MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Acton
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 06/03/2011.
Mandatory One-Year Compliance Date: 06/02/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 55
Criterion Title
Special education facilities and classrooms
CPR Rating
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observation and interviews demonstrated that, at the Conant School, special education
classes are clustered and in trailers which are removed from the regular education
classrooms.
Description of Corrective Action:
The Director of Pupil Services (or Designee) will meet with the Building Principal and other
relevant parties to identify the relocation of special education classrooms so that they are
no longer clustered and removed from other regular education classrooms. Moreover, the
Director of Pupil Services will facilitate training regarding the requirement that school
districts must provide facilities and classrooms for eligible students that:
Maximize the inclusion of students into the life of the school
Provide accessibility to fully implement each student's IEP
Provide physical equality to the same average standards of general education facilities
and classrooms
Anticipated Results:
The relocation of identified Special Education classrooms will be completed by the end of
the April 2012 break
Title/Role(s) of responsible Persons:
Expected Date of
Dir. Pupil Services/Designee
Completion:
Dir. Technology
06/02/2012
Dir. Facilities
Bldg. Principal
Evidence of Completion of the Corrective Action:
A revised floor plan of the Conant School will reflect the relocation of the identified
Special Education classrooms and will be provided to the DESE not later than 6/2/2012
Description of Internal Monitoring Procedures:
The Director of Pupil Services or Designee will coordinate with the Conant
Principal and Director of Facilities to relocate identified classrooms and ensure that they
are not clustered together
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 55 Special education facilities and
Approved
classrooms
Status Date: 07/05/2011
Basis for Partial Approval or Disapproval:
The district has proposed that the Director of Pupil Services and the building Principal will
assess the allocation of classroom space within the school and identify appropriate space
to relocate the special education classes. The district has proposed that the classrooms
will be relocated in April 2012, however since the district has already begun consideration
of this issue the Department is ordering that the classrooms be relocated by January
2012.
Department Order of Corrective Action:
The district administration and building principal will develop a plan by October 2011 to
relocate special education classrooms in order to maximize inclusion of special needs
students into the life of school. This plan will include completion date of January 2, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton CPR Corrective Action Plan
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for space relocation.
Required Elements of Progress Report(s):
The district will submit a written plan that includes a proposed floor plan demonstrating
that the special education classrooms at the Conant School will be relocated within the
facility to maximize inclusion in the life of the school and a statement of assurance from
the superintendent that the classrooms will be relocated no later than January 2, 2012.
Please provide this to the Department on or before October 31, 2011.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review the classroom relocation at the Conant School. Please provide this to the
Department on or before January 20, 2012.
Progress Report Due Date(s):
10/31/2011
01/20/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Acton Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by:
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: June 2, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 23 Comparable Facilities
Rating: Partially Implemented
Department CPR Finding: See SE 55.
Narrative Description of Corrective Action: The Director of Pupil Services (or Designee) will
meet with the Building Principal and other relevant parties to identify the relocation of
special education classrooms so that they are no longer clustered and removed from other
regular education classrooms. Moreover, the Director of Pupil Services will facilitate
training regarding the requirement that school districts must provide facilities and
classrooms for eligible students that: Maximize the inclusion of students into the life of
the school Provide accessibility to fully implement each student's IEP Provide physical
equality to the same average standards of general education facilities and classrooms.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dir. Pupil Services/Designee
Corrective Action Activity: June 20, 2012
Dir. Technology
Dir. Facilities
Bldg. Principal
Evidence of Completion of the Corrective Action: A revised floor plan of the Conant School
will reflect the relocation of the identified Special Education classrooms and will be
provided to the DESE not later than 6/2/2012.
Description of Internal Monitoring Procedures: The Director of Pupil Services or Designee
will coordinate with the Conant Principal and Director of Facilities to relocate identified
classrooms and ensure that they are not clustered together .
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 23 Comparable
Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: (See SE 55) The district has proposed that the
Director of Pupil Services and the building Principal will assess the allocation of classroom
space within the school and identify appropriate space to relocate the special education classes.
The district has proposed that the classrooms will be relocated in April 2012, however since
the district has already begun consideration of this issue the Department is ordering that the
classrooms be relocated by January 2012.
Department Order of Corrective Action: The district administration and building principal will
develop a plan by October 2011 to relocate special education classrooms in order to maximize
inclusion of special needs students into the life of school. This plan will include completion
date of January 2, 2012 for space relocation.
Required Elements of Progress Report(s): The district will submit a written plan that includes a
proposed floor plan demonstrating that the special education classrooms at the Conant School
will be relocated within the facility to maximize inclusion in the life of the school and a
statement of assurance from the superintendent that the classrooms will be relocated no later
than January 2, 2012. Please provide this to the Department on or before October 31, 2011.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review the classroom relocation at the Conant School. Please provide this to the Department
on or before January 20, 2012.
