due by May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Please ensure that the records
examine activities which took place subsequent to charter school's training activities.
Please include the number of records reviewed and the rate of compliance. If any
continued noncompliance is identified, please indicate the root cause of the continued
noncompliance and steps taken to address the identified concerns. *Please note when
conducting internal monitoring the district must maintain the following documentation and
make it available to the Department upon request: a) List of student names and grade
levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s). This progress report is due
September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Student records and staff interviews indicated that the charter school does not
consistently provide oral or written communication to parents in both English and the
primary language of the home.
Description of Corrective Action:
Spanish translation is already being provided orally and written.
BRCPS has entered into an agreement with Catholic Charities for oral interpretation and
written translation for Haitian Creole, Cape Verdean Creole, and Vietnamese. Chinese
language interpretation and translation will be provided by the school's Chinese teachers
and Catholic Charities only as needed. The school will coordinate efforts to fund
translation with external grants and/or internal resources. The funding will provide
financial resources to successfully integrate a translation system across the school.
Consolidated funding resources and administration efforts will be made in ensuring
translation needs are being met for all BRCPS families.
Anticipated Results:
IEP meetings will have an oral translator if required. All IEP related information (IEPs,
progress reports, assessments) will be translated in the primary language.
Title/Role(s) of responsible Persons:
Expected Date of
USS Director, Evaluation Team Facilitator, Chief Financial Officer, Completion:
Director of Development.
02/09/2012
Evidence of Completion of the Corrective Action:
All IEP related information (IEPs, progress reports, assessments) will be translated in the
primary language.
Description of Internal Monitoring Procedures:
Student record reviews will be conducted to ensure written translation is occurring in
primary languages. IEP meeting sign in sheet will include the signature of the oral
translator when provided.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home
Status Date: 03/14/2011
Basis for Partial Approval or Disapproval:
The district contracted Catholic Charities for oral interpretation and written translation for
Haitian Creole, Cape Verdean Creole and Vietnamese. The district proposes to use
teachers to supplement Catholic Charities for interpretation and translation services in
Chinese.
Department Order of Corrective Action:
The charter school must ensure that in addition to the major non-English languages of the
district, the school must also ensure that any low incidence languages of parents of
children with disabilities have access to translations at IEP Team meetings and that all
notices and documents are translated as well. Please verify to the Department the process
by which the district will meet the needs of any identified low incidence populations (for
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example, contracting with other parties, identifying trained school personnel, etc.).
Required Elements of Progress Report(s):
1. Please identify the district's procedures for addressing low incidence language needs.
This progress report is due May 15, 2011.
2. Please submit a summary report of the internal monitoring of student records for
compliance with the requirements of this criterion. Please ensure that the records
examined are sampled from activities that occurred post implementation of the charter
school's contract for services. Please include the number of records reviewed and the rate
of compliance. Please indicate the root cause of any continued noncompliance and steps
taken to address any identified non-compliance. *Please note when conducting internal
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review,
with their role(s) and signature(s). This progress report is due September 15, 2011.
Progress Report Due Date(s):
05/15/2011
10/15/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
A facilities observation demonstrated the use of signs and other means to identify special
education instructional spaces. Specifically, signs indicated the location of related services
for Speech/Language and Occupational Therapy.
Description of Corrective Action:
The school moved to a different facility during the summer of 2010. Signage was not
placed in the school to identify special education or related service rooms.
Anticipated Results:
No signage will be visible in the school that identifies special education or related services
spaces.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Unified Student Services, Director of Safety &
Completion:
Security & Grounds.
09/13/2010
Evidence of Completion of the Corrective Action:
No signage will be visible in the school that identifies special education or related services
spaces.
Description of Internal Monitoring Procedures:
The Director of Safety & Security & Grounds will ensure that no new signage is placed in
the school that identifies special education or related service spaces.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 03/14/2011
classrooms
Basis for Partial Approval or Disapproval:
The District has moved to a new location and did not place signs that could possibly lead
to the stigmatization of disabled students. Liaison Nathan Lemmon visited the new school
site during the Department's technical assistance for the development of the Corrective
Action Plan and took a tour of the facility with a school official. The liaison verified the
implementation of the charter school's corrective action.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1. Please report the steps completed to achieve corrective action by the charter school.
