MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Ashland
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 02/09/2010.
Mandatory One-Year Compliance Date: 02/08/2010
Summary of Required Corrective Action Plans in this Report
Criterion
SE 7
SE 55
Criterion Title
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Special education facilities and classrooms
CPR Rating
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Interviews and documentation show that when the student chooses to share decisionmaking, the choice is not always made in the presence of the Team. When students
choose to delegate decision-making, it is not always in the presence of a district
representative and one other witness. Some students are making the age-of-majority
choice prior to their eighteenth birthday.
Description of Corrective Action:
A series of meetings have been held to review the regulation and staff obligations. On
November 20, 2009, immediately following the CPR exit meeting, a TEAM Chairperson
meeting was conducted to review the finding of partial implementation regarding AHS
students in and out of district. On December 11, 2009, at a second meeting with TEAM
Chairpersons, the regulation was reviewed for a second time to insure that the TEAM
Chairpersons/Out of District Coordinators understood their obligation that shared decision
making must be agreed to at a team meeting. At a Special Education Department
meeting at AHS on February 25, 2010, the regulation was reviewed with the entire
Special Education Department to ensure regulatory understanding by all Ashland High
School liaisons and the Team Chairperson.
Anticipated Results:
No student will be requested to make the age of majority choice prior to their 18th
birthday. Any student who chooses to share decision-making, the choice will be made in
a Team meeting setting. When students choose to delegate decision-making, it will be in
the presence of a district representative and one other witness.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Administrator
Completion:
02/25/2010
Evidence of Completion of the Corrective Action:
Agendas of all three meetings held (2) with Team Chairpersons, (1) with AHS Special
Education Department staff with initials of attendees.
Description of Internal Monitoring Procedures:
A spreadsheet has been created documenting each student's approaching 18th birthday.
The Special Education Administrator will conduct a monthly review of compliance
documentation for each student following their 18th birthday from 3/2010 - 12/24/2010
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 7 Transfer of parental rights at age of
Status Date: 03/29/2010
majority and student participation and
consent at the age of majority Basis for Partial Approval or Disapproval:
The district has held a series of meeting to review the regulatory information related to
the age of majority. The district has also indicated that a spreadsheet has been
developed and that administrators will conduct a monthly review to ensure ongoing
compliance.
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Not Applicable
Required Elements of Progress Report(s):
By June 30, 2010, please provide (upload) evidence that the regulatory information and
monthly administrative review process has been reviewed by appropriate staff members;
evidence may include (but not be limited to agendas, meeting materials and attendance
sheets. Please also submit by June 30, 2010 a copy of the monitoring/tracking form the
district is using.
By September 30, 2010 please submit a detailed narrative description of the results of
you monthly administrative compliance review of age-of-majority in student records from
the period of March 1. 2010 through June 30, 2010. Include the name and role of staff
person(s) conducting the review, the dates the reviews were conducted, the number of
IEPs reviewed, the number of IEPs found in compliance with requirements and further
actions taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
06/30/2010
09/30/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Obervation and interviews show that, at the Ashland Middle School, Room 11, a special
education classroom, is isolated from other classrooms and does not maximize the
students into the life of the school.
Description of Corrective Action:
The Ashland Middle School Principal will relocate the special education classroom,
currently Room 11, to Room 208.
Anticipated Results:
Special education services will be provided in a non isolated location identified to
maximize the students into the life of the school.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Administrator and Ashland Middle School
Completion:
Principal
08/30/2010
Evidence of Completion of the Corrective Action:
The classroom materials and teacher assignment will be be moved to Room 208 over the
summer of 2010. Student schedules will reflect services provided in Room 208.
Description of Internal Monitoring Procedures:
The Special Education Administrator will tour Ashland Middle School with the Middle
School principal by August 15, 2010 to ensure the classroom relocation has taken place.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 03/29/2010
classrooms Basis for Partial Approval or Disapproval:
The Ashland Middle School Principal will relocate the special education classroom,
currently Room 11, to Room 208. The district has indicated that classroom materials and
teacher assignment will be be moved to Room 208 over the summer of 2010 and student
schedules will reflect services provided in Room 208.
