MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Adams-Cheshire
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/23/2013.
Mandatory One-Year Compliance Date: 05/23/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 9
SE 12
Criterion Title
Timeline for determination of eligibility and provision of
documentation to parent
Frequency of re-evaluation
SE 14
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 22
IEP implementation and availability
SE 40
Instructional grouping requirements for students aged five
and older
Bullying Intervention and Prevention
CR 10B
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 12A
CR 25
Criterion Title
Annual and continuous notification concerning
nondiscrimination and coordinators
Institutional self-evaluation
CPR Rating
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Interviews and student records indicated that the school district did not consistently
provide to the parent either a proposed IEP and proposed placement or a written
explanation of the finding of no eligibility, within forty-five school working days after
receipt of the parent's written consent to an initial evaluation or a re-evaluation.
Description of Corrective Action:
Written requests for evaluation will be noted on an evaluation calendar and 45 school
working days after that will be noted for completion. Any barriers to the timeline (ie.
Student failed to arrive for evaluation, snow day on the day of the IEP meeting, etc.) will
be noted in the additional information if an IEP is generated or on the District's refusal to
act if the student is not found eligible. The Director of Special Services, Jackie Fortier, will
check the evaluation calendar weekly to ensure that all upcoming deadlines will be met.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Services
Completion:
05/23/2014
Evidence of Completion of the Corrective Action:
Quarterly written audit reports.
Description of Internal Monitoring Procedures:
The Director of Special Services will conduct quarterly audits in order to ensure that
deadlines are being met. The results of the audit will be compiled and any discrepancies in
timelines will be noted. Explanations of specific incidences of where the deadline was not
met will be written and any determination that the district was the responsible party for
the delay will necessitate a written plan to address the specific circumstances of that case.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 07/16/2013
to parent
Basis for Partial Approval or Disapproval:
In addition to the tracking and monitoring system proposed, the district will provide a
written description of the procedures related to the timeline for determination of eligibility
and provision of documentation to parent, and will train appropriate special education
staff on the procedure.
Department Order of Corrective Action:
Provide written procedures and training for team chairs and other appropriate staff for
complying with required timelines.
Conduct an administrative review of records to determine compliance.
Required Elements of Progress Report(s):
Provide a narrative description of the district's procedures related to determining eligibility
within the required regulatory timelines, and provide evidence (agenda, sign-in sheet and
materials used, if any) that Team Chairs and other appropriate staff have been trained on
the requirement to provide parents with a proposed IEP and proposed placement or a
written explanation of the finding of no eligibility, within forty-five school working days
after receipt of the parent's written consent to an initial evaluation or a re-evaluation, by
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
3
September 30, 2013.
Conduct an internal review of student records after corrective actions were completed to,
determine if the district provided a proposed IEP and placement or a written explanation
of the finding of no eligibility, within forty-five school working days after receipt of the
written parent consent, and submit the number reviewed, the number in compliance, the
root cause of any non-compliance and the corrective actions the district will take to
remedy any identified non-compliance, by February 14, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
02/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
Interviews and student records indicated that the district does not consistently conduct
full re-evaluations every three years, as required by federal law, and there was no
documentation that the parent and district agreed that a re-evaluation was unnecessary.
Description of Corrective Action:
Full evaluations will be conducted every three years. In the event the parent and district
agree that a re-evaluation was unnecessary the proper paperwork will be filed as well as a
comment in additional information stating the same. Three year evaluation due dates will
be posted on an evaluation calendar
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Services
Completion:
05/23/2014
Evidence of Completion of the Corrective Action:
Quarterly Audit Reports.
Description of Internal Monitoring Procedures:
The Director of Special Services, Jackie Fortier, will check the calendar weekly to ensure
that all upcoming deadlines will be met. The Director of Special Services will conduct
quarterly audits in order to ensure that deadlines are being met. The results of the audit
will be compiled and any discrepancies in timelines will be noted. Explanations of specific
incidences of where the deadline was not met will be written and any determination that
the district was the responsible party for the delay will necessitate a written plan to
address the specific circumstances of that case.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Partially
Approved
Status Date: 07/16/2013
Basis for Partial Approval or Disapproval:
In addition to the tracking and monitoring proposed by the district, appropriate staff
should be trained using written procedures developed by the district to ensure compliance
with timelines.
