MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Barnstable
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/11/2012.
Mandatory One-Year Compliance Date: 09/10/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 13
Criterion Title
Progress Reports and content
SE 18A
IEP development and content
SE 32
Parent advisory council for special education
SE 47
Procedural requirements applied to students not yet
determined to be eligible for special education
Structured learning time
CR 7B
CR 16
CR 23
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Comparability of facilities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members demonstrated that the
district does not consistently provide the student with a summary of his or her academic
achievement and functional performance when eligibility terminates because the student
has graduated from secondary school or has exceeded the age of eligibility.
Description of Corrective Action:
Report stated that there was inconsistency in completing the Summary of Performance
form for students who graduated or turned 22 - ending eligibility for special education
services.
Title/Role(s) of responsible Persons:
Expected Date of
Jane Jezard, Ed.D.
Completion:
Director of Special Education
10/12/2012
Evidence of Completion of the Corrective Action:
At BHS special education department meeting, clarification of this requirement will be
addressed. The team will review the form, the expectations for completion, and identify
the means of distribution of the completed summary. Timelines will be established for
graduating seniors and also for those students turning 22.
Description of Internal Monitoring Procedures:
Special education coordinator at BHS will work with district administrator to insure the
Summary of Performance is completed prior to student graduation or turning 22 and
before changing status to graduated or inactive on tracking program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 10/19/2012
Basis for Partial Approval or Disapproval:
The district has developed procedures to ensure that students are provided with a
summary of his or her academic achievement and functional performance when eligibility
terminates because the student has graduated from secondary school or has exceeded
the age of eligibility. The district did not describe the evidence it will collect in order to
document the completion of each activity that makes up the corrective action. The
district developed an internal monitoring and oversight process that did not include a
sampling of records to ensure that a copy of the summary was included in the student
record.
Department Order of Corrective Action:
The district must submit evidence of training on the procedures that have been developed
to ensure that a summary of a student's academic achievement and functional
performance is provided when required. A student record review must be included in the
internal monitoring process.
Required Elements of Progress Report(s):
By February 1, 2013 submit as evidence of training on the summary of academic
achievement and functional performance the following: (1) agenda; (2) signed
attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of
training.
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By June 3, 2013, subsequent to the completion of the staff training, submit a summary
report of the internal monitoring of records of students who have graduated from
secondary school or exceeded the age of eligibility to determine compliance with providing
a summary of academic achievement and functional performance. Include the following:
(1) the number of records reviewed, (2) rate of compliance, (3) description of root
cause(s) of any non-compliance, (4) and the specific actions taken to remedy any
identified non-compliance. Please note when conducting internal monitoring the district
must maintain the following documentation and make it available to the Department upon
request: list of student names and grade levels for the records reviewed, date of the
review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/01/2013
06/03/2013
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Barnstable CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records demonstrated that the Team does not always consider and
specifically address the skills and proficiencies needed to avoid and respond to bullying,
harassment or teasing when the student has a disability that affects social skills
development.
Description of Corrective Action:
There was not a consistent documentation note that IEP teams had addressed bullying,
harassment, or teasing as related to students with disabilities.
Title/Role(s) of responsible Persons:
Expected Date of
Jane Jezard, Ed. D.
Completion:
Director of Special Education
10/12/2012
Evidence of Completion of the Corrective Action:
There will be an option on the IEP form to check off that this has been discussed. If
further action is needed by the team, they will note it on the IEP.
Description of Internal Monitoring Procedures:
This will be added to the IEP checklist which is submitted with each IEP to insure that all
sections have been completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 10/19/2012
Basis for Partial Approval or Disapproval:
The district has proposed procedures to document when the IEP Team considers and
specifically addresses the skills and proficiencies needed to avoid and respond to bullying,
harassment or teasing when the student has a disability that affects social skills
development. The district did not propose staff training on these procedures. The
internal monitoring process did not include a sampling of records to ensure that when a
student has a disability that affects social skills development, the IEP addresses the skills
and proficiencies needed to avoid and respond to bullying, harassment, or teasing.