Department Order of Corrective Action:
Not Applicable
Required Elements of Progress Report(s):
By June 30, 2010 the district will submit (upload) evidence that the Ashland Middle School
principal will relocate the special education classroom, currently Room 11, to Room 208 to
ensure that special education services will be provided in a non-isolated location identified
to maximize the students into the life of the school. This evidence may include but not be
limited to a copy of the Ashland Middle School floor plan, list of teacher classroom
assignments and any other relevant materials.
By September 30, 2010 the district has indicated that the students and classroom
formerly in room 11 of the middle school will now be located in Room 208. Please submit
a review of student schedules and provide the Department a copy of the results along
with a signed statement of assurance from the superintendent that the classroom in
question has been moved.
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Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
06/30/2010
09/30/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Ashland Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Susan Gala
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B Structured Learning Time
Rating: Partially Implemented
Department CPR Finding: Review of documentation and interviews demonstrated that not all 11th
and 12th grade students take physical education each year as required.
Narrative Description of Corrective Action: The 2010-2011AHS Program of Studies has been
revised by AHS administration to reflect the .25 credit annual requirement for each grade level at AHS.
Guidance Counselors will review this requirement will all students in anticipation of course selection
for the upcoming year and ensure that all students meet this requirement during the course selection
process.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: AHS Principal, Guidance
Corrective Action Activity: 09/30/2010
Counselors
Evidence of Completion of the Corrective Action: Every student at AHS will have a 2010-2011
schedule reflecting the required annual .25 physical education class.
Description of Internal Monitoring Procedures: The CPR district coordinator will sample 20 student
schedules from each grade at AHS to ensure that students are enrolled in PE at all grade levels.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B Structured
Learning Time
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
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Required Elements of Progress Report(s): By June 30, 2010 please submit a copy of the program of
the Ashland High School 2010-2011 Program of Studies to the Department that reflects the .25 credit
annual requirement for each grade level at AHS. Additionally please also provide evidence, such as
memos, emails or meeting agendas that demonstrate that the AHS Guidance Department has informed
counselors that they will review this requirement will all students in anticipation of course selection for
the upcoming year and ensure that all students meet this requirement during the course selection
process.
By September 30, 2010, submit a narrative description of the results of an administrative
review of 11th and 12th grade student schedules. Include the name and role of staff person(s)
conducting the review, the number of schedules reviewed, the number found in compliance
with requirements and further actions taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed, date
of the review, name(s) of person(s) who conducted the review with roles and signatures
Progress Report Due Date(s): June 30, 2010 and September 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Physical Restraint
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation show that physical restraint training is not
consistently offered to all staff within the first month of each school year, as required. Additionally
some schools within the district are holding the staff training in May for the following year and new
employees do not always receive this training within a month of beginning their employment.
Narrative Description of Corrective Action: The 2010-2011 school year will begin with a district
wide all staff meeting at Ashland High School on August 30, 2010. Physical Restraint training will be
conducted for all staff at that date and time.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Administrator
Corrective Action Activity: 08/30/2010
Evidence of Completion of the Corrective Action: Agenda, DESE powerpoint presentation handouts
and staff sign in sheets
Description of Internal Monitoring Procedures: The Special Education Administrator or their
designee will provide this training annually to all staff at opening exercises.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A Physical Restraint
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The 2010-2011 school year will begin with a district
wide all staff meeting at Ashland High School on August 30, 2010. Physical Restraint training will be
conducted for all staff at that date and time. However the district did not address the issue of ensuring
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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that new employees receive restraint training within the first month of their employment.
Department Order of Corrective Action: The district will develop a policy/procedure that ensures
new employees received restraint training within the first month of their employment as required.
Required Elements of Progress Report(s): By June 30, 2010 the district will develop a
procedure/policy to ensure that all new employees receive the overview restraint training within the
first month of their employment. Please provide the Department a copy of this procedure/policy along
with evidence that it has been distributed to all school principals and other relevant district personnel.