Progress Report Due Date(s): October 31, 2011 and January 20, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Acton Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Elizabeth Huber
Director of Pupil Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: June 2, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Review of records and interviews showed that progress reports on
language acquisition are issued once, at the end of the academic year, which is not the same frequency
as general education reporting.
Narrative Description of Corrective Action: In response to the Coordinated Program Review,
the District added a .2 FTE ELL Coordinator position for the 2011-2012 school year. In
addition to annual training regarding forms, processes and procedures for ELL students, ELL
translation services offered by the school district will also be reviewed. Moreover, the District
has developed an internal tracking form; a checklist for each ELL student that ensures
compliance with all ELL procedures, including but not limited to progress report timelines.
This ELL reporting checklist will indicate corresponding dates for all elementary building
based report cards.
Title/Role of Person(s) Responsible for
Implementation:
Director of Pupil Services
Expected Date of Completion for Each
Corrective Action Activity: June 2, 2012
or Designee
ELL Coordinator
APS Building Principals
APS Chairperson of Counseling and
Psychological Services
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action: Student records include required parent
notification letters, progress reports, translated report cards, and student schedules. Student
work samples and assessments will also be found in the student records maintained by the
District.
Description of Internal Monitoring Procedures: The ELL Coordinator will annually review the
student records of identified ELL students to ensure that appropriate documentation of ELL
services is included in the student record maintained by the District. On an annual basis, the
Director of Pupil Services will randomly select student records for review as well. To ensure
that appropriate staff members are trained in the maintaining of required documents within the
student record, the Director of Pupil Services will facilitate an annual Fall training for
elementary building principals, designated ELL staff and school counselors, regarding the
maintenance of ELL records and required documentation including but not limited to progress
reports. Verification will be provided through sign-in sheets.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Parental Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Please submit to a copy of the ELL Record Tracking form and any procedures or policies
related to the form. Additionally, please submit evidence that the appropriate ELE staff
members have been trained on the use of the form and the requirements of this criterion.
Evidence may include but not be limited to the dates of the trainings, the agenda, resource
materials and a list of those in attendance. Please submit this to the Department on or before
October 31, 2011.
Submit the results of an administrative review of student records subsequent to the district’s
implementation of all corrective actions related to parental notification. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department on or
before January 20, 2012.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student
names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, their role(s), and signature(s).
Progress Report Due Date(s): October 31, 2011 and January 20, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: Review of records for LEP students showed that not all required
documents are included in the files. Information on previous school experiences, monitoring forms for
FLEP students, progress reports and report cards are missing.
Narrative Description of Corrective Action: In response to the Coordinated Program Review,
the District added a .2 FTE ELL Coordinator position for the 2011-2012 school year. In
addition to annual training regarding forms, processes and procedures for ELL students, ELL
translation services offered by the school district will also be reviewed. Moreover, the District
has developed an internal tracking form; a checklist for each ELL student that ensures
compliance with all ELL regulations and procedures.
Title/Role of Person(s) Responsible for
Implementation:
Director of Pupil Services
Expected Date of Completion for Each
Corrective Action Activity: June 2, 2012
or Designee
ELL Coordinator
APS Building Principals
APS Chairperson of Counseling and
Psychological Services
Evidence of Completion of the Corrective Action: Student records include required parent
notification letters, progress reports, translated report cards, and student schedules. Student
work samples and assessments will also be found in the student records maintained by the
District.
Description of Internal Monitoring Procedures: The ELL Coordinator will annually review the
student records of identified ELL students to ensure that appropriate documentation of ELL
services is included in the student record maintained by the District. On an annual basis, the
Director of Pupil Services will randomly select student records for review as well. To ensure
that appropriate staff members are trained in the maintaining of required documents within the
student record, the Director of Pupil Services will facilitate an annual Fall training for
elementary building principals, designated ELL staff and school counselors, regarding the
maintenance of ELL records and required documentation. Verification will be provided
through sign-in sheets.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Records of LEP Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Please submit to a copy of the ELL Record Tracking form and any procedures or policies
related to the form. Additionally, please submit evidence that the appropriate ELE staff
members have been trained on the use of the form and the requirements of this criterion.
Evidence may include but not be limited to the dates of the trainings, the agenda, resource
materials and a list of those in attendance. Please submit this to the Department on or before
October 31, 2011.
Submit the results of an administrative review of student records subsequent to the district’s
implementation of all corrective actions related to the records of LEP students. Indicate the
number of records reviewed, the number found to be compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions taken
by the district to address any identified noncompliance. Please submit this to the Department
on or before January 20, 2012.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student
names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, their role(s), and signature(s).
Progress Report Due Date(s): October 31, 2011 and January 20, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton CPR Corrective Action Plan
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