Department Order of Corrective Action:
Provide written procedures for compliance. Provide Team Chairs and other appropriate
staff on the requirement to conduct full re-evaluations every three years.
Monitor compliance with internal reviews of student records.
Required Elements of Progress Report(s):
Provide a description of district procedures to ensure that full re-evaluations are
conducted every three years as required, by September 30, 2013.
Provide evidence (agenda, sign-in sheet and materials used, if any) that Team Chairs and
other appropriate staff have been trained on the requirement to conduct full reevaluations every three years, as required, by September 30, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
5
Conduct an internal review of records of students who required a three-year evaluation
since corrective action was completed, and submit the number reviewed, the number in
compliance, the root cause of any non-compliance and the corrective actions the district
will take to remedy any identified non-compliance, by February 14, 2014.
*Please note when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
02/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Interviews and student records indicated that the district does not consistently hold
annual team meetings within the prescribed year to consider a student's progress and to
review, revise, or develop a new IEP or refer the student for a re-evaluation.
Description of Corrective Action:
The district will hold annual team meetings within the prescribed year. Annual team
meeting dates will be tracked on a calendar. In general, meetings will be set for 1 month
prior to the end of the current IEP period. Any barriers to holding the meeting within the
one year time line (snow day, parent unable to attend, etc) will be documented in
additional information.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Services
Completion:
05/23/2014
Evidence of Completion of the Corrective Action:
Quarterly Audit Reports
Description of Internal Monitoring Procedures:
The Director of Special Services, Jackie Fortier, will conduct quarterly audits in order to
ensure that deadlines are being met. The results of the audit will be compiled and any
discrepancies in timelines will be noted. Explanations of specific incidences of where the
deadline was not met will be written and any determination that the district was the
responsible party for the delay will necessitate a written plan to address the specific
circumstances of that case.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Partially
Approved
Status Date: 07/16/2013
Basis for Partial Approval or Disapproval:
In addition to the tracking and monitoring proposed, the district will provide a written
description of the procedure for ensuring annual Team meetings are held as required, and
provide training to Team Chairs and other appropriate staff on the developed procedures.
Department Order of Corrective Action:
Provide a written description of the procedure to ensure annual Team meetings are held
as required.
Provide training to Team Chairs and other appropriate staff on the requirement to hold
annual team meetings within the prescribed year to consider a student's progress and to
review, revise, or develop a new IEP or refer the student for a re-evaluation.
Required Elements of Progress Report(s):
Provide a description of district procedures on the requirement to hold annual team
meetings within the prescribed year to consider a student's progress and to review,
revise, or develop a new IEP or refer the student for a re-evaluation, by September 30,
2013.
Provide evidence (agenda, sign-in sheet and materials used, if any) that Team Chairs and
other appropriate staff have been trained on the requirement to hold annual team
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
7
meetings within the prescribed year to consider a student's progress and to review,
revise, or develop a new IEP or refer the student for a re-evaluation, by September 30,
2013.
Conduct an internal review of records of students who are due for an annual meeting
between November 1, 2013 and February 1, 2014, and submit the number reviewed, the
number in compliance, the root cause of any non-compliance and the corrective actions
the district will take to remedy any identified non-compliance, by February 14, 2014.
*Please note when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
02/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Interviews and student records indicated that the district does not consistently provide
the parent with two (2) copies of the proposed IEP and proposed placement along with
the required notice, immediately following the development of the IEP.
Description of Corrective Action:
The district will provide the parent with two copies of the proposed IEP and proposed
placement as required by the regulations. This provision will be noted within IEP
documentation (N1, additional information).
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Services
Completion:
05/23/2014
Evidence of Completion of the Corrective Action:
Quarterly Audit Reports.
Description of Internal Monitoring Procedures:
The Director of Special Services, Jackie Fortier, will conduct quarterly audits to ensure
that parents are being provided with two copies of the IEP. The results of the audit will be
compiled and any discrepancies will be noted. Explanations of specific incidences of where
two copies of the IEP were not provided will be written. A written plan to address the
circumstances regarding the failure to provide two copies will be developed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 07/16/2013
Basis for Partial Approval or Disapproval:
In addition to the monitoring proposed, the district will provide a written description of the
procedures to ensure that the parent receives two (2) copies of the proposed IEP and
proposed placement along with the required notice, immediately following the
development of the IEP, and training is provided to Team Chairs and other appropriate
staff.
