MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Barnstable Community Horace Mann
Charter Public (District)
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/27/2012.
Mandatory One-Year Compliance Date: 09/26/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 18A
Criterion Title
IEP development and content
SE 32
Parent advisory council for special education
SE 47
SE 55
Procedural requirements applied to students not yet
determined to be eligible for special education
Special education facilities and classrooms
CR 10B
Bullying Intervention and Prevention
CR 23
Comparability of facilities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
The student record review and interviews with staff members indicated that the Team
does not always consider and specifically address in the IEP the skills and proficiencies
needed to avoid and respond to bullying, harassment or teasing when the student has a
disability that affects social skills development.
Description of Corrective Action:
*BCHMCPS is implementing the Positive Behavior Intervention System (PBIS) schoolwide.
Students are taught to be safe, respectful and responsible in all areas of the school
including the lunchroom and playground.
*All School Community Meetings are held monthly and PBIS expectations are emphasized
during each program.
*Classroom teachers integrate Responsive Classroom strategies daily during Morning
Meeting Time.
*The School Leader, Adjustment Counselor and Behavior Prevention Specialist visit
classsrooms to talk about the PBIS expectations and how to respond to bullying,
harassment or teasing.
*The Adjustment Counselor leads "Lunch Bunch" groups weekly focusing on the
development of social skills which are based on the needs of the children.
*IEPs will address when a child is vulnerable to bullying, harassment, or teasing by
discussing the strategies and writing in accommodations that will assist the child (check
in and check out, transitions between scheduled activities, providing alternate recess,
support during specialists, etc.)
Title/Role(s) of responsible Persons:
Expected Date of
Marilee Cantelmo
Completion:
School Leader/Principal
12/01/2012
Evidence of Completion of the Corrective Action:
There will be an option on the IEP Meeting Checklist (Sped Form #38) to check off that
social skills and proficiences needed to avoid and respond to bullying, harassment or
teasing have been discussed. If further action is needed by the team, they will note it on
the IEP.
Description of Internal Monitoring Procedures:
This option will be added to the IEP checklist which is submitted with each IEP to insure
that all sections have been completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 12/05/2012
Basis for Partial Approval or Disapproval:
The district has proposed procedures to document when the IEP Team considers and
specifically addresses the skills and proficiencies needed to avoid and respond to bullying,
harassment or teasing when the student has a disability that affects social skills
development. The district did not propose staff training on these procedures. The
internal monitoring process did not include a sampling of records to ensure that when a
student has a disability that affects social skills development, the IEP addresses the skills
and proficiencies needed to avoid and respond to bullying, harassment, or teasing.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Barnstable Community Horace Mann Charter Public (District) CPR Corrective Action Plan
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Department Order of Corrective Action:
Train staff on the procedures that have been developed to ensure that the IEP Teams
consider and specifically address the skills and proficiencies needed to avoid and respond
to bullying, harassment or teasing when the student has a disability that affects social
skills development. The district must include a student record review in the internal
monitoring procedures.
Required Elements of Progress Report(s):
By March 1, 2013 submit the following as evidence of training on the requirement that
Teams always consider and specifically address the skills and proficiencies needed to
avoid and respond to bullying, harassment or teasing when the student has a disability
that affects social skills development: (1) agenda; (2) signed attendance sheet(s)
indicating the role of staff; (3) training materials; (4) date of training. In addition, for the
student name provided to the district as being in non-compliance during the record
review, provide a copy of the updated IEP.
By June 3, 2013 submit a summary report of the internal monitoring of students who
have a disability that affects social skill development and who have had a Team meeting
subsequent to the implementation of corrective actions. Include the following: (1) the
number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of
any non-compliance, (4) and the specific actions taken to remedy any identified noncompliance.
Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: list of student
names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
03/01/2013
06/03/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Barnstable Community Horace Mann Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews indicated that the parent advisory council (PAC) for special education does not
advise the district on matters that pertain to the education and safety of students with
disabilities nor do they participate in the planning, development, and evaluation of the
district's special education programs.
Description of Corrective Action:
*The School Leader will work with the Barnstable Public Schools (BPS) Superintendent
and Director of Special Education to identify parents of students with disabilities to
determine interest in assuming a leadership role in the SEPAC. In the meantime, five
activities/meetings/speakers have been scheduled for FY'13 for parents of students with
disabilities.
*Barnstable Community Horace Mann Charter Public School (BCHMCPS) will publish the
2012-2013 Special Education Parent Advisory Council (SEPAC) Meeting Schedule on our
website, in the Principal's Newsletter and the Principal's Monthly Calendar.
*SEPAC Meeting information will be distributed at Back School Evenings, Theme Night and
during Enrollment Open Houses in January each year.
