MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Berlin
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/08/2011.
Mandatory One-Year Compliance Date: 09/08/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 14
Criterion Title
Special requirements for determination of specific learning
disability
Review and revision of IEPs
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 25
Parental consent
SE 29
Communications are in English and primary language of
home
CPR Rating
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Not Implemented
disability
Department CPR Findings:
Student records indicated that the Team does not create a written determination as to
whether or not the student has a specific learning disability, which is signed by all
members of the Team, or if there is a disagreement as to the determination, one or more
members do not document their disagreement. Additionally, the district does not
consistently complete the required specific learning-disability forms for components 1-4.
Description of Corrective Action:
Special Education Coordinator for Tahanto Regional Middle/High School will conduct
training with the special education department in the use of the forms for the Team
determination of Specific Learning Disabilities.
Anticipated Results:
100% compliance with the appropriate use of the SLD team sign off and components 1-4
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services (Administrator of Special
Completion:
Education)
06/30/2012
Evidence of Completion of the Corrective Action:
Training agenda and attendance sheet/Director of Pupil Personnel review of selected
records to observe evidence of SLD team sign off and components 1-4
Description of Internal Monitoring Procedures:
Record review of sample records of students who recently had an initial evaluation or
reevaluations and who were deemed eligible with a disability of SLD. Said record review
will be conducted once prior to 6/30/12. Results of the record review will be recorded on
a checklist to include student initials, type of meeting, date of meeting, disability
determination, form delineation and check for evidence of the form in the file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 10/13/2011
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The district has submitted plans for training and proposed post-training administrative file
review to ensure that the special requirements for determination of specific learning
disability will be implemented by the district.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of training for special requirements regarding the Team's
determination of specific learning disability, including creation of a written determination.
Evidence may include but not be limited to memorandums, training/meeting agendas,
sign-in sheets or email correspondence. This should be submitted to the Department on
or before November 30, 2011.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
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any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 30, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/30/2011
06/30/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records, interviews and parent surveys demonstrated that between annual IEP
meetings the district holds numerous Team Meetings to assess student progress and in
some instances rewrites the IEP incorporating changes, such as additional goals and
services. Upon making these changes, the district then stamps the document with the
words "REVISED IEP" and does not consistently provide notice or seek
parental consent for the modified IEP. Documentation and interviews clearly
demonstrated that the district is not utilizing the amendment process, when warranted.
Description of Corrective Action:
Director of Pupil Personnel trained Special Education Coordinators and department
administrative assistant in procedures for changes/revisions to IEP
Anticipated Results:
100% dissemination of IEPs, revised, annuals, initials or reevaluations along with
requisite written notice documenting request for parent consent.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services, Special Education
Completion:
Coordinators
06/30/2012
Evidence of Completion of the Corrective Action:
N1 letters documenting district request for parent approval. The same N1 letters will
indicate the changes made to the IEP/amendment within the narrative content of the N1.
Description of Internal Monitoring Procedures:
Director of PPS will conduct record review in January 2012 and April 2012. The records
selected will be those students for whom revisions have been made to IEPs between
annual review meetings. The Director will select a total of 10 records to evaluate over the
course of the year. Records will be evaluated for evidence of completion of corrective
actions (see above for details)
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/13/2011
Basis for Partial Approval or Disapproval:
The district has submitted plans for training to Special Education Coordinators and the
department administrative assistant in procedures of changes/revisions to the IEP and
proposed an administrative file review post-training to ensure that review and revision of
IEPs is conducted with documented notice and parental consent, as well as the use of the
amendment process, when warranted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit a narrative of the newly implemented procedures regarding
changes/revisions to the IEP. Additional evidence may include but not be limited to
memorandums, meeting agendas, or email correspondence. Please submit this to the
Department on or before November 30, 2011.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
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any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 30, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/30/2011
06/30/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records demonstrated that the Team does not consistently address all
elements of the most current IEP format; specifically they do not consistently individualize
the non-participation justification statements for students who are removed from the
general education setting. The Team does not appropriately document why the removal
is considered critical to the student’s program and the basis for its conclusion that
education of the student in a less restrictive environment, with the use of supplementary
aids and services, could not be achieved satisfactorily.