By September 30, 2010, submit evidence of physical restraint training for all staff. Evidence
may include but not be limited to the dates of the training, the agenda, resource materials and a
list of those in attendance.
Progress Report Due Date(s): June 30, 2010 and September 30, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Ashland Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Susan Gala
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement
Rating: Partially Implemented
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Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does currently have an ESL curriculum based on
the Massachusetts English Language Proficiency Benchmarks and Outcomes.
For students who do receive direct ESL instruction, documentation indicates amounts of ESL
instruction below recommended hours as outlined in the Department’s September 2009 guidance
document: “Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction
and Make Reclassification Decisions for Limited English Proficient (LEP) Students." For example,
Beginners at most every grade level receives approximately one hour per day of direct ESL instead of
the recommended amount of 2.5 hours per day.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is
clear that LEP students do not receive sheltered content instruction as no teachers have completed all
of the required categories of SEI professional development focused on the skills and knowledge
necessary for sheltering instruction, described in the Commissioner’s Memorandum of June 2004 (see
findings ELE 15). Several teachers within the district have completed Category 1 training, and some
have completed Category 2 as well.
Narrative Description of Corrective Action: 1. Professional Development in Categories 2, 3 and 4
will be provided in district according to the following schedule: Category 2- Four Saturdays Fall 2010,
Category 3 Three opportunities for 1.5 days Spring 2010, Summer 2010, Fall 2010, Category 4
Training will be contracted with ACCEPT Collaborative to provide district Category 4 training for 1520 hours on the full day professional development day in November 2010 and on three early release
afternoon trainings. To date 84 staff members have attended Category 1 training, 21 teachers have
attended Category 2 and 5 have attended Category 3.
2. For the 2010-2011 ELL staff will be reassigned to ensure that all ELL students receive the
recommended amount direct ESL services.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: 02/11/2010
Implementation: Sped Administrator,
Curriculum Coordinator, Building Principals
Evidence of Completion of the Corrective Action: 1. Through the provision of all four category
trainings, teams of staff at each grade level and/or content area (depending on grade) will be identified
as qualified to provide Sheltered English Immersion throughout the district. 2. Student schedules will
document the appropriate level of direct ESL services.
Description of Internal Monitoring Procedures: The Special Education Administrator, Curriculum
Coordinator and building principals will coordinate the trainings and specifically identify the individual
staff members, who will attend the trainings necessary to ensure that all students are receiving
appropriate sheltered content instruction by February, 2011. Building principals will ensure that
students are assigned to identify teachers trained in and participating in Category training. A sampling
of ELL student assignments at each building will be reviewed by the Special Education Administrator
in September, 2010.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Professional Development in Categories 2, 3 and 4 will
be provided in district. Category 1 training has been provided.
Department Order of Corrective Action: None
Required Elements of Progress Report(s): By September 30, 2010, submit evidence of category
trainings for all appropriate staff. Evidence may include but not be limited to the dates of the
trainings, the agenda, resource materials and a list of those in attendance.
By September 30, 2010, submit a narrative description of the results of an administrative
review of placements of ELL students. Include the name and role of staff person(s)
conducting the review, the number of ELL student assignments reviewed, the number found in
compliance with requirements and further actions taken by the district to remedy any issues
identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the schedules reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): September 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access
Rating: Partially Implemented
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, it is clear that LEP students do not receive sheltered content
instruction as none of the district teachers have completed all of the required categories of SEI
professional development focused on the skills and knowledge necessary for sheltering instruction,
described in the Commissioner’s Memorandum of June 2004 (see findings ELE 15).
