SHIVAJI UNIVERSITY, KOLHAPUR
ANNUAL SELF-ASSESSMENT FOR THE PERFORMANCE BASED APPRAISAL SYSTEM (ACADEMIC YEAR _
_ _ _ _ _ _ _)
(For B. B. K. Library, Shivaji University only)
(Introduced as per U.G.C. Notification 30th June, 2010 approved by Govt. of Maharashtra State vide G.R. dated
15th February, 2011)
PART A : GENERAL INFORMATION AND ACADEMIC BACKGROUND
1.
Name(in Block Letters)
:-
2.
Father's Name/Mother's Name/ Husband’s
Name
:-
3.
Department
:-
4.
Current Designation & Grade Pay
:-
5.
Date of a Promotion
:-
6.
Address for correspondence (with Pin code)
7.
Permanent Address(with Pin code):Telephone No.(Res.) and(Cell Email :-
8.
9.
:-
:-
Whether acquired any degree or fresh academic qualification during the year?
AcademicStaffCollegeOrientation/RefresherCourse/ISTE-AICTESponsored
STTP/SB Patt ended during the year.
Name of the Course/
Place
Duration
Summer School
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Sponsoring Agency
Page 1 of 17
APPENDIX – III: TABLE - VII
SCORES FOR ACADEMIC PERFORMANCE INDICATORS (APIs) IN RECRUITMENTS AND CAREER
ADVANCEMENT SCHEME (CAS) PROMOTIONS OF SHIVAJI UNIVERSITY LIBRARIAN, DEPUTY
LIBRARIAN AND ASSTT. LIBRARIAN
Category–I: Procurement, organization, and delivery of knowledge and information through Library services
S.No.
1.
Nature of
Activity
1.1
Library resources organization and maintenance of books, journals, reports
 Books collected / acquired (collection Building)
 Journals Subscribed
 E-Journals, E-Books and CDs
 Reports collected
 Back volumes of Periodicals collected / Bound
 Procuring donation of reading materials
Maintenance of collection
 Technical Processing
Accessioning
Classification
Cataloguing
Book Binding
Training to library staff to maintain collection
Book Selection and Purchase Policy
 Recommended by Teachers
 Recommended by Students/Staff
 Recommended by Check list
 Publisher Catalogue
 Books Review, exhibition
etc
 Arrangement of Collection / Stack Arrangement
 Subject-wise / Classified shelving
 Alphabetical shelving
 Periodic Stock verification
 Collection Evaluation, Write off/ weeding out of books, reading
materials, etc.
Promoting use of Collection
Expl. :-Display, Additions list, in house exhibition

Maximum Max.
Points to Score
be
allocated
per
activity
4
0
2
2
2
2
2
2
Page no.
Of
relevent
document
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
Collection Promotion
Expl.:- Display, Additions list, in house
exhibition
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Page 2 of 17
1.2
1.3
1.4
Provision of library – services, literature Retrieval Service and Analysis of
reports
Library Services
 Reference Service
 Current Awareness Services
 Selective Dissemination of Information Services
 Bibliographic/Catalogues/ Index Services
 Inter Library loan Services/Network based services
 On-line Public Access catalogue (OPAC)
 Home lending Services
 Reprographic, Scanning Services
 Internet Information Services
 Information Extension Services
 E-Journals Services
Book Services
Content Management System
 Periodical Contents Services
 Information Analysis for catalogue / Index
 Document Delivery Services
 Audio-Visuals information Services
 Indexing / Abstracting Services
 Book Bank
TPLS (Teachers personal library scheme)
Services to outside users
Newspaper Clipping Services
Provision of assistance to the Departments of University / College
with required inputs for preparing reports, manuals and related documents
 Assistance by providing number of books, reports to Departments
 Assistance by providing documents under documents delivery facilities
to Departments
 Assistance by providing Technical guidance to develop
Departmental Library
 Assistance by providing books to faculties of Department
 Assistance by providing Indexing / Abstracting /Periodical Contents
to faculties of Departments/ Sections
Procurement of information from other libraries
Documentation for NAAC report, Annual Report, Library Committee
report, UGC report etc.
