MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Amherst
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 11/01/2013.
Mandatory One-Year Compliance Date: 11/01/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 13
Criterion Title
Progress Reports and content
SE 18B
Determination of placement; provision of IEP to parent
SE 20
Least restrictive program selected
CR 3
Access to a full range of education programs
CR 8
Accessibility of extracurricular activities
CR 10A
Student handbooks and codes of conduct
CR 12A
Annual and continuous notification concerning
nondiscrimination and coordinators
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 14
CR 15
CR 21
CR 24
Criterion Title
Counseling and counseling materials free from bias and
stereotypes
Non-discriminatory administration of scholarships, prizes
and awards
Staff training regarding civil rights responsibilities
Curriculum review
CPR Rating
Partially
Implemented
Not Implemented
Not Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Student record review and documents indicate that written information on the student's
progress toward his or her annual goals are not always reflective of the goals and
benchmarks set forth on the student's IEP.
Description of Corrective Action:
Meetings will be held with all SE teachers and service delivery personnel, no later than the
end of January 2014, to review the specifics of Criterion #13.
An email inquiry will be sent in no later than the end of January 2014 to all personnel
completing progress reports to ask for specific questions regarding progress reporting.
Progress reports from January through June 2014 will be reviewed by the Director and
SSO Administrator to review compliance of progress reports and goals and benchmarks.
Attention will be focused on if there are continuing difficulties and whether or not it is
systemic or individual. Either individual or group follow up meetings will be held to
address any non-compliance noted.
A department PD will be planned for either late in the 13-14 school year or the beginning
of the 14-15 school year to focus on Writing Measurable Goals & Objectives and Progress
Reporting.
Title/Role(s) of Responsible Persons:
Expected Date of
Dr. Faye Brady, Director of Student Services
Completion:
10/01/2014
Evidence of Completion of the Corrective Action:
Progress reporting will reflect the student's measurable goals and objectives as indicated
in the IEP.
Description of Internal Monitoring Procedures:
A meeting, as described above, will be held in December 2013 or January 2014 with a
sign in sheet.
Progress notes will be reviewed and monitored from January 2014 through March 2014
and then again April 2014 through June 2014. Adherence to goals and objectives will be
the focus of the review. A follow up meeting with personnel will be held to discuss any
ongoing compliance concerns.
The SSO Director and Administrator will investigate and schedule a professional
development opportunity for all SE personnel who develop IEPs to focus on Writing
Measurable Goals and Objectives and progress reporting.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
3
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 01/27/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a copy of the agenda, dated attendance
sheet with staff signatures and roles, and materials presented at the training that
occurred in December 2013, or January 2014, on student progress reports and content.
By June 6, 2014, subsequent to corrective actions, conduct an administrative review of
progress reports across the district. Report the number of student files reviewed at each
level, the number of progress reports that included the student's progress towards the
goals set forth in the IEP, the root cause for any continuing noncompliance, and any
corrective action taken if non-compliance is identified.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student record review and documents indicate that although parents, at the conclusion of
the IEP Team meeting, are provided with a summary of the proposed IEP, they do not
consistently receive the complete IEP within ten school working days.
Description of Corrective Action:
A meeting will be held with Special Education personnel in December 2013 to review and
update all personnel about the specifics of SE Criterion #18B.
The agenda of the meeting will include review of our internal time frame break down so
that each Team member has a clear understanding of what time frame to complete their
portion of the final IEP so that it can be complete and in the mail within the mandated and
expected time frame. The meeting agenda will also include review of the District
expectation that a comprehensive summary including all the necessary components as
indicated in the CPR finding will be provided at the end of the Team meeting along with a
copy of the Team meeting notes.
A meeting as described above will be scheduled in Dec. 2014 with a sign attendance
sheet. We will monitor our IEPs from January through March 2014 as one data point and
again April through June 2014. An update meeting with the SE personnel will be held after
the March 2014 data review. Periodic review of timeline compliance will be incorporated
into weekly supervision meetings between the Director and the SSO administrator. If
compliance is not achieved, we will develop an internal action plan to address whatever
area in the timeline adherence is identified in our system. A follow up meeting will be held
with the SE personnel in June 2014 to review the outcome of the CAP.
Title/Role(s) of Responsible Persons:
Expected Date of
Dr. Faye Brady, Director of Student Services
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
IEPs will be sent home to parents within the 10 day time frame as evidenced by review of
our IEPs through June 2014.
Description of Internal Monitoring Procedures:
A meeting as described above will be scheduled in Dec. 2013 with a sign attendance
sheet.
We will monitor our IEPs from January through March 2014 as one data point and again
April through June 2014. An update meeting with the SE personnel will be held after the
March 2014 data review.