Progress Report Due Date(s):
05/15/2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Boston Renaissance Charter Public School
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Alexandra Buckmire
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: 12/21/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicated that not all school or program
recruitment and promotional materials being disseminated to residents in the area served by the school
are translated into the major languages spoken by residents with limited English skills as required.
Narrative Description of Corrective Action: Spanish translation is currently being provided orally
and written. BRCPS has entered into an agreement with Catholic Charities for oral interpretation and
written translation for Haitian Creole, Cape Verdean Creole, and Vietnamese. Chinese language
interpretation and translation will be provided by the school's Chinese teachers and Catholic Charities
only as needed. The school will coordinate efforts to fund translation with external grants and/or
internal resources. The funding will provide financial resources to successfully integrate a translation
system across the school. Consolidated funding resources and administration efforts will be made in
ensuring translation needs are being met for all BRCPS constituents.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: USS Director, Human Resource
Corrective Action Activity: February 9, 2012
Director, Registrar, Chief Financial Officer,
Director of Development.
Evidence of Completion of the Corrective Action: All school or program recruitment and
promotional materials will be translated in the major languages spoken by residents.
Description of Internal Monitoring Procedures: The Human Resource Director, USS Director and
Registrar will annually update program recruitment and promotional materials to ensure translation are
conducted in the primary languages.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The charter school indicates that the expected date of
corrective action is February 9, 2012. The charter school must ensure translations into the major
languages spoken in the school occur immediately and identified noncompliance must be remedied
within one year of the finding of noncompliance.
Department Order of Corrective Action: The charter school must structure its corrective action
activities to ensure remedy is achieved within one year of the identified non-compliance. The charter
school should identify the essential recruitment documents that require immediate translation such as
applications and school brochures.
Required Elements of Progress Report(s): Please provide samples of recruitment materials,
brochures, etc. translated into the major languages of the charter school (Spanish, Haitian Creole, Cape
Verdean Creole, Vietnamese and Chinese).
Progress Report Due Date(s): May 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7A
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews demonstrated that Boston Renaissance
Charter Public School’s 2009-2010 school year calendar consisted of 179 days for students, which is
six less than the required 185 school days.
Narrative Description of Corrective Action: The 2009-2010 Boston Renaissance Charter
Public school year schedule did not include at least 185 school days for students in grades 1-6.
183 days were scheduled. The district will ensure that 185 days are scheduled for SY 10/11.
Development of the SY 10/11 calendar was conducted in June 2010. The School Leadership
team will assume responsibility for the development of the school calendar each year. The
Leadership team will submit the school year schedule each year to the Superintendent who
will ensure on-going compliance with the schedule.
Title/Role of Person(s) Responsible for
Implementation: School Leadership Team
Expected Date of Completion for Each
Corrective Action Activity: June 2010
Evidence of Completion of the Corrective Action: SY 2010-2011 calendar has 185 school days as
required.
Description of Internal Monitoring Procedures: The school leadership team will annually develop
the school calendar
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7A
Status of Corrective Action:
Approved
Partially Approved
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Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please submit a copy of the school calendar for the 20102011 and the 2011-2012 school year by May 15, 2011. Please provide the superintendent’s assurance
that the calendars developed by the school leadership team were reviewed and approved for
implementation.
Progress Report Due Date(s): May 15, 2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Boston Renaissance Charter Public School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Farah Assiraj
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding:
Content instruction is based on the appropriate Massachusetts Curriculum Framework, however not all
LEP students receive sheltered content instruction as only eight teachers have completed all of the
required categories of SEI professional development focused on the skills and knowledge necessary for
sheltering instruction, as described in the Commissioner’s Memorandum of June 2004. The district has
a plan to complete Category training for all remaining teachers. See ELE 14.
