JOURNAL FUNDS TRANSFER REQUEST FORM
INSTRUCTIONS
NOTE: Please enable macros and links when opening this form, by clicking Options... on the Security Warning that will appear. Then
choose enable content for both macros and links.
Form to be used for:
 Transferring funds or budget between or within Budget Centres - including processing internal transfer
charges/credits for goods or services provided.
 Transferring expenditure or income transactions to correct codes if originally processed on the incorrect code.
Details to be Included:
TYPE OF TRANSFER
Revenue/Income
Expense
Budget/Funds
Charge for
Goods/Services Internal Transfer
Recovery
Existing
Transaction
Coding
Corrections
Existing
Transaction
Coding
Corrections
DEBIT
Fund, Org,
Acct, Prog
Full code from which
Budget or Funds are
to be provided from
Full
code
to
be
charged
for
the
goods/services (Debit)
Full code in which
the transaction
currently appears
Full code in which
the transaction
should appear
CREDIT
Fund, Org,
Acct, Prog
Full code to which
Budget or Funds are
to be moved to
Full code to receive
credit for providing
goods/services
Full code in which
the transaction
should appear
Full code in which
the transaction
currently appears
AMOUNT
Amount to be transferred
TRANSACTION
DESCRIPTION
If transferring a transaction, note the DESCRIPTION on the original transaction
description from the ledger, including the Document No.
EXTRA INFO FOR
LEDGERS
Provide a sufficient explanation of the reason(s) for the request so that the
transfer(s) may be processed and recorded appropriately. Any documents which
clarify the request, or provide the required authority of a Budget Centre Manager,
must be sent with the form.
AUTHORITIES
Budget Centre Manager (or authorised delegate) for the code from which the funds
or budget are being transferred, or which is incurring the expenditure in the case of
a charge for goods/services or transfer of a transaction, signs here.
ADOBE/PDF/ELECTRONIC SIGNATURES: Can be used by the Budget Centre
Manager. If the form is sent to them as a pdf document [for example by using the
Email form as PDF button] this can often be completed by choosing Sign, when
the form is opened in Adobe Reader.
CHECK GL
These buttons will provide a double check for the GL codes you have entered, for
the particular line.
The completed form is to be forwarded to the Finance Officer, (Ledgers). ledgers@csu.edu.au. When
sending requests electronically, please retain original documents to be made available upon Audit
request.
For further information on CSU’s Chart of Accounts:
http://www.csu.edu.au/division/finserv/staff/policies/chart_accounts
For further information on Policy on Opening Balances and Internal Transfers:
http://www.csu.edu.au/division/finserv/staff/policies/budgeting
V2013 – Page 1 of 2
JOURNAL FUNDS TRANSFER FORM – Quick Guide
The Journal Funds Transfer Form is linked to the General Ledger (GL) codes, which allows the most recent GL codes to be used. The following
features have been included: built in validation that checks the GL accounts entered; GL code can viewed with its description; selection of an
appropriate approver from a list; emailing the form as a PDF file.
GL CODES: The GL codes are updated nightly to
provide the most current codes. Invalid codes will have a
visual prompt or an error message will be displayed.
Section 1 – is for Internal Transfers or Recoveries only
Section 2 – is for corrections
These buttons
displays the GL
Code with its
appropriate
description/name,
for the particular
line.
Email: Converts the form into
PDF format and then puts the
form into an email.
Clear Form: Removes ALL
the information within the form.
Signatory Name: This has a
drop-down menu that will
display an approver for the
Org Code on line 1 or line 7.
You can also overtype this
name, if the approver
information is out of date.
V2013 – Page 2 of 2