Periodic review of timeline compliance will be incorporated into weekly supervision
meetings between the Director and the SSO administrator. If compliance is not achieved,
we will develop an internal action plan to address whatever area in the timeline adherence
is identified in our system.
A follow up meeting will be held with the SE personnel in June 2014 to review the
outcome of the CAP.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
5
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/27/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a copy of the procedures developed to
ensure that parents receive IEPs at the conclusion of IEP Team meetings within specified
timelines. Submit a copy of the agenda, dated attendance sheet with staff role and
signature, and materials presented, and a description of the internal time frame break
down reviewed at the training, conducted for responsible staff members, on the provision
of IEPs to parents at the conclusion of IEP Team meetings.
By June 6, 2014, after all corrective actions have been completed, submit an analysis of
student records conducted by the special education administration for compliance with
specified timelines for parental receipt of a completed IEP after the conclusion of IEP
Team meetings. Report the number of student files reviewed at each level, the number of
records in compliance, the root cause for any continuing noncompliance, and any
corrective action taken if non-compliance is identified.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Student record review and documents indicate that the justification on a student's IEP of
non-participation in the regular education setting is not reflective of their overall needs
and does not state how the nature or severity of the student's disability limits his or her
participation in the regular education setting with the use of supplementary aids and
services.
Description of Corrective Action:
Although our belief is the our personnel have a solid understanding and practice regarding
least restrictive environment (LRE), we will review Criterion #20 at an Education Team
Leader meeting and the SE department meeting.
A email message will be sent no later than January 2014 regarding some sample
justification language for IEP writing and a meeting will be held in early 2014 to review
IEP writing regarding removal from the GE classroom.
IEPs will be reviewed from January through March 2014 and a second time from April
through June 2014 with specific attention the justification section of the IEP. Follow up
individual or group meetings will be held to address any ongoing concerns.
The district will continue with steps to enhance Co-Teaching and UDL to demonstrate the
position and practice of educating diverse learners in the general education classroom.
Workshops on both Co-Teaching and UDL will be held during the 13-14 School Year
including both SE and classroom teachers.
Title/Role(s) of Responsible Persons:
Expected Date of
Dr. Faye Brady, Director of Student Services
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
The justification for removal from the general education classroom will be clearly stated in
the IEP and linked to the severity or nature of the student's disability.
Description of Internal Monitoring Procedures:
Meetings with SE personnel and ETLs will be held no later than the end of January 2014 to
address the above items. An agenda and sign in sheet will be maintained.
IEP reviews with specific attention to LRE will be monitored from January through June
2014 and follow up individual and/or staff meetings will be held to address concerns.
The SSO Director and Administrator will identify any particular schools or areas of ongoing
need and plan appropriate PD to address this situation.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 01/27/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a copy of the agenda, dated staff
attendance sheet with staff signature and role, and materials from the training presented
to educational team leaders and the special education department, on composing
justification statements on the removal of special needs students from the general
education environment.
By June 6, 2014, subsequent to corrective actions, submit to the Department an analysis
of student records to determine if the district is appropriately and thoroughly justifying on
a student's IEP that the least restrictive program is being selected and documented on the
IEP. Report the number of student files reviewed at each level, the number of records in
compliance, the root cause for any continuing noncompliance, and any corrective action
taken if non-compliance is identified.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the district's description of how it will
ensure that all students have equal access to the general education program does not
include the required category of gender identity.
Description of Corrective Action:
Access to full range of education programs
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability
Completion:
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 3 Access to a full range of education
Approved
programs
Status Date: 01/27/2014
Basis for Status Decision:
The district submitted an overview of the corrective actions it will take to remedy the
missing protected category of gender identity from the access to full range of educational
programs policy but it did not provide evidence that the corrective action has been
completed
Department Order of Corrective Action:
The district will submit a copy of the dated school committee meeting agenda and
minutes indicating that the inclusion of the protected category of gender identity was
voted on and approved. Also, the district will submit a copy of the revised policy that was
published in all appropriate venues including the district website and the district pages of
the student/family handbooks for all schools.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a copy of the dated school committee
meeting agenda and minutes indicating that the inclusion of the protected category of
gender identity was voted on and approved. Also, submit a copy of the amended access
to a full range of educational programs policy, with the added protected category of
gender identity.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
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By June 6, 2014, submit to the Department a copy of the notice publicizing the adoption
of the protected category of gender identity into the access to a full range of education
programs policy.
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the district's description of how it provides
nondiscriminatory equal access for all students who participate in extracurricular activities
and clubs does not include the required category of gender identity.