Narrative Description of Corrective Action:
Placement meetings are held at the end of the school year for next year’s grade level placement.
During the placement meetings, only fully SEI trained teachers are eligible for LEP placement.
All LEP students will be placed in classrooms with teachers who have completed all four SEI category
trainings. Procedure for classroom placement has been effectively changed to be implemented for
2011-2012 school year.
Title/Role of Person(s) Responsible for
Implementation: ELE Coordinator, Director of
Unified Student Services, Reading Specialists;
Principals
Expected Date of Completion for Each
Corrective Action Activity:
September 30, 2011
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Evidence of Completion of the Corrective Action:
 Classroom roster with SEI teacher qualifications.
 Copies of the sign-in sheets for the category trainings.
Description of Internal Monitoring Procedures: All four category SEI trainings will be held in
2010-2011 school year. The number of teachers trained in all four categories for placement of ELL
students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the following by March 16, 2012
1) Spread sheet that shows a list of teacher and the number of SEI category trainings they
have completed to date. Include sign in sheets and trainer’s agenda.
2) Sample schedules of ELLs per grade that shows student placement with SEI trained
teachers.
3) Copy of new procedures for classroom placement.
4) See also ELE 11 (Equal Access to Academic Programs and Services).
Progress Report Due Date(s): March 16, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding:
Interviews, documentation and student records indicated that the charter school provides Spanish
translations of the annual notice, report cards, progress reports and other materials; however, there was
no evidence in the files, nor a process in place, to provide written or oral translation for parents whose
home/primary language was a language other than Spanish or English.
Narrative Description of Corrective Action: BRCPS has entered into an agreement with Catholic
Charities for oral interpretation and written translation for Haitian Creole, Cape Verdean Creole, and
Vietnamese. Chinese language interpretation and translation will be provided by the school’s Chinese
teachers and Catholic Charities only as needed. The school will coordinate efforts to fund translation
with external grants or internal resources. The funding will provide financial resources to successfully
integrate a translation system in all departments and across schools. Consolidated funding resources
and administration efforts will be made to ensure translation needs are being met for all BRCPS
families.
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: USS Director; Chief Financial
Corrective Action Activity:
Officer; Director of Development; Principals
February 9, 2012
Evidence of Completion of the Corrective Action:
 Copies of annual notices; report cards and progress reports in Haitian Creole, Cape Verdean
Creole, Chinese and Vietnamese will be submitted.
 A translation request tracking system for all students’ families enrolled and updated annually.
 Internal and external translator tracking for funding resources with stipends and purchase
orders.
 Documentation of oral and/or written interpretation for families listed on the request.
 Copies of other translated documents in all the major languages will be submitted.
Description of Internal Monitoring Procedures:
The tracking list for translation requests and services rendered will be updated as needed. Quarterly
meetings will be held on the budget capacity for translation within that period.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please conduct a student record review for students
identified as limited English proficient (LEP) to ensure annual notices, report cards and progress
reports were translated as required.
Progress Report Due Date(s): March 16, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Rating: Partially Implemented
Academic Programs and Services
Department CPR Finding:
Documentation indicates that only 8 out of 21 general education teachers, who are providing SEI, have
completed all four category training levels and are considered qualified. Please see ELE 14.
Narrative Description of Corrective Action:
ELE Coordinator, Director of Unified Student Services, and School Principals will meet annually to get
an update on teacher trainings and keep abreast of students ELL student identification. Student
placement will be an inclusive process with the principals and directors. Ongoing training of SEI in all
four categories will be held annually to meet 100% participation of all teachers.
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Coordinator, USS Director, Corrective Action Activity: September, 2011
Principals
Evidence of Completion of the Corrective Action: Classroom roster with SEI teacher qualifications.
Description of Internal Monitoring Procedures: All four category SEI trainings will be held in
2010-2011 school year. The number of teachers trained in all four categories for placement of ELL
students. Copies of the sign-in sheets for the category trainings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please submit the following lists: teacher names that have
had category training(s) during the 2010-2011 school year, schedules of all English Learners with the
names of each student’s teachers. Evidence of training – including: date, training agendas, signed
attendance sheets, presenters.
