MassGrad Promising Practices Implementation Award Submission:
Required Program Information FY15
Your MassGrad Promising Practices Implementation Award Year 2 Submission includes a review of
your entire Year 1 MassGrad work (2013-14 school year and summer 2014) and the plans for Year
2 of your MassGrad initiative. We hope the review will steer you to an honest and thorough
reflection of your work and direct you to make any necessary adjustments as you plan for Year 2.
Your feedback will also help inform our technical assistance strategy and evaluation efforts of
individual sites and the project as a whole.
Year 2 Submission Instructions:
Please thoroughly complete the information requested below. Year 2 plans must be submitted
via email to Lisa Harney at lharney@doe.mass.edu no later than 5:00p.m. on Friday, August 29th.
Please include “MassGrad Year 2 Plans” in the subject line of the email message. We encourage
you to submit your plans as early as you would find helpful for your own planning purposes. We
will be reviewing and approving your Year 2 plans on a rolling basis (please plan for approximately
a two-week turnaround for feedback and approval of your Year 2 plans and budget).
DISTRICT NAME:
HIGH SCHOOL NAME(S):
PRIMARY CONTACT INFORMATION:
NAME:
PHONE:
EMAIL:
SECTION I: YEAR 1 REVIEW
1. Overview of Year 1:
 Please provide a summary of your entire school year activities (January – June) funded
partially or fully through your MassGrad award. Include in your summary the key
successes and main challenges during the school year in Year 1. Please note that more
detail about each strategy area is requested below – this section is for
summary/overarching information.

If you ran a summer program (July-August), please provide a brief summary of your
summer activities. Include in your summary the key success and main challenges in Year
1.
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MassGrad Promising Practices Implementation Award Submission:
Required Program Information FY15
2. Strategy Area Review:
Please write a reflective summary of each of your selected strategy areas implemented in Year
1 including:
1) biggest successes
2) biggest challenges
3) any differences between your originally proposed activities for the strategy and what you
have actually implemented
4) unexpected improvements / unexpected positive “ripple effects”
5) student successes that you have formally measured or informally observed
6) lessons learned
7) technical assistance or support needs you have from ESE
Strategy Areas:

Strategy 1: Flexible pathways to meet a range of student needs (E.g., alternative
education programs, credit recovery options, competency-based education systems):

Strategy 2: Adult advocates for student support (E.g., graduation coaches, dropout reengagement specialists):

Strategy 3: Positive school climate and socio-emotional systems of support (E.g.,
implementation of the behavioral health and public schools framework, mental health
counseling):

Strategy 4: Contextual learning opportunities (E.g., service-learning, work-based
learning):

Strategy 5: Expansion of the school year (E.g., summer transition programs, after school
programming):
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MassGrad Promising Practices Implementation Award Submission:
Required Program Information FY15
3. In the table below, please provide numbers of students and staff included in your
MassGrad Year 1 activities:
Number of students you expected to participate in MassGrad
programming
(refer to original application):
Number of students who actually were served by MassGrad
(this should match the # of students submitted in your student-level
Excel file):
Number of staff who participated in professional development
activities:
4. Planning for long term sustainability:
 In Year 1 who were your key stakeholders or sponsors? Provide names, titles, and
organization names for your stakeholders/sponsors.

On a scale of 1 to 5 – how “embedded” would you consider your current MassGrad
efforts within your school (1 = not embedded at all, 5 = completely embedded)? Justify
your rating. (We acknowledge that you are very early in grant implementation and may
not feel your work is embedded in the school yet! This information will be used to plan
for our support next year and to follow growth over time.)
5. Development of materials:
Throughout the first year of the MassGrad Promising Practices Grant, many of you created
materials to support the implementation of your programming. Examples include descriptions
of programming, brochures, job descriptions, student curriculum, and staff professional
development tools.
Using the table below, please briefly describe below the materials (including but not limited to
documents, presentations, videos) created to date and either provide a link to the materials in
the description or attach the materials to the email when you submit this document. Please be
sure to include your school/district name on materials so that anything that we share or post
gives your district proper credit!
Name of Material
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Brief description of Material
Link to material (or attach
to email)
Ok to post
on ESE
website?
(Y or N)
MassGrad Promising Practices Implementation Award Submission:
Required Program Information FY15
Name of Material
Brief description of Material
Please feel free to add more lines as needed.
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Link to material (or attach
to email)
Ok to post
on ESE
website?
(Y or N)
MassGrad Promising Practices Implementation Award Submission:
Required Program Information FY15
SECTION II: YEAR 2 PLANS
1. Overview of Year 2 Plans
Please provide a brief summary of your Year 2 (September 1, 2014 – August 31, 2015) plans for
each of the strategies you are implementing (not more than 1 page per strategy), including:
 the activities that will define and support the strategy
 trainings and/or professional development activities
 the number of students you anticipate will be served
If you have more than one school receiving MassGrad funds in your district, please be clear if
details vary by school.
2. Year 2 Timeline:
Provide a detailed timeline of all of the Year 2 activities described above as well as the
people/person responsible for the successful implementation of the given activities. Please
include activities that will take place within a single month, as well as activities that are ongoing
(across several months).
TIME
DESCRIPTION OF ACTIVITIES
PERIOD
SEPTEMBER
2014
OCTOBER
2014
NOVEMBER
20124
DECEMBER
2014
JANUARY
2015
FEBRUARY
2015
MARCH
2015
APRIL
2015
MAY
2015
JUNE
2015
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PERSON/PEOPLE RESPONSIBLE
MassGrad Promising Practices Implementation Award Submission:
Required Program Information FY15
TIME
PERIOD
JULY
2015
AUGUST
2015
DESCRIPTION OF ACTIVITIES
PERSON/PEOPLE RESPONSIBLE
3. Working towards sustainability:
 What specific actions due you intend to take during the 2014-15 school year to move
towards the long-term sustainability of your MassGrad-funded activities?
SECTION IV: YEAR 2 BUDGET
Please provide thorough information on your budget for Year 2 funds using the tables below.
(Part A)
Year 2 Funds Available
A. Anticipated Year 1 Rollover:
(Amount of Y1 funds that will not be spent by
8/31/14)
B. Year 2 Award:
(Annual Award amount)
C. Total maximum available for Year 2:
(Line A plus Line B)
Planned Budget for Year 5:
(Part B)
Complete the Budget Detail Pages with Accompanying Narrative (Excel File)
Please note that the school year budget / budget narrative is separate from the summer
budget / budget narrative. There is an individual tab for each budget & narrative in the
Excel file.
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