Description of Corrective Action:
Special Education Coordinators will complete training on the accurate, comprehensive and
individualized completion of the non-participation justification for the IEP.
Anticipated Results:
Non-participation justifications that clearly link the recommended C grid services to
individualized reasons why the child is removed from general education
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Coordinators, Director of Pupil Personnel
Completion:
Services
06/30/2012
Evidence of Completion of the Corrective Action:
Agenda and attendance sheets for training/records that reflect individualized nonparticipation justification
Description of Internal Monitoring Procedures:
2 methods: (1) Director of PPS reads and signs each IEP before it is sent to parent for
signature. Any non-specific justification will be returned to the Special Education
Coordinator for revision. (2) In January 2012 and in April 2012, the Director of PPS will
sample student records to review the nonparticipation statement to insure individual
responses. The record review results will be recorded on a checklist. There will be a total
of 10 records selected.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 10/13/2011
Basis for Partial Approval or Disapproval:
The district has submitted plans for training and proposed an administrative file review
post-training to ensure that the non-participation justification statements are
individualized for students who are removed from the general education setting.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of training regarding individualizing non-participation
statements for students who are removed from the general education setting. Evidence
may include but not be limited to memorandums, training/meeting agendas, sign-in
sheets or email correspondence. Please provide this to the Department on or before
November 30, 2011.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 30, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/30/2011
06/30/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Record review indicated that immediately following the development of the IEP, the Berlin
Memorial School District does not consistently provide the parent with two copies of the
proposed IEP and proposed placement along with the required notice.
Description of Corrective Action:
In May, 2011, the Director of Pupil Personnel Services met with the Administrative
Assistant responsible for disseminating IEPs to parents and developed a procedure for
documenting the distribution of 2 IEPs and placement pages to parents. The two IEPs
and placement pages had been sent but the documentation was not in the N1.
Anticipated Results:
100% documentation of distribution of 2 IEPs and 2 placement pages to parents
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services, Administrative Assistant to
Completion:
Director of PPS
06/30/2012
Evidence of Completion of the Corrective Action:
Documentation on the bottom of each N1 with language as follows: "Enclosures: 2 copies
of the IEP and placement page"; Certification statement of dissemination of two copies of
IEP and placement page signed by Administrative Assistant
Description of Internal Monitoring Procedures:
Director of PPS will conduct record review in January 2012 and April 2012. The records
selected will be a sample of students for whom new or revised IEPs have been developed.
The Director will select a total of 10 records to evaluate over the course of the year. The
record review results will be recorded on a checklist. There will be a total of 10 records
selected. Records will be evaluated for evidence of completion of corrective actions (see
above for details). Record review results will be recorded on a check list.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 10/13/2011
provision of IEP to parent
Basis for Partial Approval or Disapproval:
The district has provided a detailed narrative of its newly implemented procedures to
ensure provision of two copies of the proposed IEP and proposed placement along with
the required notice and proposed an administrative file review post-training to ensure
provision of the IEP to the parent.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
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student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
02/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Student records, interviews, and surveys indicated that the district is not consistently
securing parental consent when a student’s IEP has been revised between annual reviews.
See SE 14.
Description of Corrective Action:
Director of Pupil Personnel trained Special Education Coordinators and department
administrative assistant in procedures for changes/revisions to IEP
Anticipated Results:
All IEP revisions and amendments have been and will continue to be sent to parent for
signature with accompanying written notice.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services, Special Education
Completion:
Coordinators
06/30/2012
Evidence of Completion of the Corrective Action:
N1 letters documenting district request for parent approval of the IEP revision or
amendment. The same N1 letters will indicate the changes made to the IEP/amendment
within the narrative content of the N1.