Department Order of Corrective Action:
The district must submit evidence of training on the procedures that have been developed
to ensure that the IEP Teams consider and specifically address the skills and proficiencies
needed to avoid and respond to bullying, harassment or teasing when the student has a
disability that affects social skills development. The district must include a student record
review in the internal monitoring procedures.
Required Elements of Progress Report(s):
By February 1, 2013 submit the following as evidence of training on the requirement that
Teams always consider and specifically address the skills and proficiencies needed to
avoid and respond to bullying, harassment or teasing when the student has a disability
that affects social skills development: (1) agenda; (2) signed attendance sheet(s)
indicating the role of staff; (3) training materials; (4) date of training.
By June 3, 2013 submit a summary report of the internal monitoring of students who
have a disability that affects social skill development and who have had a Team meeting
subsequent to the implementation of corrective actions. Include the following: (1) the
number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of
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any non-compliance, (4) and the specific actions taken to remedy any identified noncompliance. Please note when conducting internal monitoring the district must maintain
the following documentation and make it available to the Department upon request: list of
student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/01/2013
06/03/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews indicated that the parent advisory council for special education does not advise
the district on matters that pertain to the education and safety of students with
disabilities nor do they participate in the planning development and evaluation of the
district's special education programs.
Description of Corrective Action:
The intended purpose of the parent advisory council for special education (28:07(4))
needs to be made a priority.
Title/Role(s) of responsible Persons:
Expected Date of
Jane Jezard, Ed.D.
Completion:
Director of Special Education
09/19/2013
Evidence of Completion of the Corrective Action:
The superintendent and the director of special education will work with building principals
to identify parents of students with disabilities to determine if there is interest in
assuming a leadership role in the SEPAC. In the meantime, 5 activities/meetings/speakers
have been scheduled for the SY13 for parents of students with disabilities. At each of
these meetings, the director of special education will specifically ask those in attendance if
they have advice regarding the safety and education of students with disabilities
(generalized - not specific to their child).
Description of Internal Monitoring Procedures:
We will document attempts to seek parent leaders and our attendance at the parent
meetings.
The problem was described and request to seek parent leaders was made to the principals
at our district leadership meeting on October 2, 2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 32 Parent advisory council for special
Approved
education
Status Date: 10/19/2012
Basis for Partial Approval or Disapproval:
The district proposed a plan that would allow members of the SEPAC (Special Education
Parent Advisory Council) to advise the district on matters that pertain to the education
and safety of students with disabilities. The district did not indicate how the SEPAC would
participate in the planning, development and evaluation of the district's special education
programs. The district did not indicate that they would submit copies of meeting agendas,
school committee agendas and/or minutes of meetings pertaining to consultation with the
PAC.
Department Order of Corrective Action:
The district must develop a plan to allow members of the SEPAC to participate in the
planning, development and evaluation of the district's special education programs.
Required Elements of Progress Report(s):
By February 1, 2013, submit a copy of the meeting agendas, school committee agendas
and the minutes pertaining to the district's consultation with the SEPAC. Also submit the
plan for the SEPAC's participation in the planning, development and evaluation of the
district's special education programs.
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By June 3, 2013, submit additional documentation of subsequent meetings that provided
the opportunity of the SEPAC to advise the district on matters that pertain to the
education and safety of students with disabilities and documentation of participation in
the planning, development and evaluation of the district's special education programs.
Progress Report Due Date(s):
02/01/2013
06/03/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
A review of district documentation showed that the student handbooks do not indicate
that in instances when the district had knowledge that the student may be a student with
a disability prior to the disciplinary action, the district makes all protections available to
the student until and unless the student is subsequently determined not to be eligible.
Description of Corrective Action:
The district handbooks did not address this specifically.
Title/Role(s) of responsible Persons:
Expected Date of
Jane Jezard, Ed. D.
Completion:
Director of Special Education
10/05/2012
Evidence of Completion of the Corrective Action:
The insert of legal requirements regarding discipline, which is identical in each handbook,
was updated with this information for this school year's handbooks (SY2013) because it
was brought to our attention at the exit interview.