Assistance towards updating institutional website with activity
related information and for bringing out institutional Newsletters
 Information Provided about Library
 Information Provided about Services rendered
 Information Provided about Link of e-Resources
 Information Provided about new additions
 Information Provided about Transactions
 Information Provided about Library members
 Information Provided for University / College publication
Information provided about OPAC/Web-OPAC
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2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
Page 3 of 17
2
2.1
2.2
3
3.1
3.2
4
4.1
4.2
5
5.1
Information Communication Technologies (ICT) and other new
technologies application for up gradation of Library Services
Involvements in activities of ICT
 Procurement of ICT pre-requisites (e.g Hardware, Software etc)
Library Automation
 Data Capturing
 Provision of OPAC
 Membership data creation / Readers data creation and document data
creation (Bar code generation and Pasting)
 Computerized Reports Generation
 Computerized Alphabetic list of books generation
 Daily / Weekly /Monthly computerized Reports generation for transaction
 Computerized Acquisition
 Computerized Serial Control
 Computerized list of back volumes
 Computerized list of members / readers
Computerization of Administrative Work
Creation of Portals and Institutional Repository
Involvements in Library Security Technology
 RFID Technology
 CCTV Technology
 3MP Technology
 Other electronic Security
 Library Management Software
 Internet for Library management /function
Development, organization and management of e-resources including
their accessibility over internet
 Web Resources facilities provided to readers Expl. :- Database
subscribed, Consortia, Open access journals, DOAJ, J-Gate,
JCCC,LISA, Scopus etc.
Digitization of Library Resources and e-delivery of information
 Digital Library developed for readers
 Information collected and delivered thorough electronic devices
to Institutional Departments / Sections and readers
 Digitization of Library and Creation of Metadata
 Digitization / Lamination of Rare Books, Manuscripts, Preservation and
Conservation of documents etc
Types of Databases Management
 CDs stored
 Hard Disk stored
 Printed and stored
User Awareness and Instruction programmes
 User Orientation programs and User education activities
 Training or knowledge inculcation to readers about , How to use
library resources and information products and services?
 Library talks / Lectures arranged for users
 Instructions/training program for use of Technologies
Activities for Promoting use of information sources
 Book exhibition
 Journal display
 Book reviews and book talks
 Display of New Added books
 Conducting Information literacy programmes
Display of information about popular/significant days
Publication of Library brochure
Additional Services such as extending Library facilities on holidays
 Textbook Section services provided
 Reading Room and periodical section facilities provided
 If required, Reading Room hours extended
 Sanitary and Drinking Water services provided including on holidays
 Shelf Indicators / boards maintained in stack to guide the readers
 Library users manual brought out to guide the readers
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30
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
20
4
4
4
4
4
1
1
1
15
3
3
3
3
3
3
3
3
3
3
3
10
2
2
2
2
2
2
Page 4 of 17
5.2
6
Institutional Library facilities extended to outside / external readers
External users /readers are provided with Library services such as
 Reference Service/Consultancy service
 Reprographic
 Temporary memberships
 Referral service
Internet based services
External Institutes are provided with Library services like
 Memberships open to institutes, organizations
 Inter Library Loan Services provided to institutes
2
2
2
2
2
2
2
Examination Duties
College duties
University duties
 External Exam. Duties
Govt. duties
Paper setting
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10
3
3
3
3
3
Page 5 of 17
Category – II – Co-curricular, Extension and Professional Development Related Activities
S.No.
Nature of Activity
1
2
3
1.1
2.1
3.1
Student related co-curricular, extension and field based activities
 Infrastructural development of building, furniture and equipment
Library publicity program for internal and external students
Library literacy program for extensive use of library
 Extension programmes arranged for awareness among students /
public.
 Lectures delivered for local students.
 Lectures delivered for university students.
 Library Hours arranged for internal/ external students.
Contribution to corporate life and management of the library units and
institution through participation in library and administrative committees and
responsibilities
 Library committee is formed
 Library committee meets regularly
Policy decision made
M ember of any ot her c ommi tt ee (Appoint ed/nominat ed by Hon’ bl e V. C.
/Principal )/ Elected
 Senate
 Management Council
 Academic Council
 Faculty
 Board of Studies
 Admission Committee
Cultural committee
NSS Committee
Editorial Committee
Discipline Committee
Syllabus Committee
 Local Inquiry Committees
 Local Management Committees
 Selection and Placement Committees
DRC
Professional Development Activities
 Participation in Seminars / Conferences / Workshops, Symposium
Orientation course, Refresher Course, Training Course, etc
 Delivered lectures for professionals in Seminars, Conferences, Workshops,
Training, Orientation/ Refresher Courses.
 Membership of Professional Associations including position acquired in it.
 Professional Information Disseminated through Bulletin Board, Brochures,
Pamphlets, hand books etc.
