Procurement Card
Rules on Reconciling
Department & Individual Cards
How To Reconcile
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Bank of America “Works”
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You will be entered in BOA Works system
as a User or PCard Holder & User
You will Receive a Welcome Email from
BOA with their link to set up a password
Passwords are case sensitive
Username are all CAPS
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https://payment2.works.com/works/
How to Reconcile
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The Billing Cycle for Transactions Posted
is the 5th of the month through the 4th of
the following month.
Reconciling for that period will be due on
or about the 10th of each month.
A Courtesy email reminder will be sent.
You can reconcile all transactions weekly
or daily, as they appear in Works, if you
have your transaction receipts available.
How to Reconcile
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Cards that are not reconciled by the date
required will have to follow the procedure
of submitting JV’s.
Attach receipts to the statement the
transactions are posted on and make
notes on receipts, etc. (If you don’t have a
receipt you must attach a missing receipt form).
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Keep Individual Files for each PCard
holder.
Statements must have 2 signatures.
Department PCard
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Department Cards should have a logout/in sheet with: Date, Name, etc.
Please keep a list of everyone that is
authorized to use the Department card
with the Dept. Card log.
All Department Card Users must sign the
“Rules” and the “Card Agreement” and
forward originals to Purchasing.
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Students are not authorized users
Department PCard Pg. 2
• Please Inform The Purchasing Dept. when
a “Dept. Card User” is no longer with the
Company, so that we may request a
replacement Dept. Card (to terminate Card
Information access). A new application will
NOT need to be submitted.
• You can use the “Acct. Info. Change
Form” on our website:
http://www.fit.edu/purchasing-ap/
How to Reconcile in
New UI BOA Works
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Sign into New Works Application
https://payment2.works.com/works/
On Left top Side of Screen Click:
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“Expenses-Transactions-Accountant”
Click on “Open”
Click on Transaction to Reconcile
Pull-down to the Allocation/Edit
Change the GL03 Account
“Hit Save & Close on the lower right side
TRAVEL & EXPENSE
• TEM
– Note from:
Eric Kledzik, Vice President of IT / CIO
• “We are continuing to work with the
selected users and groups on both the
Travel and the P-card reconciling
within TEM. When we’re confident
that it meets our requirements it will
be put into production”.
How to Reconcile in
New UI BOA Works
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If more than one line is needed to split a charge
between two or more accounts:
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click “Add”
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If you reconcile more than one card, you can
“Filter” the transactions by Dates, Employee, last
4 digits of card, etc. (Left Side of Screen >> ) You
MUST hit “Search” on the bottom left side.
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You can Sort any Column by: Primary
Accountholder, Vendor, etc., just by clicking on
that particular Column Header.
– This will assist in finding your transactions
easily
How to Reconcile in
New UI BOA Works
• Please make sure all GL Information is
correct.
– The “Account” field which always defaults to
“72202”, is what you need to change to the
correct GL Account based on Account
category. (supplies, travel, meals, etc.)
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There is a “See More” box under “Activity” Click
on “ACCOUNT”.
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You can use this to help find an account or you can go
to your Budget Screen in Banner (FGIBDST).
How to Reconcile in
New UI BOA Works
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There is an “Add Comment” Field. Please add
comments as necessary
After Entering Correct Account for each
individual transaction, Click on “SAVE” at the
bottom left of screen and then hit “CLOSE”
The Transaction will NOT leave the screen
until you click on the left side of box and hit
“CLOSE” again.
You can print transactions by clicking on the
empty box to the left of the transaction or pulldown to the right of the transaction.
How To Reconcile in
New UI BOA Works
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If you have made an error and need to
make changes to a transaction already
closed, you can go to “Transactions
Ready to Batch.”
Please do not use the “Dispute”, “Flag” or
any other tabs.
Disputes are done by notifying the
Vendor/merchant and Purchasing
How to Reconcile in
New UI BOA Works
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If you forget your password or get locked
out, please contact the Purchasing to
“reset” it for you. Your password will then
be the same as you username and you
will be prompted to change it.
How to Reconcile in
New UI BOA Works
How to Reconcile in
New UI BOA Works
How to Reconcile in
New UI BOA Works
How to Reconcile in
New UI BOA Works
How to Reconcile in
New UI BOA Works
How to Reconcile in
New UI BOA Works