Department Order of Corrective Action:
Provide a description of the district procedures to ensure that parents are provided with
two (2) copies of the proposed IEP and proposed placement along with the required
notice, immediately following the development of the IEP.
Provide training to Team Chairs and other appropriate staff on the requirement to provide
the parent with two (2) copies of the proposed IEP and proposed placement along with
the required notice, immediately following the development of the IEP.
Required Elements of Progress Report(s):
Provide a description of the district procedures to ensure that parents are provided with
two (2) copies of the proposed IEP and proposed placement along with the required
notice, immediately following the development of the IEP, by September 30, 2013.
Provide evidence (agenda, sign-in sheet and materials used, if any) that Team Chairs and
other appropriate staff have been trained on the requirement to provide the parent with
two (2) copies of the proposed IEP and proposed placement along with the required
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
9
notice, immediately following the development of the IEP, by September 30, 2013.
Conduct an internal review of IEPs written since corrective action was completed to
determine if the district provided the parent(s) with two (2) copies of the proposed IEP
and proposed placement along with the required notice, immediately following the
development of the IEP and submit the number reviewed, the number in compliance, the
root cause of any non-compliance and the corrective actions the district will take to
remedy any identified non-compliance, by February 14, 2014.
*Please note when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
02/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Interviews and documents indicated that Cheshire Elementary has only one special
education teacher for grades K-5 who provides all services for up to 30 students, which
often results in the delayed implementation of services on the accepted IEP.
Description of Corrective Action:
Annually, prior to the start of school, the Principal of Cheshire Elementary, Peter Bachli,
and the Director of Special Services, Jackie Fortier, will review current IEP services
required and assess the need for additional supports to ensure the timely implementation
of services.
Title/Role(s) of responsible Persons:
Expected Date of
Principal Cheshire Elementary, Director of Special Services
Completion:
08/28/2014
Evidence of Completion of the Corrective Action:
Schedule of service provision
Description of Internal Monitoring Procedures:
By the first week of October, the Principal of Cheshire Elementary and the Director of
Special Services will meet to ensure that the service delivery obligations are being met.
Any instances where service delivery is being delayed will necessitate a written response
to correct the delay. One week after such a plan is written the Director of Special Services
will check to ensure the situation has been ameliorated.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 22 IEP implementation and
Approved
availability
Status Date: 07/16/2013
Basis for Partial Approval or Disapproval:
The district will submit the special education teacher(s) assigned class schedules for
Cheshire Elementary School.
Department Order of Corrective Action:
The district will submit the special education teacher(s) assigned class schedules for
Cheshire Elementary School.
Required Elements of Progress Report(s):
Conduct a review of current IEP students and services required at Cheshire Elementary,
and staffing patterns, to determine if service delivery obligations are being met, and if
not, how the district will remedy the situation, by September 30, 2013. Please include the
total number of students receiving special education services and the special education
teacher(s) assigned class schedules.
Submit a follow up review of students on IEPs, services required and staffing patterns at
Cheshire Elementary School to determine if service delivery obligations are being met,
and if not, how the district will remedy the situation, by February 14, 2014.
Progress Report Due Date(s):
09/30/2013
02/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 40 Instructional grouping requirements for students aged five Partially Implemented
and older
Department CPR Findings:
Documents and interviews indicated that at Plunkett Elementary School, the Grade 2
reading group has 20 students with one special education teacher and 3 aides; however
the district did not inform the Department or the parents of the decision to increase
instructional group size.
Description of Corrective Action:
The Principal of Plunkett Elementary, Michelle Colvin, and the Director of Special Services,
Jackie Fortier, will review groupings prior to the start of school to ensure compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Principal of Plunkett Elementary and Director of Special Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Quarterly Audit Report.
Description of Internal Monitoring Procedures:
The Director of Special Services will conduct quarterly audit to see if any change in
grouping size has occurred and to ensure that the notification requirements for any
changes have been met
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 40 Instructional grouping
Approved
requirements for students aged five and
Status Date: 07/16/2013
older
Basis for Partial Approval or Disapproval:
The district will submit the class schedule for the Grade 2 reading group(s), including the
names of students, teacher(s) and paraprofessionals.