*The School Leader/Principal will discuss SEPAC activities at the Principal's Monthly Coffee
Hour.
*The entry way television will include the SEPAC Meeting information and schedule.
*Copies of the SEPAC schedule are available in the Main Office.
*Each teacher will include a copy of the SEPAC Annual Schedule in their welcome back
packet.
*The 2012-2013 SEPAC Meeting Schedule will be given to each family at IEP Team
Meetings.
Title/Role(s) of responsible Persons:
Expected Date of
Marilee Cantelmo
Completion:
School Leader/Principal
09/19/2013
Evidence of Completion of the Corrective Action:
The above activities (see description) will be completed on a yearly basis.
Description of Internal Monitoring Procedures:
*We will document attempts to seek parent leaders and attendance at the parent
meetings. The problem was described by the SPED Director and principals were requested
to seek parent leaders at the Oct., 2, 2012 District Leadership Meeting.
*The School Leader and Special Education Department will annually review scheduled
activities (see description) to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 32 Parent advisory council for special
Approved
education
Status Date: 12/05/2012
Basis for Partial Approval or Disapproval:
The district proposed a plan that would allow members of the SEPAC (Special Education
Parent Advisory Council) to advise the district on matters that pertain to the education
and safety of students with disabilities. The district did not indicate how the SEPAC would
participate in the planning, development and evaluation of the district's special education
programs. The district did not indicate that it would submit copies of meeting agendas,
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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school committee agendas and/or minutes of meetings pertaining to consultation with the
PAC.
Department Order of Corrective Action:
The district must develop a plan to allow members of the SEPAC to participate in the
planning, development and evaluation of the district's special education programs.
Required Elements of Progress Report(s):
By March 1, 2013, submit a copy of the meeting agendas, school committee agendas and
the minutes pertaining to the district's consultation with the SEPAC. Also submit the plan
for the SEPAC's participation in the planning, development and evaluation of the district's
special education programs.
By June 3, 2013, submit additional documentation of subsequent meetings that provided
the opportunity of the SEPAC to advise the district on matters that pertain to the
education and safety of students with disabilities and documentation of participation in
the planning, development and evaluation of the district's special education programs.
Progress Report Due Date(s):
03/01/2013
06/03/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Barnstable Community Horace Mann Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
A review of the documentation showed that the student handbook does not indicate that
in instances when the charter school had knowledge that the student may be a student
with a disability prior to the disciplinary action, the charter school makes all protections
available to the student until and unless he or she is subsequently determined not to be
eligible.
Description of Corrective Action:
*The School Leader will change the heading "Disciplining Students with Disabilities" on
page 22 of the Student Handbook to "Disciplining Students with Disabilities and/or
Suspected Disabilities" under the Heading "Discipline Codes" (pg. 16).
*The Barnstable Public School District Handbook insert of legal requirements, which is
added to the BCHMCPS Handbook, was updated with this infromation for this school
year's handbooks (FY'13).
*The BCHMCPS Student Handbook is reviewed with School Staff on Opening Day each
year.
*BCHMCPS will follow the procedural requirements applied to students not yet determined
to be eligible for special education (See Criterion #SE 47.1 and 47.2).
Title/Role(s) of responsible Persons:
Expected Date of
Marilee Cantelmo
Completion:
School Leader/Principal
12/01/2012
Evidence of Completion of the Corrective Action:
*The BCHMCPS Handbook will include implementation of the above activities.
Description of Internal Monitoring Procedures:
*The School Leader will review the BCHMCPS School Handbook and legal requirements
annually.
*The School Leader keeps an agenda and sign-in sheets from every BCHMCPS Staff
Meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 47 Procedural requirements applied to
Approved
students not yet determined to be
Status Date: 12/05/2012
eligible for special education
Basis for Partial Approval or Disapproval:
Student handbooks have been updated and now indicate that in instances when the
charter school had knowledge that the student may be a student with a disability prior to
the disciplinary action, the charter school makes all protections available to the student
until and unless the student is subsequently determined not to be eligible. The district did
not propose training staff on these procedures.
Department Order of Corrective Action:
The charter school must train all staff responsible for the discipline of students with
disabilities on the requirements of this criterion.
Required Elements of Progress Report(s):
By March 1, 2013, submit the following as evidence of training on the procedures for
disciplining students not yet determined eligible: (1) agenda; (2) signed attendance sheet
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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(including the role of staff); (3) training materials; (4) date of training(s). Submit a copy
of the student handbook.