Description of Internal Monitoring Procedures:
Handbook review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 47 Procedural requirements applied to
Approved
students not yet determined to be
Status Date: 10/19/2012
eligible for special education
Basis for Partial Approval or Disapproval:
Student handbooks have been updated and now indicate that in instances when the
district had knowledge that the student may be a student with a disability prior to the
disciplinary action, the district makes all protections available to the student until and
unless the student is subsequently determined not to be eligible. The district did not train
staff on these procedures
Department Order of Corrective Action:
The district must train all staff, responsible for the discipline of students with disabilities,
on the requirements that in instances when the district had knowledge that the student
may be a student with a disability prior to the disciplinary action, the district makes all
protections available to the student until and unless the student is subsequently
determined not to be eligible. The district must also submit a description of the internal
monitoring process.
Required Elements of Progress Report(s):
By February 1, 2013, submit the following as evidence of training on the procedures for
disciplining students not yet determined eligible: (1) agenda; (2) signed attendance sheet
(including the role of staff); (3) training materials; (4) date of training(s). Submit copies
of the student handbooks.
By June 3, 2013, submit the results of an internal review of records in which disciplinary
action was taken for a student not yet determined eligible. The internal review must be
conducted subsequent to the training and include: 1) The number of records reviewed; 2)
The number of records in compliance; 3) For all records not in compliance, determine the
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root cause; and 4) Provide the corrective action for any record not in compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
02/01/2013
06/03/2013
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Barnstable CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that not
all students in grades 10-12 receive physical education.
Description of Corrective Action:
BHS has already put together a scheduling task force that will look at structured learning
time, specifically addressing the PE requirements under Massachusetts General Law. This
task force will meet during the 2012-2013 school year and present the Principal with a
recommendation by Sept. 2013. Steps to activate the plan will take place during the
2013-2014 school year, as it will need school committee approval, have an impact on
staffing and funding, and graduation requirements.
Title/Role(s) of responsible Persons:
Expected Date of
BHS Principal
Completion:
09/20/2013
Evidence of Completion of the Corrective Action:
Barnstable High School schedule indicating that all students in all grades receive physical
education.
Description of Internal Monitoring Procedures:
Meeting notes of the scheduling task force and the recommended schedule will be shared
with the Superintendent and the Director of Student Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Partially
Approved
Status Date: 10/13/2012
Basis for Partial Approval or Disapproval:
The district has established a task force to address the need for physical education for all
high school students. Although the task force will meet during the 2012-2013 school
year, their recommendations are not due until September 2013. All high school students
must have physical education by September 2013.
Department Order of Corrective Action:
Develop a plan that will ensure that on or before September 2013, all high school
students will have physical education.
Required Elements of Progress Report(s):
By February 1, 2013, submit a copy of the agendas and meeting summaries of the task
force.
By June 3, 2013, submit a copy of the high student course of study for the 2013-2014
school year indicating that all high school students will be required to have physical
education.
Progress Report Due Date(s):
02/01/2013
06/03/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that the
district does not send annual written notice to former students who have not yet earned
their competency determination and who have not transferred to another school to inform
them of the availability of publicly funded post-high school academic support programs
and to encourage them to participate in those programs.
Description of Corrective Action:
The high school counseling office will send annual written notice during the month of
November to former students who have not yet earned their competency determination
and who have not transferred to another school to inform them of the availability of
publicly funded post-high school academic support programs and to encourage them to
participate in those programs. A list of all of the opportunities available to them will be
provided in the notice.
Title/Role(s) of responsible Persons:
Expected Date of
Barnstable High School Counseling Department Head
Completion:
11/30/2012
Evidence of Completion of the Corrective Action:
Copy of the annual written notice.
Description of Internal Monitoring Procedures:
A list of former students who were mailed the annual written notice will be kept by the
school counseling office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 10/19/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district will send notice to all former students who have not yet earned their
competency determination and who have not transferred to another school informing
them of the availability of publicly funded post-high school academic support programs
and encouraging them to participate in those programs. The district will submit a list of
students who have received the notice.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 1, 2013, submit a copy of the letter and a list of the students to whom it was
sent.
Progress Report Due Date(s):
02/01/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
On-site observations and interviews with staff members demonstrated that at West
Villages Elementary School, English learner education is provided in the lobby area, a
space not comparable to the instructional spaces for other students in the district.
Description of Corrective Action:
The principal of West Villages moved the English language learner instructional space to a
room in the school that is comparable to the instructional spaces for other students in the
school and district.
