This sample offer letter can be used to send to
Non-bargaining Unit Faculty and Administrators with Academic Ranking
[Date]
[Recipient]
[Address]
[Address]
Dear [Recipient]:
The University of Akron is pleased to extend you an offer of employment, subject to
approval by the University’s Board of Trustees, as [insert position title], effective [insert
date]. The starting salary for this position is $[insert amount].
You are entitled to enroll in the University’s Group Insurance Program. Your benefit
coverage will be effective on the first day of the month following the date of hire. A
representative from Human Resources Benefits Administration will contact you to
schedule a New Employee Information Session, once you have formally accepted this
position as indicated below. If you have any questions regarding benefits information,
contact Benefits Administration at (330) 972-7092.
The State of Ohio has enacted legislation to deter and prosecute acts of terrorism within
the state. Under this legislation, all applicants under final consideration for employment
by the state, any instrumentality of the state, or political subdivision of the state must
complete and submit a questionnaire titled Declaration Regarding Material
Assistance/Nonassistance to a Terrorist Organization (DMA). The attached DMA
questionnaire must be completed and returned to the Search Chair on or before your
scheduled start date. http://www.uakron.edu/hr/docs/DMAForm.pdf. If you fail to
complete and submit this form as directed, you will not be permitted to begin your
employment. Please contact the Manager of HR Employment Services at (330) 9726834 or (330) 972-8431.
All University of Akron employees whose duties include some involvement with The
University of Akron’s intercollegiate athletics program are required to comply with all
relevant NCAA Bylaws in performing their work.
[Recipient]
2
[Date]
The Immigration Reform and Control Act of 1986 requires all employers to verify the
employment eligibility and identity of all new employees. Enclosed is a Form I-9 and
instructions for its completion. http://www.uakron.edu/hr/docs/i-9.pdf. Please review
the list of acceptable verification documents on the back of the Form I-9 and be
prepared to present these documents to the department supervisor on your first day of
employment. Please call Rose Mary Weigand at (330) 972-2590 if you have any
questions related to the I-9 form. The Social Security Protection Act of 2004 requires
State Government employers to provide a statement (Form SSA-1945) to employees
explaining how a pension from your new position could affect future Social Security
benefits. Please review and sign this form as indicated and return it with your signed
offer letter. http://www.uakron.edu/dotAsset/804439.pdf
All new employees are required to do the mandatory Sexual Harassment and Other
Forms of Discrimination Prevention Training. Please contact Belinda Parker at 330-9727300 or EEOCompliance@uakron.edu for information on how to register.
Please indicate your acceptance of this position, subject to approval by the University’s
Board of Trustees, by signing and returning this letter to [insert name and address],
prior to [insert date].
Congratulations on your new position, and welcome to The University of Akron.
Sincerely,
[Your Name]
[Title]
My signature below indicates that I accept this position as noted above. I understand
that this offer of employment is contingent upon the verification of my credentials and
the satisfactory completion of a criminal background check. I understand that services
are to be rendered in accordance with the policies established by The University's Board
of Trustees:
___________________________________________
Signature
H:\Shared\EEO\Sample Letters\Sample Offer Ltr-Non-Barg Unit
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Date