Description of Corrective Action:
Accessibility of Extracurricular activities
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability, Dr. Marta
Completion:
Guevara
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity. Once
approved by the Amherst-Pelham Regional School Committee, the revised policies will be
published in all appropriate venues including the district website and the district pages of
the student/family handbooks for all schools.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 8 Accessibility of extracurricular
Approved
activities
Status Date: 01/27/2014
Basis for Status Decision:
The district submitted an overview of the corrective actions it will take to remedy the
omission of the protected category of gender identity from the accessibility of
extracurricular activities policy, but it did not provide evidence that the corrective action
has been completed.
Department Order of Corrective Action:
The district will submit a copy of the dated school committee meeting agenda and
minutes indicating that the inclusion of the protected category of gender identity was
voted on and approved. Also, the district will submit a copy of the revised policy that was
published in all appropriate venues including the district website and the district pages of
the student/family handbooks for all schools.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a copy of the dated school committee
meeting agenda and minutes indicating that the inclusion of the protected category of
gender identity was voted on and approved. Also, submit a copy of the new accessibility
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
11
of extracurricular activities policy with the added protected category of gender identity.
By June 6, 2014, submit to the Department a copy of the notice publicizing the adoption
of the protected category of gender identity into the accessibility of extracurricular
activities policy.
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the district's nondiscrimination policy does
not contain the required protected category of gender identity.
Description of Corrective Action:
Student handbooks and codes of conduct
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability, Dr. Marta
Completion:
Guevara
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 10A Student handbooks and codes of
Approved
conduct
Status Date: 01/27/2014
Basis for Status Decision:
The district submitted an overview of the corrective actions it will take to remedy the
omission of the protected category of gender identity from the nondiscrimination policy,
but it did not provide evidence that the corrective action has been completed.
Department Order of Corrective Action:
The district will submit a copy of the dated school committee meeting agenda and
minutes indicating the inclusion of the protected category of gender identity was voted on
and approved. Also, the district will submit a copy of the revised policy that was published
in all appropriate venues including the district website and the district pages of the
student/family handbooks for all schools.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a copy of the dated school committee
meeting agenda and minutes indicating the inclusion of the protected category of gender
identity was voted on and approved. Also, submit a copy of the amended
nondiscrimination policy with the added protected category of gender identity.
By June 6, 2014, submit to the Department a copy of the notice publicizing the adoption
of the protected category of gender identity into the nondiscrimination policy.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
13
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
Document review and interviews indicate that written materials and other media the
district uses to publicize the district's schools do not include the required protected
category of gender identity.
Description of Corrective Action:
Annual & Continuous notification concerning nondiscrimination and coordinators
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability, Dr. Marta
Completion:
Guevara
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 12A Annual and continuous
Approved
notification concerning nondiscrimination
Status Date: 01/27/2014
and coordinators
Basis for Status Decision:
The district submitted an overview of the corrective actions it will take to remedy the
missing protected category of gender identity from written materials and other media the
district uses to publicize the district's schools. The district must also demonstrate that the
written materials and other media used to publicize the district's schools contain the
amended language.
Department Order of Corrective Action:
The district will submit samples of written materials and a list of materials and
publications that contain the updated annual and continuous notification concerning
nondiscrimination and coordinators, with all required protected categories included.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a sample notice, and a list of materials and
publications and other media that contain the notice, that the district uses to publicize the
district's schools, with the updated protected category of gender identity included.
Progress Report Due Date(s):
03/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Document review and interviews indicate that the district's description of how it will
provide students with counseling and counseling materials free from bias does not include
the required category of gender identity.
Description of Corrective Action:
Counseling & counseling materials free from bias and stereotypes
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability, Dr. Marta
Completion:
Guevara
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status:
CR 14 Counseling and counseling
Disapproved
materials free from bias and stereotypes
Status Date: 01/27/2014
Basis for Status Decision:
The district did not address how it will provide students with counseling and counseling
materials free from bias, including the required category of gender identity.
Department Order of Corrective Action:
The district will provide a detailed set of procedures and train staff members on how the
district ensures that counseling and counseling materials are free from bias and
stereotypes on the basis of race, color, sex, gender identity, religion, national origin,
sexual orientation, disability, and homelessness.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a detailed set of procedures outlining how
the district ensures that counseling and counseling materials are free from bias and
stereotypes on the basis of race, color, sex, gender identity, religion, national origin,
sexual orientation, disability, and homelessness.
By June 6, 2014, submit to the Department the dated agenda, staff sign-in sheet with role
and signature, and materials utilized, at the training conducted for responsible staff
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
16
members on the procedures ensuring that counseling and counseling materials are free
from bias and stereotypes on the basis of race, color, sex, gender identity, religion,
national origin, sexual orientation, disability, and homelessness.
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
17
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 15 Non-discriminatory administration of scholarships, prizes
Not Implemented
and awards
Department CPR Findings:
Document review and interviews indicate that the district does grant prizes and awards to
students at the elementary level but does not have a policy or procedures in place to
ensure that the prizes and awards are free of restrictions based upon race, color, sex,
gender identity, religion, national origin, sexual orientation or disability.