Title/Role(s) of responsible Persons:
Expected Date of
West Villages Principal
Completion:
08/30/2012
Evidence of Completion of the Corrective Action:
A floor plan of West Villages is available for review by DESE. It identifies the location of
the English language learner instructional space.
Description of Internal Monitoring Procedures:
A walk thru of the instructional space was conducted by the principal. The floor plan was
sent to the Director of Student Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/19/2012
Basis for Partial Approval or Disapproval:
The district has moved the class for English language learners at the West Villages School
to a space that is comparable to the instructional space for other students in the district.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
On or before February 1, 2013, the Department will make a site visit to confirm that the
instructional space for English language learners at the West Villages School is
comparable to the instructional space for other students in the district.
Progress Report Due Date(s):
02/01/2013
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Barnstable Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Gina Hurley, Central Office
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 20, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Documentation reviewed included an ESL curriculum based on the
English Language Proficiency Benchmarks and Outcomes (ELPBO) for all educational levels.
Concerning the curriculum the district should note that the Department has new regulations in place
which may affect its corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/rettell/
for more information.
According to documentation submitted on Title III form 8, except for middle school and some
elementary and high school English language learners (ELLs), most ELLs are not provided with hours
of ESL instruction that are consistent with Department guidance.
Please see ELE 15 for comments on Professional Development Requirements.
The Department concluded that the district does not have a fully implemented SEI Program as
required by Chapter 71A. Most content area teachers instructing ELLs have not completed their
training in sheltering content and hours of ESL services provided to ELLs are inconsistent with
Department guidance.
Narrative Description of Corrective Action: The district is abiding by the RETELL requirements.
We have all of our ESE slots filled for this year’s courses, as allotted by ESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Gina Hurley/Director of Student
Corrective Action Activity: June 2014
Services
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Evidence of Completion of the Corrective Action: SEI and Bridge course enrollment spreadsheet
sent to district by ESE.
Description of Internal Monitoring Procedures: Dr. Hurley will be in contact with ESE and the
course instructors during the year to monitor the progress of the courses.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
1. The district did not submit a plan that can be a remedy for the noncompliance described in the
Department’s CPR finding for ELE 5.
2. The Department accepts the district’s plan under ELE 15 to ensure that all core academic
teachers with ELLs and administrators that supervise core academic teachers of ELLs are
endorsed. No further submission is required at this time
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
1- Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2- Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): January 24, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: The student record review and documentation indicate that the school has
two parent notices, one used at initial identification and one sent annually thereafter. The initial notice
has a place to indicate the level of English proficiency but the form often is filled in with a test score
only and not the proficiency level that the score would indicate. The notice used for subsequent years
does not include the level of English proficiency or the parent’s right to refuse services.
Narrative Description of Corrective Action: The district started using ESE’s Title III parent
notification form that is on the ESE website. We have had it translated into the appropriate languages.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Gina Hurley, Director of Student Corrective Action Activity: October 1, 2013
Services
Evidence of Completion of the Corrective Action: The form will be sent to ESE, as well as the
translated versions.
Description of Internal Monitoring Procedures: Dr. Hurley meets with the ELL teachers regularly
and will discuss the form at these meetings.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By January 24, 2014, submit a copy of the revised parent
notification letter.
By March 14, 2014, the district will conduct a follow up review of a sampling of English language
learner student records from each grade level. The district will review each student record to ensure the
record contains a parent notification letter that includes the required elements. The district must submit
the following information:
 The number of records reviewed
 The number of records in compliance
 For all records not in compliance, determine the root cause(s) of the noncompliance
 The district’s plan to remedy the noncompliance with regard to each record to ensure 100%
compliance with this criterion
Progress Report Due Date(s): January 24, 2014 & March 14, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Rating: Partially Implemented
Department CPR Finding: Documentation reviewed indicated that the district developed a multi-year
SEI training plan and has been training teachers for several years since 2007-08 to 2011-12.
Documentation also indicated that teachers have not completed the required Sheltered English
Immersion (SEI) Training Categories, although they have completed at least one of the SEI Categories.
The number of categories completed varies according to grade levels. For example, no teachers have
completed 3 or more of the Category Trainings at the high and middle schools.