 Creation of information, r e g a r d i n g new methodology, new
techniques to mange library / profession
Motivation for library staff for higher education
 Author/ Editor / Sub-editor / Associate editor/ Compiler .etc for
publications in profession
 Advisor / Organizer / Convener, Co-ordinator etc for professional activities
Awards, Prize received etc
Additional responsibilities assigned by the authorities like
Examination work
Teaching assignments, Counselling, Research Guidance
Extension facilities for arrangement of Programs
Financial Responsibility
Attending the meetings
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Points to
be
allocated
per
activity
Max.
Score
20
5
5
5
5
5
5
5
2
3
5
2
2
2
15
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
15
2
2
2
2
2
2
2
2
2
2
2
2
2
2
Page 6 of 17
Page no.
Of
relevent
docume
nt
INDEX
Category III
Point No.
Page No.
From
Total Pages
Remarks
To
(i)
A
(ii)
(iii)
(i)
(ii)
B
(iii)
(iv)
(i)
(ii)
C
(iii)
(iv)
D
(i)
E
(ii)
(iii)
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Page 7 of 17
CATEGORY : III. RESEARCH, PUBLICATIONS AND ACADEMIC CONTRIBUTIONS
Notes :
1) All entries in A, B, C, D, E and sub-items be indexed with page numbers
2) Documentary evidence of ISBN/ISSN/Indexed Journal/Impact factor is mandatory
3) It is incumbent on the Coordination Committee proposed in these Regulations and the
University to prepare and publicize within six months subject-wise list of journals, periodicals
and publishers under categories III A and B. Till such time, screening/selection committees will
assess and verify the categorization and scores of publications.
4) The API for joint publications will have to be calculated in the following manner. Of the total
score for the relevant category of publication by the concerned teacher, the first/Principal
author and the corresponding author/supervisor/mentor of the teacher would share equally
60% of the total points and the remaining 40% would be shared equally by all other authors.
A) (i) Published Papers in Refreed Journals* (15 points per publication)
Whether
Whether
Page No.
peer
principal
of relevant
Sr.
reviewed/ No. of coauthor /
documents
Self
API
No.
authors
Impact
corresponding
ISSN/ISBN
appraisal
score
Factor, if
author /
Title Journal No.
(40 %
score
Verified
any
with
weightage) Guide (60 %
weightage)
page
Nos.
Sub Total A(i)
*
Whether relevant to any specific discipline, the API score for paper in refereed journal
would be augmented as follows:
i) indexed journal – by 5 points: ii) papers with impact factor between 1 and 2 by 10 points,
iii) papers with impact factor between 2 and 5 by 15 points, iv) papers with impact factor
between 5 and 10 by 25 points, iv) Documentary evidences are mandatory.
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(ii) Non refereed but recognized, indexed and reputed Journals and Periodicals having ISSN / ISBN
No. (10 points per publication)
Whether
peer
reviewed/
Sr.
ISSN/ISBN Impact
Factor, if
No. Title Journal No.
any
with
page
Nos.
Whether
principal
No. of coauthor /
Self
authors
Page No.
corresponding
appraisal
API
of relevant
author /
(40 %
score
score
documents
Verified
weightage) Guide (60 %
weightage)
Sub Total A(ii)
iii) Full Papers published in Conference Proceedings, Papers in Journals. (10 points per publication)
Sr.
Title with page Nos.
No.
No. of coauthors
Whether principal
author / corresponding
Details of Conference
API
Publication / Journal (40 %
author / Guide
Self
score
appraisal
weightage)
Verified
(60 % weightage) score
Total A
(A(i) + A(ii) + A(iii) )
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Page 9 of 17
B) Other Research Publications (Books, Chapters in book other than refereed Journal articles)
i) Research Monographs, Text Books, Reference Books, editorial books Published by
International Publisher with an established peer review system. (Sole author 50 points per
publication, Chapter in edited book 10 points per publication)
Sr. Title
No with
page
.
nos.
Type of
Book &
Authorship
Publisher & Whether No. of coauthors
ISSN/ISBN peer
(40 %
No.
reviewed weightage)
Self
Whether
appraisal
principal
score
author /
corresponding
author / Guide
(60 %
weightage)
API
score
Verified
Page No.
of
relevant
document
s
Sub Total B(i)
ii) Subject Books editorial books Published by National level / State level / Central Govt.
publication with ISBN / ISSN No. (Sole author 25 points per publication, Chapter in edited
book 05 points per publication)
Sr.
No
.
Type of
Book &
Title Author
with ship
page
nos.
Publisher
&
ISSN/ISB
N No.