Description of Internal Monitoring Procedures:
Director of PPS will conduct record review in January 2012 and April 2012. The records
selected will be those students for whom revisions have been made to IEPs between
annual review meetings. The Director will select a total of 10 records to evaluate over the
course of the year. Records will be evaluated for evidence of completion of corrective
actions (see above for details) with appropriate documentation recorded as evidence of
completion of record review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 10/13/2011
Basis for Partial Approval or Disapproval:
The district has presented a detailed narrative of its newly implemented procedures to
ensure securing parental consent when a student's IEP has been revised between annual
reviews. The district will also be conducting two internal administrative record reviews,
one in the middle and another at the end of the school year to ensure compliance. See SE
14.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
02/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Student records and interviews with staff members indicated that although the district
makes provisions for notices orally or in some mode of communication that is not written
language, the district does not keep written documentation that it has provided such
notice in an alternate manner, of the content of the notice and of the steps taken to
ensure that the parent understands the content of the notice.
Description of Corrective Action:
Director of Pupil Personnel will develop form which will represent written documentation of
provision of notice in native language in an alternate manner. Such notice will contain the
content of the information communicated and a signed statement provided by parent
documenting comprehension of information. Such documentation will be in parent's
native language. Once developed, the Director of PPS will meet with relevant school staff
to train in the use of the document.
Anticipated Results:
100% compliance with use of documentation when oral notices are provided to parent in
native language.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
Agenda and attendance sheet for training; Completed documentation maintained in
student temporary record in the school building.
Description of Internal Monitoring Procedures:
Principals or designee will maintain a log of communications provided in native language
and provide said log to Director of PPS in January 2012 and in April 2012. The log will
indicate the student's name, date of translated communication, name of
translator/interpreter. Director of Pupil Personnel Services will conduct a record review of
the identified students' temporary record to insure written documentation is maintained.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 10/13/2011
primary language of home
Basis for Partial Approval or Disapproval:
The district has submitted plans for training and proposed an administrativefile review
post-training to ensure that for notices orally or in some mode of communication that is
not written language, the district will keep written documentation that it has provided
such notice in an alternate manner, of the content of the notice and of the steps taken to
ensure that the parent understands the content of the notice.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of training and forms created to keep written
documentation in order to ensure communications are in the primary language of the
home, e.g. that it has provided such notice in an alternate manner, the content of the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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notice and of the steps taken to ensure that the parent understands the content of the
notice. Evidence may include but not be limited to memorandums, training/meeting
agendas, sign-in sheets, forms,or email correspondence. Please provide this to the
Department on or before November 30, 2011.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 30, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/30/2011
06/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Berlin CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Berlin Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Judith Vaillancourt, Director of Pupil Personnel Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: February 16, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
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Department CPR Finding:
Berlin Memorial Public School is a low-incidence district. Berlin Memorial Public School District,
along with Boylston Public School District and Berlin-Boylston Public School district have less than
20 ELE students in total and together have established a Sheltered English Immersion (SEI) program.
Due to the low number of ELLs, Berlin Memorial is planning to place its ELE students at the Boylston
Elementary School for their ESL/SEI program. Transportation will be provided by Berlin Memorial to
ensure services for these students.
The district has not developed an ESL/ELD curriculum that is based on the English Language
Proficiency Benchmarks and Outcomes (ELPBO). (Refer to letter sent with the draft report, regarding
the phasing out of the ELPBO and changes in curricula requirements).
Content instruction is based on the Massachusetts Curriculum Framework; however, and although the
district has several teachers who have completed the required SEI professional development
categories, sheltering of content is ineffective as not all teachers working with ELE students have
completed their training in the required SEI categories. See also ELE 15.
Documentation submitted by the district showed that ELE students at Berlin Elementary school receive
the recommended hours of ESL instruction consistent with their MEPA level.
The district has not developed an ESL/ELD curriculum that is based on the ELPBO, and content area
teachers have not completed the required categories of SEI professional development. Consequently,
the Department concludes that the district does not have an ELE program that is consistent with
Chapter 71A.
Narrative Description of Corrective Action:
Please note that consistent with the memo issued by PQA and OELAAA of May 7, 2012, which
identified proposed changes under the RETELL initiative impacting licensure, professional
development and English language proficiency standards and assessment, the district will not be asked
to prepare a CAP response for this criterion at this time.
