Florida Institute of Technology Conference Services Bureau
Summer Program Information Sheet #1
Please fax (321-674-7706) or email (conference@fit.edu) this Info Sheet to Conference Services by the date indicated
below and keep a copy for your records. Please call us at 321-309-3836, 321-674-8125, or 877-383-3684 with any
questions or comments. ALL pages must be completed.
Summer Program Info Sheet #1
Today’s Date:
Section I: Program Dates & Details
Group/Organization Name:
Summer Camp or Conference Name:

Day Only Camp
Date of Arrival:
Anticipated Date of Early Arrivals:
Anticipated Date of Late Departures:

Overnight Accommodations Needed
Date of Departure:
To what age range is your camp targeted?
Do you have a website for camp? Please provide URL:
Please provide brief description of camp for university’s summer camp website (http://camps.fit.edu)
Do you anticipate having individuals with disabilities in your group?
 Yes*
 No
Do you anticipate having individual with special dietary requirements in your group?
 Yes*
 No
*If you answered yes to either question above, please provide details below and call the CSB for arrangements.
Section 2: Contact Information
Primary Contact Person:
Address:
Phone Number:
Cell Phone Number:
Email Address:
Contact for housing & dining arrangements:
 Primary Contact Person
 Other:
Form Continues on Next Page
Section 3: Anticipated Numbers – In an ideal world, this is how many participants you will have. These
numbers are used to reserve housing and meal times.
Overnight / Commuters
Overnight Guests
Commuters (no housing)
Number of Staff
Number of Participants
Total
Overnight Accommodation
Please provide additional information about your preferences for on-campus housing for your summer program. Every
effort will be made to accommodate your requests, and your contract will reflect anticipated housing assignments.
Do you have a preference of residence hall for your participants?
Linen Packets Needed?
 Yes. Anticipated Number Needed
 No
Dining
Designate your on-campus dining hall meals by indicating a “D” in the appropriate fields for each day of your stay.
Please continue on a separate sheet, if necessary. Please keep in mind that summer hours are usually 8am-7pm on
weekdays and 9am-7pm on weekends in Panther Dining Hall, except by advance request for groups over 50 participants.
Day/Date
Breakfast
Lunch
Dinner
Venues
Please list below the specific venues you will need reserved for your program, along with the dates and times you
anticipate needing the venues. Venues include both indoor areas (classrooms, Gleason Performing Arts Center,
Clemente Center, etc.) as well as outdoor areas (Intramural Fields, Panther Plaza, etc.). If you are unsure which specific
venues are needed, please describe your needs as the CSB will work with you to determine which venues best fit your
program needs. Venues are reserved on a first-come and first-scheduled basis.
Day/Date
Notes & Additional Information:
Location
Time