Florida Institute of Technology Conference Services Bureau
Summer Program Information Sheet #2
Please fax (321-674-7706) or email (conference@fit.edu) this Info Sheet to Conference Services by the date indicated
below and keep a copy for your records. Please call us at 321-309-3836 or 877-383-3684 with any questions or comments.
Both pages must be completed.
Summer Program Info Sheet #2 – Due 6 week prior to start
Today’s Date:
Section I: Program Details
Summer Camp Name:
Date of Arrival:
Date of Departure:
Date of Staff Arrival (if different):
Any Early Arrivals or Late Departures? If yes, what dates?
Do you have individuals with disabilities in your group?
 Yes*
 No
Do you have individuals with special dietary requirements in your group?
 Yes*
 No
*If you answered yes to either question above, please provide details below and call the CSB for arrangements.
Section 2: Estimates – Now that your program is closer to start, how are your numbers looking?
Overnight / Commuters
Number of Staff
Number of Participants
Total
Linen Packets Needed?
Overnight Guests
(Male/Female)
/
/
/
 Yes. Number Needed
Commuters
(no housing)
 No
Form Continues on Next Page
Dining
List your estimated number of diners for on-campus Panther Dining meals in the appropriate fields for each day of your
stay, as well as preferred dining time. Every effort will be made to honor your time preference; however, times will be
assigned based on a number of factors to ensure equal access for all. Please continue on a separate sheet, if necessary.
Please keep in mind that summer hours are usually 8am-7pm on weekdays and 9am-7pm on weekends in Panther
Dining Hall, except by advance request for groups over 50 participants.
Day / Date / Time
Breakfast #s
Lunch #s
Dinner #s
Venues
Please list below additional venues not originally indicated on Info Sheet #1 you will need reserved for your program,
along with the dates and times you anticipate needing the venues. Venues include both indoor areas (classrooms,
Gleason Performing Arts Center, Clemente Center, etc.) as well as outdoor areas (Intramural Fields, Panther Plaza, etc.).
If you are unsure which specific venues are needed, please describe your needs as the CSB will work with you to
determine which venues best fit your program needs. Venues are reserved on a first-come and first-served basis.
Day/Date
Location
Time
Catering
Describe your on-campus catering needs by indicating the type of function, location, and approximate time for the
appropriate days. Include estimated numbers. Catering functions include: catered breakfasts, lunches, dinner,
morning/afternoon refreshment breaks, receptions, banquets, evening socials, or other (please explain). You will also
need to contact Panther Catering at 321-674-8077 to place the catering order.
Day/Date
Notes & Additional Information:
Type of Function
Location
Approximate Time