Facilities Services Monthly Department Meeting
2/12/2015 at 2:45pm
Student Center Lower Level Conference Room
Attendance: Drew, Phyllis, Rick, Ron, Linda, Susan, Brian, Mike, Scott, Tilmer, Jay, Wayne,
Fred, Ray, Diane, Kelli, Jessica, Dennis, Loren, Russell, Doug, Kevin T, Kevin K, Keith,
Caroline, Dave, Rose
Agenda
•
•
•
•
Overview of Individual Meetings- Doug shared feedback about what he heard.
FAMIS Overview- Understanding the why: quickly identify costs/ time in buildings.
Allows for gathering data for space allocation. Assists in deferred maintenance and
other capital requests from the State. Work orders and data help with staffing needshelps determine what we are doing for campus. Delivers data on who initiated the
work orders. (Proactive vs. reactive) Allows us to eliminate timecards. Determine how
much equipment costs to repair vs replace. Always talk about outsourcing- this helps
prove why FS is a benefit to the institution.
• Doug appreciates our patience- he recognizes it’s a change and a struggle but
he believes we are improving our department by having it.
• Potential future models for FAMIS: capital projects, utilities, keys, FAMIS CAD
Awards Program- Doug wants to see a program develop. Volunteers needed.
Recipients should be nominated by peers. Would like to go live by July 1. Contact Ron
if you’d like to participate in the group.
Campus Updates- (please see minutes of 2/11/15 meeting for more details on
project updates)
• Vangstad
• Alley
• President’s Office
• Graichen- batting cages. Are pretty much complete now. Coaches/ academics
are very happy with it.
• Fieldhouse lobby
• Hillside “frozen falls”
• Heat Plant replacement
• Fine arts building
• Wellness Center
• Fieldhouse addition- currently being explored depending on funding
• Student Center Lounge- refresh the space to be more welcoming
• Housing upgrades• Floodwall/ VCPW- trees will start to be removed when it warms up
• P.O.P- task forces are established and will begin gathering data soon. Process
to finish up in October. Understand the needs of the program and prioritize
the needs based on the government’s model of funding.
Predictive modeling and marketing endeavors- look at who comes to school
here based on marketing tactics. Target those who are more likely to come
here.
• New commercial is being advertised now
• New funding has been received- we will receive updates soon by email
Legislative Update- the executive recommendation included: new heat plant, new
command fine arts building (demo of McCarthy and Foss), $4.2 million of operating
increase, health insurance increase, retirement contribution increase, money for
deferred maintenance. The House of Representatives has thrown pretty much
everything out and now we need to wait to see what is done by the senate. There is a
lot of positives spoken of VCSU. A separate bill will be presented to add an activated
carbon plant to support new heat plant.
Questions• Dave: Is there plan to train boiler operators to be certified?
• Doug- there hasn’t been any discussion on that yet. Once it’s
determined if we get it, then we look at what type of people and
training we need to run the system.
• Would be willing to have further discussion on training
• A lead building services position is in the works- Pat will have a discussion
with the building services group about the position soon
• District 24 reps will be in Skoal tomorrow morning at 9. Feel free to join in the
discussion if you have questions on why the House does what they do
• Won’t have senate discussion until mid-March or April generally
We all have the opportunity to be Difference Makers for students and each other.
•
•
•
•