Whether No. of coauthors
peer
reviewe
(40 %
d
weightage
)
Whether
principal
author /
correspondin
g author /
Guide (60 %
weightage)
Sub Total B(ii)
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Page 10 of 17
Self
appraisal
score
API
score
Verifie
d
Page No. of
relevant
documents.
iii) Subject Books and editorial books published by Other Local Publisher with ISBN /
ISSN No. (Sole author 15 points per publication, Chapter in edited book 03 points per
publication)
No. of coauthors
Title Type of
Book &
with
Sr. page
Authorship
No. nos.
Publisher Whether
(40 %
&
peer
ISSN/ISBN reviewed weightage
)
No.
Whether
principal
author /
correspondin
g author /
Guide (60 %
weightage)
Self
appraisal
score
API
score
Verified
Page No.
of
relevant
documen
ts.
Sub Total B(iii)
iv) Editing of the proceedings of the Seminar / Symposium / Conference / Workshops etc.
(International level: sole editor 20 per publication, National level: sole editor 15 per publication,
State level: sole editor 05 per publication)
Sr.
No.
Title
Type of
Book &
Authors
hip
Publisher Whether No. of copeer editor (40
&
reviewe
%
ISSN/ISB
d
weightage
N No.
)
Whether
principal
editor /
correspondin
g editor (60
% weightage)
Sub Total B(iv)
Total B
( i+ii+iii+iv)
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Self
appraisal
score
API
score
Verifid
Page No. of
relevant
documents
C) Research Projects:
i) Individual Completed Research Projects only (In case of Co-PI points are to be shared in
60:40 ratio) (Major projects: grants more than Rs.30 lakhs for experimental sciences & Rs.5
lakhs for others, 20 points per project, Major project: grants more than Rs. 5 lakhs for
experimental science and Rs.2 lakhs for others, 15 points per project, Minor project: grants
more than Rs.50 thousands for experimental sciences & Rs.25 thousands for others, 10 points
per project, below Rs.50,000/- for experimental sciences and below Rs.25000/-for other – 5 pts.
each)
(Note : The points for completed research project should be claimed in the year of
completion only)
Sr.
No.
Title
Agency
Year of
completion
Whether
Co-PI
Grant
/Amount
Mobilized
(Rs. Lakh)
Self
appraisal
Score
API
score
Verified
Page No. of
relevant
documents
Sub Total C (i)
ii) Individual Ongoing Research Projects only (In case of Co-PI points are to be shared in
60:40 ratio) (Major projects: grants more than Rs.30 lakhs for experimental sciences & Rs.5
lakhs for others, 20 points per project, Major project: grants more than Rs. 5 lakhs for
experimental science and Rs.2 lakhs for others, 15 points per project, Minor project: grants
more than Rs.50 thousands for experimental sciences & Rs.25 thousands for others, 10 points
per project, below Rs.50,000/- for experimental sciences and below Rs.25000/-for other – 5 pts.
each)
(Note : The score should be divided by number of years of the project)
Sr.
No.
Title
Agency
Year of
completion
Whether
Co-PI
Grant
/Amount
Mobilized
(Rs. Lakh)
Sub Total C (i)
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Self
appraisal
Score
API
score
Verified
Page No. of
relevant
documents
iii) Completed Consultancy Projects (Consultancy fees more than Rs.10 lakhs for
experimental sciences & Rs.2 lakhs for others, 10 points per project. In case of joint ventures
points are to be shared 60:40 ratio)
(Note : The points for completed consultancy projects should be claimed in the year of
completion only)
Sr.
No.
Title
Agency
Period
Whether
Co-PI
Grant /
Amount
Mobilized
(Rs. Lakh)
Self
appraisal
score
API
score
Verified
Page No. of
relevant
documents
Sub Total C (ii)
iv) Projects Outcome/Output: Patent / Technology transfer / Product process
(Major policy document of Govt. bodies at central and state level (30 points each national level
output or patent / 50 points each for international level )
Major policy documents of Govt. bodies of Central / State level (for others). (In case of joint
output points are to be shared in 60:40 ratios) (National level: 30 points per outcome/output,
International level: 50 per outcome / output)
Sr.
Name of
Funding Agency Whether
Amount
Self
API
Page No. of
No.
the Project
Co-PI
Mobilized appraisal
score
relevant
(Rs.)
score
Verified documents
Sub Total C(iii)
Total C
( i+ii+iii)
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Page 13 of 17
(D) Research Guidance (In the case of joint supervision points are to be equally shared)
(For M.Phil. degree awarded 3 points per candidate, Ph.D. degree awarded 10 points per
candidate. Ph.D. thesis submitted 7 points per candidate)
Sr. No.