Description of Corrective Action:
Non-Discriminatory administration of scholarships, prizes and awards
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability, Dr. Marta
Completion:
Guevara
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status:
CR 15 Non-discriminatory administration
Disapproved
of scholarships, prizes and awards
Status Date: 01/27/2014
Basis for Status Decision:
The district did not address how it will develop a policy or procedures to grant prizes and
awards free of restrictions based upon race, color, sex, gender identity, religion, national
origin, sexual orientation or disability.
Department Order of Corrective Action:
The district will provide a detailed set of procedures and train staff members on how
students are granted prizes and awards free from restrictions based upon the protected
categories.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a detailed set of procedures outlining how
students will be granted prizes and awards free of restrictions based upon race, color,
sex, gender identity, religion, national origin, sexual orientation or disability.
By June 6, 2014, submit to the Department the dated agenda, staff sign-in sheet with
signature and role, and materials utilized, at the training conducted for responsible staff
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
18
members on the procedures ensuring that students will be granted prizes and awards free
of restrictions based upon race, color, sex, gender identity, religion, national origin,
sexual orientation or disability.
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Not Implemented
Department CPR Findings:
Document review and interviews indicate that the district does not provide in-service
training for all school personnel at least annually regarding civil rights responsibilities.
Description of Corrective Action:
Staff training regarding civil rights responsibilities
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability, Dr. Marta
Completion:
Guevara
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status:
CR 21 Staff training regarding civil rights
Disapproved
responsibilities
Status Date: 01/27/2014
Basis for Status Decision:
The district did not address how it will provide in-service training for all school personnel
at least annually regarding civil rights responsibilities.
Department Order of Corrective Action:
The district will provide a detailed set of procedures and train staff members on the
oversight and assurance that the civil rights in-service training for staff is conducted
annually.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a detailed set of procedures describing the
oversight and assurance that the civil rights in-service training for staff is conducted
annually.
By June 6, 2014, submit to the Department the dated agenda, staff sign-in sheet with
signature and role, and the materials utilized, at the training conducted for all school
personnel regarding civil rights responsibilities, including the prevention of discrimination
and harassment on the basis of students' race, color, sex, gender identity, religion,
national origin and sexual orientation and the appropriate methods for responding to it in
the school setting.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
20
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
21
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Not Implemented
Department CPR Findings:
Document review and interviews indicate that the district does not have a procedure to
ensure that individual teachers in the district review all educational materials for simplistic
and demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex,
gender identity, religion, national origin and sexual orientation.
Description of Corrective Action:
Curriculum review
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Achievement & Accountability, Dr. Marta
Completion:
Guevara
11/01/2014
Evidence of Completion of the Corrective Action:
The Amherst-Pelham Regional School Committee has an appointed Policy Subcommittee
that reviews policies for the Amherst, Pelham and Regional Districts and makes
recommendations to the full Committees for adoption. This Subcommittee has already
recommended changes to the districts? specific policy ACA: Nondiscrimination on the
Basis of Gender, Gender Identity or Sexual Orientation (currently titled ?ACA:
Nondiscrimination on the Basis of Sex?), and the Committees will be asked to approve
them at the next possible opportunity. The subcommittee will be asked to also review the
districts? general non-discrimination policy AC: Nondiscrimination to ensure it also
includes language regarding nondiscrimination on the basis of Gender Identity.
Description of Internal Monitoring Procedures:
Once approved by the Amherst-Pelham Regional School Committee, the revised policies
will be published in all appropriate venues including the district website and the district
pages of the student/family handbooks for all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status:
Disapproved
Status Date: 01/27/2014
Basis for Status Decision:
The district did not address how it will ensure that individual teachers review all
educational materials for simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, gender identity, religion, national origin and sexual
orientation.
Department Order of Corrective Action:
The district will provide a detailed set of procedures and train staff members to ensure
that individual teachers in the district review all educational materials for simplistic and
demeaning generalizations, lacking intellectual merit, on the basis of the protected
categories.
Required Elements of Progress Report(s):
By March 14, 2014, submit to the Department a detailed set of procedures used to ensure
that individual teachers in the district review all educational materials for simplistic and
demeaning generalizations, lacking intellectual merit, on the basis of the protected
categories.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
22
By June 6, 2014, submit to the Department the dated agenda, staff sign-in sheet with
signature and role, and materials utilized, at the training conducted for teachers to review
all educational materials for simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, gender identity, religion, national origin and sexual
orientation.
Progress Report Due Date(s):
03/14/2014
06/06/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Amherst CPR Corrective Action Plan
23