Department Order of Corrective Action:
The district will submit the class schedule for the Grade 2 reading group(s), including the
names of students, teacher(s) and paraprofessionals.
Required Elements of Progress Report(s):
Submit the results of a review of the Grade 2 reading group at Plunkett Elementary
School. Please include the class schedule for the Grade 2 reading group(s), including the
names of students, teacher(s) and paraprofessionals. Provide a description of how the
district will remedy any non-compliance, if necessary, by September 30, 2013.
Submit the results of a follow-up review of the Grade 2 reading group at Plunkett
Elementary School. Please include the class schedule for the Grade 2 reading group(s),
including the names of students, teacher(s) and paraprofessionals. Provide a description
of how the district will remedy any non-compliance, if necessary, by February 14, 2014.
Progress Report Due Date(s):
09/30/2013
02/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10B Bullying Intervention and Prevention
Partially Implemented
Department CPR Findings:
Staff interviews and documents indicated that the district did not provide professional
development to all staff on bullying intervention and prevention. Cafeteria workers, bus
drivers, athletic coaches, and advisors to extracurricular activities did not receive
professional development.
Description of Corrective Action:
Annually, Superintendent of Schools, Kristen Gordon, will ensure provision of PD to all
staff (including cafeteria workers, athletic coaches, and advisors to extracurricular
activities) on bullying intervention and prevention. Bus drivers are contracted with a
private company. The district will work with the company to ensure the bus drivers have
the necessary training.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools
Completion:
10/31/2013
Evidence of Completion of the Corrective Action:
Agendas denoting the Bullying Training as well as attendance sheets with names, roles
and signatures will be gathered as evidence of having met this requirement.
Description of Internal Monitoring Procedures:
By the end of the September, the Superintendent will have a review conducted to ensure
that the necessary training occurred. If found that the training has not occurred a training
date will be established.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10B Bullying Intervention and
Status Date: 07/16/2013
Prevention
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit evidence (agendas, sign-in sheets, materials used) that all staff, including
cafeteria workers, bus drivers, athletic coaches, and advisors to extracurricular activities
received professional development on bullying intervention and prevention, by September
30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
Document review indicated that the district's written materials and other media used to
publicize its schools, do not include a notice that the schools do not discriminate on the
basis of race, color, national origin, sex, gender identity, disability, religion, or sexual
orientation.
Description of Corrective Action:
Annually during the summer, the Superintendent of the District, Kristen Gordon, will
ensure the review of all written materials and other media used to publicize the schools,
to ensure that they include a notice that the schools do not discriminate on the basis of
race, color, national origin, sex, gender identity, disability, religion, or sexual orientation.
Televised media will have this information, either verbally or textually, included in the
broadcast.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
A written review of the findings will be created. Any instances necessitating a change to
policy will be brought before the school committee for approval no later than one month
after the finding.
Description of Internal Monitoring Procedures:
By the end of September, the Superintendent will ascertain if the review has been
completed. If it is found the review has not yet been completed, a document with a
timeline and parties responsible for completion will be created.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 12A Annual and continuous
Status Date: 07/16/2013
notification concerning nondiscrimination
and coordinators
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Review all materials used to publicize the Adams-Cheshire Public Schools to determine if
they include a notice that the district does not discriminate on the basis of race, color,
national origin, sex, gender identity, disability, religion, or sexual orientation. For those
that do not, amend the documents to include the required language and submit a sample
of documents, by September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
Document review indicated that the district has not evaluated its K-12 program to ensure
that all students, regardless of race, color, sex, gender identity, religion, national origin,
limited English proficiency, sexual orientation, disability, or housing status, have equal
access to all programs, including athletics and other extracurricular activities.
Description of Corrective Action:
Annually, prior to the start of the school year, the Superintendent of Schools, Kristen
Gordon, will ensure the evaluation of the K-12 program through the use of an assessment
tool to ensure that all students, regardless of race, color, sex, gender identity, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities. It will make such changes as are indicated by the evaluation.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools
Completion:
05/23/2014
Evidence of Completion of the Corrective Action:
Results of the assessment tool.