See http://www.doe.mass.edu/retell/.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures: N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Approved
Status of Corrective Action:
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
The district must address the following:
 New ESL/ELD curriculum
 ESL instruction provided to ELLs based on current Massachusetts Curriculum Frameworks
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 New Sheltered English Immersion (SEI) professional development plan
 Monitoring procedures
 Individual(s) responsible for implementation
Required Elements of Progress Report(s):
Please provide the department with the following by January 31, 2013:
Evidence that ELLs receive subject matter content that is based on the current Massachusetts
Curriculum Frameworks in English/Language Arts, mathematics, science and social studies.
Please provide the department with the following by April 30, 2013:
The district’s new ESL/ELD curriculum, which should be aligned with all Massachusetts
Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social studies)
and the WIDA English language development standards. See
http://www.wida.us/standards/eld.aspx.
A plan for making the SEI cohort training available to the core academic teachers of ELLs and
the building administrators who supervise such teachers and to arrange for the participation of
such teachers and administrators in the training
Summary of monitoring procedures
Evidence of communication with all district staff concerning implementation procedures
Progress Report Due Date(s): Progress Report # 1 due: January 31, 2013
Progress Report #2 due: April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Department CPR Finding:
Rating: Partially Implemented
A revised SEI professional development plan was submitted by the district, in which SEI
training priorities were established and teachers who currently work or will work with ELE
students the following year, who are not yet fully trained, will be targeted. (Refer to letter
sent with the draft report, regarding change in requirements for Category 3).
See also ELE 5.
Narrative Description of Corrective Action:
Please note that consistent with the memo issued by PQA and OELAAA of May 7, 2012, which
identified proposed changes under the RETELL initiative impacting licensure, professional
development and English language proficiency standards and assessment, the district will not be asked
to prepare a CAP response for this criterion at this time.
See http://www.doe.mass.edu/retell/.
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP
Rating: Partially Implemented
Students
Department CPR Finding:
Review of student records and interviews indicated that copies of parent notification letters, progress
reports and report cards that have been translated orally or in writing are not consistently
documented in the records of LEP students.
Narrative Description of Corrective Action: The school district provides oral and written
translations for families whose home language surveys require such translations. In order to
provide evidence of oral translations, the district now uses the attached form, entitled “Form K
Meeting Minutes/Verification of Use of Oral Interpreter”. This form is placed in the ELE and/or
special education file of any student for whom the district provides oral translation. Currently,
there is one family at Berlin Memorial School who requires translation.
Please see attached copies of: Form K and evidence of training in the use of Form K;
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Judith Vaillancourt, Director of Corrective Action Activity:
Pupil Personnel Services, Carol Bradley,
Principal Berlin Memorial School
Completed as of 3/12 (see evidence
Evidence of Completion of the Corrective Action:
See attached
Description of Internal Monitoring Procedures:
1. ELE teacher for Berlin Memorial School monitors and maintains student ELE file during
her monitoring of his FLEP status.
2. BMS Principal participated in training session on oral and written translation
requirements and works with building secretary to insure school documents are
translated.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district has named the ELE teacher as responsible
for ensuring that ELE student records contain all appropriate documentation. The BMS principal and
building secretary now have a translation form and procedures for its use and filing. The district needs
to additionally conduct an internal administrative review of all ELE files to ensure compliance.
Department Order of Corrective Action: Conduct an administrative review of student records for
ELE students with the district’s implementation of its corrective action activities to determine if the
district is compliant with the requirements of this criterion. *Please note when conducting internal
monitoring the district must maintain the following documentation and make it available to the
Department upon request: a) List of student names and grade levels for the records reviewed; b) Date
of the review; c) Name of person(s) who conducted the review, with their role(s) and signature.
Required Elements of Progress Report(s): Submit the results of the administrative review of student
records. Indicate the number of records reviewed, the number found compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department on or before
January 31, 2013.
Progress Report Due Date(s): January 31, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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