The district should note that the Department’s regulations concerning SEI professional development
requirements have changed. Please refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: The district is abiding by the RETELL requirements.
We have all of our ESE slots filled for this year’s courses, as allotted by ESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Gina Hurley, Director of Student Corrective Action Activity: June 2014
Services
Evidence of Completion of the Corrective Action: SEI and Bridge course enrollment spreadsheet
sent to district by ESE.
Description of Internal Monitoring Procedures: Dr. Hurley will be in contact with ESE and the
course instructors during the year to monitor the progress of the courses.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Barnstable Public Schools
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3
Rating: Partially Implemented
Department CPR Finding: A review of student records and interviews with staff members indicated
that the district does not record student competency attainments in most programs. See CVTE 11.
Narrative Description of Corrective Action:
1. Student competency checklist to be designed and tailored to each CVTE program;
2. Teachers will complete checklists to document student success;
3. Checklists will be kept in student files;
4. Professional development for CVTE staff to be conducted specific to completing and storing
competency records.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE staff and program teachers.
1. January 2013
2. February 2013
3. June 2013
4. February 2013
Evidence of Completion of the Corrective Action:
Checklists completed by CVTE teachers;
Agenda and sign-in for professional development with copies of materials used;
Student records are available for review
Description of Internal Monitoring Procedures:
Periodic CVTE student record review conducted by CVTE staff and principal
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Competency checklists will be developed by the district
and staff will be trained in their use.
Progress Report Due Date(s): February 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 5
Rating: Partially Implemented
Department CPR Finding: Interviews with staff members revealed that there is a lack of translated
safety material in some programs, limiting English language learners’ access to some programs.
Narrative Description of Corrective Action:
1. CVTE staff will identify locations and signage required for translation into primary languages
spoken at BHS: English, Portuguese, & Spanish;
2. Translators will be hired to translate information specific to safety and safety materials;
3. CVTE staff will assure proper placement of signage where needed.
Title/Role of Person(s) Responsible for
Implementation:
CVTE Staff
Director of Student Services
Expected Date of Completion for Each
Corrective Action Activity:
1. December 2012
2. February thru June 2013
3. February thru June 2013
Evidence of Completion of the Corrective Action:
Translated materials will be visible in each location;
Photographs of signage kept on file for review.
Description of Internal Monitoring Procedures:
Director of Student Services will conduct periodic “walk-throughs” and maintain a file of findings in
the CVTE office at BHS.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will report on progress made in having CVTE staff identify locations and signage required
for translation into primary languages spoken at BHS: English, Portuguese, and Spanish; hiring
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
18
translators to translate information specific to safety and safety materials; and having CVTE staff
assure proper placement of signage where needed.
Progress Report Due Date(s): February 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 8
Rating: Partially Implemented
Department CPR Finding: Interviews with staff members and a review of district documentation
indicated that several of the district’s programs do not meet the Perkins IV definition of career and
technical education contained in the Massachusetts Perkins IV Career and Technical Education
Program Checklist. Missing components included lack of safety, employability, and management and
entrepreneurship training in several programs.
Narrative Description of Corrective Action:
1. Consultant will be hired to “retool” the current CVTE programs;
2. CVTE programs will be aligned to the DESE standards specific to safety, employability and
management/entrepreneurship;
3. Professional development for CVTE teachers and school counselors specific to changes and
systems-building to assure program quality and alignment to Perkins IV requirements;
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Consultant/Career Specialist
1. November 2012
Director of Student Services
2. June 2012
CVTE staff
3. Prior to start of FY14 school year
Evidence of Completion of the Corrective Action:
Curriculum maps will include missing components and be aligned to CVTE - DESE standards;
Agendas/sign-in sheets/resources used for professional development will be collected and filed in the
CVTE office at BHS.
Description of Internal Monitoring Procedures:
Status reports/information submitted and reviewed by Director of Student Services and Principal
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will report on progress made towards
retooling its programs to meet the definition of career and technical education contained in the
Massachusetts Perkins IV Career and Technical Education Program Checklist.