Number
Enrolled
Thesis
Submitted
Degree
awarded
API Score
Claimed by the
candidate
API Score
Verified
Verified
Page No. of
relevant
documents
M. Phil or
equivalent
Ph. D. or
equivalent
Sub Total D
(E) (i) Training Courses, teaching Learning Evaluation Technology Programmes, Faculty
Development Programmes, Soft skill development (not less than two week duration (10-12
days), 20 points each; not less than one week duration (5-6 days), 10 points each)
(Note : Maximum Score is limited to 30 points only)
Sr. No.
Programme
Duration
Organized by
API
Score
Claimed by the
candidate
API
Score
Verified
Page No. of
relevant
documents
Sub Total E(i)
(ii) Papers presented in Conferences, Seminars, Workshops, Symposia etc.
Presentation of research paper (oral/poster) with certificate indicating the title of the paper in
international 10 points, national 7.5 points, and regional/state level 5 points; local-university/
college level 3 points each. (In case of joint output points are to be shared in 60:40 ratios)
Sr.
No.
Title of the
paper
presented
Title of
Conference /
Seminar
Organized
by
Whether international
/National/State
/Regional/College or
University level
Sub Total E(ii)
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API
Score
Claimed by
the candidate
API
Score
Verified
Page No. of
relevant
documents
(iii) Invited subject lectures and session chairmanship at national or international
conference/seminar etc. (e.g. Session chairman inaugurate and key note address,
Resource person.)
(International level 10 points, National level 7.5 points,)
Sr.
No.
Title of
Lecture /
Academic
Session
Title of
Conference /
Seminar etc
Organized by
Whether
international
/National
API score
claimed
API Score
Verified
Page No. of
relevant
documents
Sub Total E(iii)
Total E (i+ii+iii)
IV.
SUMMARY OF CATEGORY III
Details
By Candidate
By Committee
Remark
Total A)
Total B)
Total C)
Total D)
Total E)
Total
V.
SUMMARY OF API SCORES
Criteria
API score
claimed
I
Teaching, Learning and Evaluation related activities
II
Co-curricular, Extension, Professional development etc
Total I + II ( Minimum Score required 100 )
III
Research and Academic Contribution
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API score
verified
Page No.
UNDERTAKING
I____________________________________________ undertake that the information provided is correct as
per records submitted by me to College / Institute / university and / or documents enclosed
along with the duly filled PBAS performa.
My PBAS based APIs score carries
Place :
Date :
Signature of the faculty with
Designation
Place :
Date :
Signature
Head of the Department
Place :
Date :
Vice- Chancellor
N. B.: The individual PBAS performa duly filled along with all enclosures, submitted for CAS
promotions will be duly verified by the college/Institute/university as necessary and
placed before the Screening cum Evaluation Committee or Selection Committee for
assessment/verification.
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Requirement of API score (for the university level)
(Only for deciding grades while assessing the self-assessment performa of University Assistant Professors, Associate Professors and Professors or the
equivalent cadre of B. B. K. Library, Shivaji University only)
Criteria Criteria Minimum Score Minimum Score
I
II
In Criteria I+II In Criteria III
Assistant
Professor
with AGP
Rs.6000/Min.(3+4a)
Assistant
Professor
with AGP
Rs.7000
Assistant
Professor
with AGP
Rs.8000/-
Associate
Professor
with AGP
Rs.9000/-
Min.(3+4b) Min.(3+4c) Min.(3+4d)
Professor
Professor
with AGP
with AGP
Rs. 10000/- Rs. 12000/-
Grade
1
2
3
4
(Min.(3+4e) Min.(3+4f)
75
15
100
a:10
171 & above 181 & above 191 & above 201 & above 211 & above
221 & above
A+
75
15
100
b:20
156-170
166-180
176-190
186-200
196-210
206-220
A
75
15
100
c:30
141-155
151-165
161-175
171-185
181-195
191-205
B+
75
15
100
d:40
126-140
136-150
146-160
156-170
166-180
176-190
B
75
15
100
e:50
111-125
121-135
131-145
141-155
151-165
161-175
C+
75
15
100
f:60
110
120
130
140
150
160
A + : Outstanding
A : Excellent
B + : Very good
B : Good
C + : Satisfactory
C : Not Satisfactory
( Note : for six monthly reports under probation, a teachers score points obtained during the six months shall be
multiplied by 2, which indicate the annual score points. )
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C