By June 3, 2013, submit the results of an internal review of records in which disciplinary
action was taken for a student not yet determined eligible. The internal review must be
conducted subsequent to the training and include: 1) The number of records reviewed; 2)
The number of records in compliance; 3) For all records not in compliance, determine the
root cause; and 4) Provide the corrective action for any record not in compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/01/2013
06/03/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Onsite observations demonstrated that the charter school contains a shared space used
for special education small group instruction and reading that is not sufficient in size for
the number of students and adults using the space. Specifically, the classroom is divided
in two with partitions and while the reading specialist and her assistant are working in one
area, as many as one special education teacher and two special education
paraprofessionals may be working with students on the other side of the divided room.
The noise level in the room creates a learning environment that leads to student
distractibility.
Description of Corrective Action:
*Barnstable Community Horace Mann Charter Public School (BCHMCPS) provides facilites
and classrooms for eligible studentes that promote inclusion.
*The school will review space and provide an equal Special Education classroom in all
physical respects to the average standards of general education facilites and classrooms.
*BCHMCPS will reassign reading and/or Special Education classrooms.
Title/Role(s) of responsible Persons:
Expected Date of
Marilee Cantelmo
Completion:
School Leader/Principal
09/15/2013
Evidence of Completion of the Corrective Action:
*Special Education and reading will not be housed in the same room.
Description of Internal Monitoring Procedures:
*The school will review Special Education space on a yearly basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 12/05/2012
classrooms
Basis for Partial Approval or Disapproval:
The charter school no longer provides special education services in a space that is not
sufficient in size for the number of students and adults using the space.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 1, 2013 the Department will conduct an onsite verification to ensure that special
education services are no longer provided in a shared space that is not sufficient in size
for the number of students and adults using the space.
Progress Report Due Date(s):
03/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Barnstable Community Horace Mann Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10B Bullying Intervention and Prevention
Partially Implemented
Department CPR Findings:
A review of documentation showed that the student handbook does not include the
summary of the school's Bullying Prevention and Intervention Plan.
Description of Corrective Action:
*The Barnstable Community Horace Mann Charter Public School (BCHMCPS) School
Leader will ensure that the BCHMCPS Student Handbook includes a summary of the
school's Bullying Prevention and Intervention Plan.
*The School and Faculty Handbook will cotain the Student Handbook which includes
duties of faculty and staff.
*Each year BCHMCPS will provide parents, guardians and staff annual written notice of
the student-related sections fo the local plan.
*Each year BCHMCPS will implement professional development that includes
developmentally-appropirate strategies to prevent bullying incidents.
Title/Role(s) of responsible Persons:
Expected Date of
Marilee Cantelmo
Completion:
School Leader/Principal
12/31/2012
Evidence of Completion of the Corrective Action:
The above activities will be reviewed each year before publication of the handbook and
beginning of the year professional development.
Description of Internal Monitoring Procedures:
The School Leader will annually review this requirement during the summer to ensure
compliance for the upcoming school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10B Bullying Intervention and
Status Date: 12/05/2012
Prevention
Basis for Partial Approval or Disapproval:
Student handbooks have been updated and now include the school's Bullying Prevention
and Intervention Plan. Staff training will be provided regarding the plan.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 1, 2013, submit the following as evidence of training on the Bullying Prevention
and Intervention Plan: (1) agenda; (2) signed attendance sheet (including the role of
staff); (3) training materials; (4) date of training(s). Submit a copy of the student
handbook.
Progress Report Due Date(s):
03/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Barnstable Community Horace Mann Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
Onsite observations showed that the space used for English language learners is not
comparable to the facilities for other students in the district. English language support
services are provided in the cafeteria and classes must pass through the cafeteria when
accessing the library; therefore, the area is not an appropriate distraction-free
environment for learning. See SE 55.
Description of Corrective Action:
*Barnstable Community Horace Mann Charter Public School (BCHMCPS) provides separate
facilities for Limited English Proficient students that are comparable to the facilities for
other students in the school.
*Limited English Proficient students are educated in a classroom with an adjoining small
instruction room.
Title/Role(s) of responsible Persons:
Expected Date of
Marilee Cantelmo
Completion:
School Leader/Principal
09/01/2012
Evidence of Completion of the Corrective Action:
Limited English Proficient students receive services in a classroom. No services are
provided to students in the Cafeteria.
Description of Internal Monitoring Procedures:
The School Leader will review Limited English Proficient classroom space annually to
ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 12/05/2012
Basis for Partial Approval or Disapproval:
The district stated that English language learners are not receiving instruction in the
school cafeteria.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 1, 2013, the Department will make a site visit to confirm that the instructional
space for English language learners at the charter school is comparable to the
instructional space for other students in the district.
Progress Report Due Date(s):
03/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Barnstable Community Horace Mann Charter Public (District) CPR Corrective Action Plan
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