Progress Report Due Date(s): February 1, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Rating: Partially Implemented
Department CPR Finding: Interviews with staff members indicated that the district reports all of the students
who take part in its career and technical education classes, many of whom are not Perkins concentrators. This
over states student participation in career and technical education programs significantly.
Narrative Description of Corrective Action:
SIMS data entered only for students in second year of their CVTE classes
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation:
Action Activity:
CVTE staff
March 2013
Evidence of Completion of the Corrective Action:
SIMS data uploaded
Description of Internal Monitoring Procedures:
Data/student information reviewed by CVTE staff prior to submission to DESE
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): No progress reports are required.
Progress Report Due Date(s): Not applicable.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating: Partially Implemented
Department CPR Finding: Interviews with staff members revealed that, although the district is in the
process of organizing a large CTE advisory committee, individual advisory committees for each
program do not exist.
Narrative Description of Corrective Action:
1. Review CVTE Advisory Committee Guidebook
2. Create advisory committees for each CVTE program that will be involved in the development,
implementation, and review of the individual programs
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE staff
1. November 2012
Principal
2. February 2013 and completed by June
Superintendent
2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
20
Evidence of Completion of the Corrective Action:
List of Advisory Committee members/letters of agreement on file
Meeting agendas and sign-in sheets will be collected and filed in the CVTE office at BHS.
Description of Internal Monitoring Procedures:
Status reports sent to Director of Student Services and Principal
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a list of advisory committee
members/letters of agreement, meeting agendas and sign-in sheets to the Department.
Progress Report Due Date(s): February 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation indicated that not all programs are
structured so that students acquire employability, management & entrepreneurship skills. See CVTE 3.
Narrative Description of Corrective Action:
1. Student competency checklist to be designed and tailored to each CVTE program specific to
employability, management & entrepreneurship skills
2. Curriculum alignment to include employability, management & entrepreneurship skills
3. Teachers will complete checklists to document student skills acquisition.
4. Completed checklists will be kept in student files located in their school counselor’s office.
Title/Role of Person(s) Responsible for
Implementation:
CVTE staff
Expected Date of Completion for Each
Corrective Action Activity:
1. January 2013
2. June 2013
3. June 2013
4. June 2013
Evidence of Completion of the Corrective Action:
Checklists on file for each program in CVTE office;
Curricula on file for review in CVTE office.
Description of Internal Monitoring Procedures:
Information provided to Director of Student Services
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
Disapproved
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Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will report on the progress it has made
towards organizing program advisory committees.
Progress Report Due Date(s): February 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12
Rating: Partially Implemented
Department CPR Finding: Interviews with staff members and a review of district documentation
indicated that the district has developed an “Open” articulation agreement with Cape Cod Community
College (CCCC), so courses are added when agreed to by both the Barnstable School Department and
CCCC. Although this strategy seems wise, students appeared to lack knowledge about articulation
agreements and the open-ended nature of the agreement makes it difficult to determine exactly which
courses are articulated between the high school and the community college.
Narrative Description of Corrective Action:
1. Meetings will take place with Cape Cod Community College (CCCC) and CVTE staff to
update articulation agreements specific to each program area;
2. Discussions between BHS staff and CCCC will focus on aligning BHS curricula (syllabi) to
CCCC course requirements;
3. Collaborate with “College Connection” facilitators to identify CVTE students eligible for
course credits at CCCC.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE staff at BHS and CCCC
1. October 2012; February 2013
School Counselors
2. February 2013 – September 2013
3. June 2013
Evidence of Completion of the Corrective Action:
Signed articulation agreements
Meeting agendas/minutes; sign-in sheets
List of students eligible for course credits at CCCC
Description of Internal Monitoring Procedures:
Status reports submitted to Director of Student Services
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will report on progress made in updating its
articulation agreements and notifying students of the availability of postsecondary articulation
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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agreements.
Progress Report Due Date(s): February 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Rating: Partially Implemented
Department CPR Finding: A review of documentation indicated that although the district has
agreements in place for non-cooperative workplace education programs, the formal agreements lack
required components. The district does not do safety visits prior to student placement, and there is no
CORI (Criminal Offender Record Information) policy in place.