Description of Internal Monitoring Procedures:
By the end of the October, the Superintendent will ensure the assessment has been
completed and the results reviewed. Any changes made will be documented for School
Committee approval.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 07/16/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the assessment tool or a description of how the district will conduct an
institutional self-evaluation of the district's K-12 program to determine if all students,
regardless of race, color, sex, gender identity, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities, by September 30, 2013.
Submit the results of the institutional self-evaluation of the district's K-12 program and
include any changes the district plans to make, by February 14, 2014.
Progress Report Due Date(s):
09/30/2013
02/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
15
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Adams Cheshire Regional School District
Corrective Action Plan Review
Program Area: English Learner Education
Prepared by: Adams-Cheshire Regional School District/Jacquelyn Fortier, Andrew Clark
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 19, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver procedures
Rating: Not implemented
Department CPR Finding: Document review and an interview indicated that the district did not have
a waiver procedure in place.
Narrative Description of Corrective Action: ACRSD will implement changes to the procedures
regarding ELE 4. The new format for Waiver status from the ESL program will consist of a
Waiver/Op-out form Annually/Initially sent home to parents, alongside Initial/Annual Parental
Notification letters and standardized test scores, such as MCAS, ACCESS for ELLs, and W-APT
reports. Should a parent opt-out of ESL services, records will be kept in the student file. Copies of
these documents will be kept in the student file.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ESL Teacher/Andrew Clark
Corrective Action Activity: 02/28/2014
Evidence of Completion of the Corrective Action: The evidence for the completion of this corrective
action will be waiver/op out forms in the student file. Waiver/op out form was created-attached to hard
copy of CPR mailed in.
Description of Internal Monitoring Procedures: Special Services will handle the internal monitoring
process for this corrective action, with record reviews in regular meetings concerning student intake
and upkeep with the ESL teacher.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
16
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Submit a copy of the district’s waiver procedures and the new waiver form that parents can use to
request a waiver for their child from Sheltered English Immersion instruction, by June 30, 2014.
 Please review more information about waivers, including sample waiver forms, in the Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners at http://www.doe.mass.edu/ell/guidance_laws.html
Review the records for all ELL students, and submit copies of waiver forms that parents have signed, if
any, in a language they can understand, by September 30, 2014.
Progress Report Due Date(s): June 30, 2014; September 30, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially implemented
Structure
Department CPR Finding: Although the district stated that they had an ESL curriculum, the
documentation they submitted in regard to curriculum was only an overview of the sheltered content
instruction plan for fifth and sixth grade Math and ELA. Therefore, there is no indication showing that
the district had an ESL curriculum used for direct ESL instruction or a plan to develop one that is
aligned to the Massachusetts Curriculum Frameworks and integrates components of the WIDA ELD
standards frameworks. (See the Department’s WIDA ELD Standards update from at
http://www.doe.mass.edu/ell/wida.html).
Document review indicated that ELLs at Level 3 receive only 45 minutes of ESL instruction three times
per week, when the recommended hours of ESL instruction for this level of proficiency is 1-2 hours per
day. Current hours of ESL instruction provided to ELL students at Level 3 are not consistent with the
Department guidelines. Please see the “Transitional Guidance on Identification, Assessment,
Placement, and Reclassification of English Language Learners August 2013” as found on
http://www.doe.mass.edu/ell/guidance_laws.html.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
17
Narrative Description of Corrective Action: ACRSD will implement changes to the procedures
regarding ELE 5. The new format for Program Placement and Structure will change by designing
curriculums for each grade tier as determined by WIDA that utilizes mainstream texts, WIDA
Performance Indicators, Additional materials, Massachusetts Framework, and Common Core State
Standards. This Tiered structure will be developed by the ESL teacher over a period of time, beginning
with the Tier that contains the highest concentration of language learners. Tier 1 will consist of grades
k-5. Tier 2 will consist of grades 6-8. Tier 3 will consist of grades 9-12. Each grade will have its own
curriculum developed to align itself to Common Core and Massachusetts Framework while
implementing WIDA Performance Indicators and additional ESL Teacher developed materials. In the
development of this timeline, we expect to develop curriculum in the order of 2, 1, 3. Each Tier is
expected to take 4 months.
