This sample offer letter can be used to send to
Faculty Hires represented by a Bargaining Unit
[DATE]
[Recipient]
[Address]
[Address]
Dear [Recipient]:
The University of Akron is pleased to extend you an offer of employment, subject to
approval by the University’s Board of Trustees, as [insert position title], beginning [insert
date]. The starting salary for this position is [insert amount].
You are entitled to enroll in the University’s Group Insurance Program. Your benefit
coverage will be effective on the first day of the month following the date of hire. A
representative from Human Resources Benefits Administration will contact you to
schedule a New Employee Information Session, once you have formally accepted this
position as indicated below. If you have any questions regarding benefits information,
contact Benefits Administration at (330) 972-7092.
Non-administrative faculty at The University of Akron are represented by the AAUP-Akron
Chapter. By operation of the parties’ Collective Bargaining Agreement and applicable
statutory law, the University is obligated to deduct fair share fees from the payroll checks
of bargaining unit members who are not members of AAUP-Akron. Ohio Revised Code
§4117.09(C) provides: “The deduction of a fair share fee by the public employer from the
payroll check of the employee and its payment to the employee organization is
automatic and does not require the written authorization of the employee.” Fair share
fee deductions will commence starting with the [insert date] payroll period. If you decide
to become a member of AAUP-Akron Chapter, the agreement provides that chapter dues
will be deducted from the member’s pay.
The State of Ohio has enacted legislation to deter and prosecute acts of terrorism within
the state. Under this legislation, all applicants under final consideration for employment
by the state, any instrumentality of the state, or political subdivision of the state must
complete and submit a questionnaire titled Declaration Regarding Material
Assistance/Nonassistance to a Terrorist Organization (DMA). The attached DMA
questionnaire must be completed and returned to the Search Chair on or before your
scheduled start date. http://www.uakron.edu/hr/docs/DMAForm.pdf. If you fail to
complete and submit this form as directed, you will not be permitted to begin your
[Recipient]
2
[Date]
employment. Please contact the Manager of HR Employment Services at (330) 972-6834
or (330) 972-8431.
All University of Akron employees whose duties include some involvement with The
University of Akron’s intercollegiate athletics program are required to comply with all
relevant NCAA Bylaws in performing their work.
The Immigration Reform and Control Act of 1986 requires all employers to verify the
employment eligibility and identity of all new employees. Enclosed is a Form I-9 and
instructions for its completion. http://www.uakron.edu/hr/docs/i-9.pdf. Please review
the list of acceptable verification documents on the back of the Form I-9 and be prepared
to present these documents to the department supervisor on your first day of
employment. Please contact Rose Mary Weigand at (330) 972-2590 if you have any
questions related to the I-9 form.
The Social Security Protection Act of 2004 requires State Government employers to
provide a statement (Form SSA-1945) to employees explaining how a pension from your
new position could affect future Social Security benefits. Please review and sign this form
as indicated and return it with your signed offer letter.
http://www.uakron.edu/dotAsset/804439.pdf
All new employees are required to do the mandatory Sexual Harassment and Other Forms
of Discrimination Prevention Training. Please contact Belinda Parker at 330-972-7300 or
EEOCompliance@uakron.edu for information on how to register.
Please indicate your acceptance of this position, subject to approval by the University’s
Board of Trustees, by signing and returning this letter to [insert name and address], prior
to [insert date].
Congratulations on your new position, and welcome to The University of Akron.
Sincerely,
[Your Name]
[Title]
My signature below indicates that I accept this position as noted above. I understand that
this offer of employment is contingent upon the verification of my credentials and the
satisfactory completion of a criminal background check. I understand that services are to
be rendered in accordance with the policies established by The University's Board of
Trustees:
___________________________________________
Signature
H:\Shared\EEO\Sample Letters\Sample Offer Ltr-Barg Unit
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Date