Narrative Description of Corrective Action:
1. CORI forms will be completed at each worksite
2. Develop letter/statement of safety protocols in place at each site/ letters signed by each site
supervisor designating safety protocol and procedures are in place as required by law.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE staff
1a. CORIs completed by January 2013
1b. CORIs completed for 2013-14 prior to
student placement at internship sites
2. September 2013
Evidence of Completion of the Corrective Action:
CORI approval processed through district; internship site supervisors sign and return letters;
Letters/safety protocols are kept on file in CVTE office at BHS.
Description of Internal Monitoring Procedures:
CORI approvals on file at district office
Status reports submitted to Director of Student Services
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will report on its progress towards having
CORI forms completed at each worksite.
Progress Report Due Date(s): February 1, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 18
Rating: Partially Implemented
Department CPR Finding: A review of documentation provided by the district and a review of the
Department’s licensure records revealed that not all teachers are appropriately licensed.
Narrative Description of Corrective Action:
All teachers of record for CVTE programs will be licensed by DESE
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Principal
December 2012
June 2013
Evidence of Completion of the Corrective Action:
Teacher licenses on file at Human Resource
Description of Internal Monitoring Procedures:
Status reports sent to Principal from Human Resource Department
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district has addressed this finding.
Progress Report Due Date(s): No progress reports are required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 19
Rating: Partially Implemented
Department CPR Finding: Interviews with staff members revealed evidence that teachers desired
more content-specific professional development.
Narrative Description of Corrective Action:
1. Network with other school districts to identify and locate industry-specific/content-related
conferences, trainings, and/or workshops for CVTE programs;
2. Provide opportunities for staff to attend
3. Require “deliverable” materials to complement/improve program development.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE staff
1-3: Starting December 2012 and continuing
Principal
throughout the school year.
Assistant Superintendent
Evidence of Completion of the Corrective Action:
Conference submission forms/program agendas/resource materials
Documentation that information is implemented into program(s)
Resources and reports collected and on file
Description of Internal Monitoring Procedures:
Principal and Department Head approve staff requests and receive reports/materials from CVTE staff
attending conferences, workshops, trainings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 19
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will describe the progress made towards
developing professional development for its staff
Progress Report Due Date(s): February 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: A review of district documentation and interviews with staff members
revealed that none of the programs have safety plans. Also, a site visit by the Office of
Career/Vocational/Technical Education’s safety specialist revealed that not all instructional facilities
and equipment used for career/vocational technical education meet current occupational standards.
The Office for Career/Vocational Technical Education sent a Safety Survey Report, which includes
details specific to each program, to Superintendent Czajkowski under separate cover.
Narrative Description of Corrective Action:
This item has been completed: see letter sent to Superintendent
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
25
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district has mitigated all of its safety concerns.
Progress Report Due Date(s): No progress reports are required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Department CPR Finding: A review of district documentation and interviews with staff members
revealed that none of the programs have safety plans. Also, a site visit by the Office of
Career/Vocational/Technical Education’s safety specialist revealed that not all instructional facilities
and equipment used for career/vocational technical education meet current occupational standards.
The Office for Career/Vocational Technical Education sent a Safety Survey Report, which includes
details specific to each program, to Superintendent Czajkowski under separate cover.
Narrative Description of Corrective Action:
This area has been completed. Please see CVTE 20.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district has mitigated all of its safety concerns.
Progress Report Due Date(s): No progress reports are required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 22
Rating: Partially Implemented
Department CPR Finding: Interviews with staff members revealed that Perkins Act Core Indicators
of Performance outcomes are not consistently shared with teachers and staff to improve programs.
Narrative Description of Corrective Action:
FAQ sheet will be developed that explains the Core Indicators for CVTE courses. These will be
emailed to all staff (return receipt). All staff will be informed of the Perkins requirements at staff
meetings scheduled by the Principal
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE staff
December 2012
Evidence of Completion of the Corrective Action:
Faculty meeting agendas
FAQ sheets
Documented emails
Description of Internal Monitoring Procedures:
Based on email return receipts, teachers who have not accessed the information will receive additional
email and hard copy documentation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 22
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will report on the progress made towards
sharing Perkins performance indicators with teachers and staff to improve programs.
Progress Report Due Date(s): February 1, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Barnstable CPR Corrective Action Plan
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