PROCEDURE SOURCE:
Purchasing Management
Risk Management
PROCEDURE NO: 129 rev.2
PAGE NO.: 1 OF 5
SUPERCEDES: 129
TITLE: Vendor, Contractor, and Professional
Insurance Requirements
SUBMITTED BY:
REVISED DATE: May 12, 2015
APPROVED BY: Randy Livingston
I.
Timothy Kenefick, Mischka Maxwell
PURPOSE
The purpose of this procedure is to ensure that all Vendors, Contractors, and Professionals
who perform work for the University meet insurance requirements.
II.
SCOPE
This procedure applies to all University Departments/Colleges.
III.
PROCEDURE
 All Vendors, Contractors, and Professionals must provide Florida Tech with a
Certificate of Insurance evidencing the coverage prior to the commencement of any
work on campus. The Certificate must include Florida Tech as the additional insured.
The Certificate should also indicate whether the General Liability policy is written on
a claims-made or occurrence basis. In addition, the Certificate must indicate that it
is the responsibility of the Insurance carrier to provide the University with 30 days’
notice prior to cancellation or expiration of the Insured’s policy.


If the ‘Scope of Work’ or service is considered to present an unusual or exceptional
risk, the University may require additional insurance above the University’s standard
requirements.
Architects, Engineers, or other Professionals/Consultants may be required to carry
additional professional liability insurance. The University will determine this
requirement on a case by case basis.


It is recognized that certain small vendors and contractors may not be able to afford
to purchase the standard insurance limits the University requires. However, no
exceptions to the limits outlined are permitted.
A copy of the Vendor’s, or Contractor’s, or Professional’s Certificate of Insurance
must be sent to the Procurement Department to ensure compliance with the
University’s insurance requirements prior to the commencement of any work on
campus.
Coverage Limits
Commercial General Liability (CGL):
Each Occurrence
$1,000,000
General Aggregate
$2,000,000
Automobile Liability
$1,000,000
Workers Compensation (WC)
Statutory Limits
set by the State of Florida
Employers’ Liability
$1,000,000 Bodily Injury Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Commercial General Liability should include Bodily Injury and Property Damage Liability,
Contractors Liability, Contractual Liability, Product Liability and Completed Operations. The
COI should also indicate whether the General Liability policy is written on a claims-made or
occurrence basis.
Umbrella/Excess Liability: The above limits may be reached by means of an umbrella or excess
liability policy.
Other: If a product, service, or activity is considered to present an unusual or exceptional risk,
the Risk Manager may require additional insurance above the University’s standard requirements.
Examples include but are not limited to large construction projects, environmental-related risks,
and transportation companies.
In addition to the above, the University also requires that COI’s issued under this procedure include
the following:
Additional Insured: Florida Institute of Technology is to be named as Additional Insured under the
Commercial General Liability, Automobile Liability and any Umbrella/Excess Liability policies.
Waiver of Subrogation Clause: To be included in favor of Florida Institute of Technology
Notice of Cancellation Clause: The COI must indicate that it is the responsibility of the insurance carrier
to provide the University with 30 days’ notice prior to cancellation or expiration of the insured’s policy.
To:
Distribution
From:
Robert E. Niebuhr
Chief Financial Officer
Date:
April 11, 2014
Subject: Vendor Certificates of Insurance
In an effort to reduce the University’s insurance risk and ultimately our costs, we are asking for your
help in obtaining a certificate of insurance from vendors and/or contractors performing work on
campus. This is an existing University policy to which we are paying closer attention.
The attached chart is a guideline on the types of vendors that need to provide a certificate. The
requirement for some vendors may be waived upon a specific request to my office.
The Certificate of Insurance must name Florida Institute of Technology as an “additional insured.” The
minimum coverage should be $1,000,000 per occurrence and $2,000,000 annual aggregate. The
certificate should be forwarded to Purchasing before the contracted work can begin.
The following information should be listed on the Certificate:
1. Full Name of Insured
2. Name of Insurance Company providing coverage
3. Type of insurance (e.g. Commercial General Liability, Worker’s Compensation, Automobile
Liability) and dollar coverage
4. Policy number and effective dates
5. Date and description of operations-department must be listed
6. Florida Institute of Technology as an “additional insured, not just as a certificate holder”
Please contact Mischka Maxwell at ext. 7297 with questions. Thank you for your assistance with
compliance with this policy.
FLORIDA TECH UNIVERSITY
CERTIFICATE OF INSURANCE REQUIREMENTS
Event
Certificate of Insurance
University purchases
Required from Vendor
Coverage for Vendor
1 DAY EVENTS (example: entertainers
X
CONTRACTORS
X
PROFESSIONAL ORGANIZATIONS (EXAMPLE: ARCHITECTS, ENGINEERS)
X
PRIVATE CORPORATIONS RENTING SPACE
X
INDIVIDUALS RENTING SPACE
X
NOT FOR PROFIT ORGANIZATIONS
X
GOVERNMENT ORGANIZATIONS
X
CAMPS
X
CONSULTANTS (1099’S)
X
Insurance Requirements
Coverage Required: General Liability or Professional Liability & Workers Compensation
Or Workers Compensation Exemption
Florida Institute of Technology, Inc. listed as Additional Insured
*Coverage requirement may be waived or reduced upon specific request with appropriate explanation to the Chief Financial
Officer or his designee
Note: Athletic referees, umpires, and game officials are exempt from the requirement