Progress Report Due Date(s): March 16, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding:
Documentation indicates that the district has 59 LEP students assigned to 21 elementary teachers, and
that it has completed a great deal of category training to date. However, of the 21 teachers, only eight
are considered qualified (completed all four trainings per Attachment 1 of the June 2004
Commissioner’s memorandum, at http://www.doe.mass.edu/ell/sei/qualifications.pdf.) 20 have
completed category 1, 19 have completed categories 2 and 3, and eight have completed category 4. The
district reportedly plans to offer category 4 training during the school year during which the review was
completed.
Per district documentation, ESL teachers and content teachers are appropriately licensed.
Narrative Description of Corrective Action: BRCPS will provide SEI trainings annually for all staff
without any SEI training to participate. BRCPS has set a goal to train all teaching staff for SEI teacher
qualifications and LEP student placement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Coordinator, Director of
Corrective Action Activity: September 30,
Unified Student Services, Principals
2011
Evidence of Completion of the Corrective Action:
 SEI professional development plan.
 Classroom roster with SEI teacher qualifications.
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Description of Internal Monitoring Procedures: All four category SEI trainings will be held in
2010-2011 school year. The number of teachers trained in all four categories for placement of ELL
students. Copies of the sign-in sheets for the category trainings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: Licensure Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
*Note to OLAAA. Below are some
suggestions only.
Basis for Partial Approval or Disapproval: The district proposes to provide SEI trainings annually
for all staff lacking SEI training(s). The BRCPS goal is to ensure that all teachers with English
Learners are trained in all SEI category trainings prior to serving students who are Learning English.
(ELLs)
Department Order of Corrective Action: Create a policy and procedure to ensure that all SEI
content area teachers whom have not had all four category trainings are identified and scheduled for
training each school year.
Required Elements of Progress Report(s):
Please submit the following by March 16, 2012
1) Submit the policy and procedure to the Department.
2) See also ELE 5 (Program placements and Structure) and ELE 11 (Equal Access to Academic
Programs and Services) above for additional comments.
Progress Report Due Date(s): March 16, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding:
Please see the Department’s comment under ELE 10.
Narrative Description of Corrective Action: BRCPS has entered into an agreement with Catholic
Charities for oral interpretation and written translation for Haitian Creole, Cape Verdean Creole, and
Vietnamese. Chinese language interpretation and translation will be provided by the school’s Chinese
teachers and Catholic Charities. The school will coordinate efforts to fund translation with external
grants or internal resources. The funding will provide financial resources to successfully integrate a
translation system in all departments and across schools. Consolidated funding resources and
administration efforts will be made to ensure translation needs are being met for all BRCPS families.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: USS Director; Chief Financial
Corrective Action Activity:
Officer; Director of Development; Principals
February 9, 2012
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Evidence of Completion of the Corrective Action:
 Translated annual notices; report cards and progress reports in all other languages of the school
which are Haitian Creole, Cape Verdean Creole, Chinese and Vietnamese.
 A translation request tracking system for all students’ families enrolled and updated annually.
 Internal and external translators tracking for funding resources with as stipends and purchase
orders.
 Documentation of oral and/or written interpretation for families listed on the request.
 Copies of translated documents in all the major languages.
Description of Internal Monitoring Procedures:
The tracking list for translation requests and services rendered will be updated as needed. Quarterly
meetings will be held on the budget capacity for translation within that period.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Records of LEP Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please conduct a student record review of the LEP student
records to ensure that annual notices, report cards and progress reports were issued in the primary
language of the parent. Please indicate the number of records reviewed, the primary language of the
parent, the number of records found in compliance. If continued noncompliance is identified, please
state the corrective action steps taken to remedy the identified noncompliance. The school must
maintain a record of the records reviewed, the date of the review, the name of the reviewer and the title
of the reviewer should the Department determine that onsite verification is necessary.
Progress Report Due Date(s): March 16, 2012
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