ACRSD will implement changes to the procedures regarding ELE 5. The new format for Program
Placement and Structure will change by making use of the recommended hours of ESL instruction as
prescribed by the Department of Elementary and Secondary Education guidelines found in the .pdf
“Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English
Language Learners August 2013”. A hard copy will be kept in each school for reference, as well as on
computers associated with Special Services and ESL teachers. The ESL teacher will provide each
principal with the scheduling needs of ESL students prior to the start of the school year or when a new
student enters the district.
Title/Role of Person(s) Responsible for
Implementation: ESL Teacher/Andrew Clark
Expected Date of Completion for Each
Corrective Action Activity: 05/23/2014
Evidence of Completion of the Corrective Action: This Curriculum planning and development will
be tracked on Build Your Own Curriculum. Units will be filed in the ESL classroom. Student
schedules will reflect the mandated ESL instructional time.
Description of Internal Monitoring Procedures: Special Services will handle the internal monitoring
process for this corrective action, with regular meetings concerning curriculum development and
maintenance with the ESL teacher. The schedule of service delivery will be shared with the director of
special services and reviewed regularly with the ESL teacher at these meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf,
by June 30,2014.
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district, by June 30, 2014.
3) Submit a plan that includes information about a process for reviewing or developing ESL
curriculum that integrates WIDA ELD standards. Submit a plan for WIDA implementation
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
18
including information such as WIDA training opportunities for the district staff, responsible
district staff, meeting dates, minutes and signing sheets and timelines for implementation, by
September 30, 2014.
Progress Report Due Date(s): June 30, 2014; September 30, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Not implemented
Department CPR Finding: Document and student record review indicated that the district did not
demonstrate that it notifies parents upon identification of a student as ELL, or annually thereafter.
Narrative Description of Corrective Action: ACRSD will implement changes to the procedures
regarding ELE 10. The new format for conducting Parental Notification will consist of better record
keeping practices concerning Initial and Annual Parental Notification regarding ESL instruction their
child receives. Two new forms will be incorporated, an Initial Identification letter that will go home
with the child at the same time as a Waiver Form. The Annual Notification letter will go home with
students at the same time as the WIDA ACCESS for ELLs scores are distributed to Parents/Guardians.
Copies of these documents will be kept in the student file.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ESL Teacher/Andrew Clark
Corrective Action Activity: 02/28/2014
Evidence of Completion of the Corrective Action: The evidence for the completion of this corrective
action will be the notification forms updated regularly in the student file. Initial and Annual
notification letters were created-attached in hard copy CPR.
Description of Internal Monitoring Procedures: Special Services will handle the internal monitoring
process for this corrective action, with regular meetings with the ESL teacher. Record review will show
Parental Notification letters in the files .
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Submit copies of the notices the district has developed to notify parents about the status of their
children as English Language Learners, upon initial identification and annually thereafter, by June 30,
2014. (See a template for the Parent Notification Form in the Transitional Guidance on Identification,
Assessment, Placement, and Reclassification of English Language Learners;
www.doe.mass.edu/ell/guidance_laws.html.)
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
19
Review the records for all ELL students, and submit copies of initial and annual notices the district has
sent to parents to notify them of the status of their children as English Language Learners, by
September 30, 2014.
Progress Report Due Date(s): June 30, 2014; September 30, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially implemented
Programs and Services
Department CPR Finding: Documents and student record review and staff interviews indicated that
the district is a low incidence district which placed ELL students into regular education classrooms
with teachers who have not received training to provide sheltered English Immersion (SEI) instruction.
Therefore, the district did not provide equal access to programs and services
Narrative Description of Corrective Action: ACRSD will implement changes to the procedures
regarding ELE 11. The new format for Equal Access to Academic Programs and Services will revolve
around the implementation of the statewide RETELL initiative, of which ACRSD is a Cohort 3 district.
During this transition, we will provide training in SEI to teachers in all grades, although we will start
by providing training and access to SEI information to teachers in grades who have/will have identified
students. These changes will be implemented through on-going training as prescribed by the DESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/Kristen Gordon
Corrective Action Activity: 05/23/2014 and
cohort 3 RETELL year
Evidence of Completion of the Corrective Action: SEI endorsement for all teaching staff, RETELL
professional development sign-in sheets and agendas. Professional development committee plan will
document RETELL training dates
Description of Internal Monitoring Procedures: Staff professional development evaluations and
record keeping related to SEI endorsement in teacher files
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: /ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide an update on the status of training of teachers in SEI, by June 30, 2014.