Narrative Description of Corrective Action: Professional Development in Categories 2, 3 and 4 will
be provided in district according to the following schedule: Category 2- Four Saturdays Fall 2010,
Category 3 Three opportunities for 1.5 days Spring 2010, Summer 2010, Fall 2010, Category 4
Training will be contracted with ACCEPT Collaborative to provide district Category 4 training for 1520 hours on the full day professional development day in November 2010 and on three early release
afternoon trainings. To date 84 staff members have attended Category 1 training, 21 teachers have
attended Category 2 and 5 have attended Category 3.
Title/Role of Person(s) Responsible for
Implementation: Sped Administrator,
Curriculum Coordinator
Expected Date of Completion for Each
Corrective Action Activity: 02/11/2010
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Evidence of Completion of the Corrective Action: 1. Through the provision of all four category
trainings, teams of staff at each grade level and/or content area (depending on grade) will be identified
as qualified to provide Sheltered English Immersion throughout the district.
Description of Internal Monitoring Procedures: The Special Education Administrator, Curriculum
Coordinator and building principals will coordinate the trainings and specifically identify the individual
staff members, who will attend the trainings necessary to ensure that all students are receiving
appropriate sheltered content instruction by February, 2011.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Professional Development in Categories 2, 3 and 4 will
be provided in district. Category 1 training has been provided.
Department Order of Corrective Action: None
Required Elements of Progress Report(s): By September 30, 2010, submit evidence of
category trainings for all appropriate staff. Evidence may include but not be limited to the
dates of the trainings, the agenda, resource materials and a list of those in attendance.
By September 30, 2010, submit a narrative description of the results of an administrative
review of placements of ELL students. Include the name and role of staff person(s)
conducting the review, the number of ELL student assignments reviewed, the number found in
compliance with requirements and further actions taken by the district to remedy any issues
identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the schedules reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): September 30, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Rating: Partially Implemented
Department CPR Finding: Ashland Public Schools submitted a draft of a multi-year strategic plan
for offering Sheltered English Immersion Professional Development (SEI PD) to teachers who provide
content instruction to LEP students in the district. However, there was no specific indication that
Categories 3 and 4 would be offered to teachers, and currently no teachers in the district have
completed these trainings.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is
clear that LEP students do not receive sheltered content instruction as no teachers have completed all
of the required categories of SEI professional development focused on the skills and knowledge
necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004
(see findings ELE 15). Several teachers within the district have completed Category 1 training, and
some have completed Category 2 as well.
Narrative Description of Corrective Action: Professional Development in Categories 2, 3 and 4 will
be provided in district according to the following schedule: Category 2- Four Saturdays Fall 2010,
Category 3 Three opportunities for 1.5 days Spring 2010, Summer 2010, Fall 2010, Category 4
Training will be contracted with ACCEPT Collaborative to provide district Category 4 training for 1520 hours on the full day professional development day in November 2010 and on three early release
afternoon trainings. To date 84 staff members have attended Category 1 training, 21 teachers have
attended Category 2 and 5 have attended Category 3.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: 02/11/2010
Implementation: Sped Administrator,
Curriculum Coordinator
Evidence of Completion of the Corrective Action: 1. Through the provision of all four category
trainings, teams of staff at each grade level and/or content area (depending on grade) will be identified
as qualified to provide Sheltered English Immersion throughout the district.
Description of Internal Monitoring Procedures: The Special Education Administrator, Curriculum
Coordinator and building principals will coordinate the trainings and specifically identify the individual
staff members who will attend the trainings necessary to ensure that all students are receiving
appropriate sheltered content instruction by February, 2011.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Professional Development in Categories 2, 3 and 4 will
be provided in district. Category 1 training has been provided.
Department Order of Corrective Action: None
Required Elements of Progress Report(s): By September 30, 2010, submit evidence of
category trainings for all appropriate staff. Evidence may include but not be limited to the
dates of the trainings, the agenda, resource materials and a list of those in attendance.
By September 30, 2010, submit a narrative description of the results of an administrative
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review of placements of ELL students. Include the name and role of staff person(s)
conducting the review, the number of ELL student assignments reviewed, the number found in
compliance with requirements and further actions taken by the district to remedy any issues
identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the schedules reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): September 30, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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