Progress Report Due Date(s): June 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
20
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially implemented
Department CPR Finding: The district reports on the documentation that ESL instruction is provided
to ELL students by a licensed ESL teacher. However, neither the name nor the license information for
the ESL teacher(s) is provided. Therefore, there is no indication showing that the district has an ELE
program consistent with G.L. c. 71A, §§ 2 and 4.
Narrative Description of Corrective Action: The name of the licensed ESL teacher will be given to
the DESE as well as the licensure information. Any subsequent ESL teachers will be licensed as such
in order to provide ESL instruction
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/Kristen Gordon
Corrective Action Activity: June 30th, 2014
Evidence of Completion of the Corrective Action: DESE issued ESL MTEL report of ESL teacher,
Certification number of ESL teacher
Description of Internal Monitoring Procedures: Yearly review of licensure of ESL teacher by
superintendent or designee.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1 -Provide evidence of the licensure of the current ESL teacher(s) by June 30, 2014.
2 -Provide a copy of the 2014-15 ESL teacher schedule(s) for all grade levels district wide. All
schedules should include the following for each block of time: a. Names of the ELL students;
b. Grade level for each student; c. English proficiency level for each student, by September 30,
2014.
Progress Report Due Date(s): June30, 2014; September 30, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not implemented
Department CPR Finding: Document review and an interview indicated that the district did not have
an ELE program, therefore had not conducted an evaluation.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
21
Narrative Description of Corrective Action: ACRSD will implement changes to the procedures
regarding ELE 17. The new format for evaluating program performance will be determined through
the use of data tracking related to student scores on standardized assessments. This new change in data
management will keep records based on ongoing performance assessment in the following: MCAS data
and WIDA/ACCESS data. A chart template will be created for not only each student’s performance,
but for students placed by grade level and WIDA tier. Student performance will also be monitored
through a narrative progress report to illustrate social and linguistic growth immeasurable by databased teacher assessments.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ESL Teacher/Andrew Clark
Corrective Action Activity: 02/28/2014
Evidence of Completion of the Corrective Action: The ESL teacher will implement this change as of
February 28th, 2014. Results of 2012 MCAS and ACCESS evaluations will be compared to 2013
results in a chart and narratives.
Description of Internal Monitoring Procedures: The evidence for the completion of this corrective
action will be updated charts and narratives reviewed regularly in the student file with the ESL teacher
and Director of Special Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Submit a report of the evaluation of the district’s ELE program, which includes any changes made in
response to the evaluation, by June 30, 2014. (The district can find an optional program evaluation
form at http:/www.doe.mass.edu/ell/resources.htm.)
Progress Report Due Date(s): June 30, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL students
Rating: Partially implemented
Department CPR Finding: Document and student record review indicated that the district did not
maintain all required information in the ELL student records. Results of the MEPA and MELA-O, and
copies of parent notification letters were not evident.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
22
Narrative Description of Corrective Action: ACRSD will implement changes to the procedures
regarding ELE 18. The new record keeping procedures will be more comprehensible and accessible.
In our new record keeping system, each designated language learner will have a comprehensive
checklist stapled to the student folder, both in the main file and in the ESL teacher file. This new
checklist will include copies of the follow: Primary Home Language Survey, Previous School Records,
Parental Notification letters (initial/annual), WIDA ACCESS/W-APT scores and dates taken, MCAS
Results, Non-consent Form, Waiver Documentation, and Individual Student Success Plan.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ESL Teacher/Andrew Clark
Corrective Action Activity: 02/28/2014
Evidence of Completion of the Corrective Action: The ESL teacher will implement this change as of
February 1st, 2014. Forms and checklists have been created.
Description of Internal Monitoring Procedures: Special Services will handle the internal monitoring
process for this corrective action, with monthly meetings concerning student intake and file upkeep.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of ELL
students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Submit a copy of the checklist that the district will use to maintain all required information in ELL
student records, by June 30, 2014.
Conduct an internal review of the records of ELL students to determine if all required documentation is
contained in the file and submit the number of documents reviewed, the number in compliance, the root
cause of any non-compliance, and the district’s plan to rectify the non-compliance, by June 30, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): June 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Adams-Cheshire CPR Corrective Action Plan
23