OCCUPANCY AGREEMENT RELEASE
The Housing Occupancy Agreement is a University document required by the Board of Trustees. The
agreement is necessary to provide the University housing program with a stable financial base of operation,
which allows for effective planning of expenditures at the lowest possible room rate. The agreement also helps
to prevent the residence units from being used for temporary occupancies. The Housing Occupancy
Agreement is binding for the student and the University and cannot be broken except under the
circumstances outlined below.
Events occur that can affect the circumstances of students during the year. The University is willing to work
with students to resolve these situations. However, a student cannot expect financial relief from this
agreement if she/he is leaving for convenience or has been able to find housing accommodations at a
lower price.
A student should request a release only if he/she has incurred a major change of circumstance beyond his/her
control since moving into the residence building that prevents meeting the terms and conditions of the Housing
Occupancy Agreement.
PROCEDURES:
A “Request for Occupancy Agreement Release” form is available in the Housing Office. The application is to
be completed and documentation submitted by the student and returned to the Graduate and Theological
Housing Coordinator. A student should not sign any contract or make other financial commitments before
receiving an answer to his/her request for release.
Request for release may be based on medical, financial or other special circumstances and should include
appropriate documentation. The following types of documentation must be submitted to support medical and
financial requests:
Medical:
1. Recommendation from the Drew University Director of Health Services that your situation warrants a
release. This is required for a medical release.
2. Verification from a physician. This is optional.
Financial:
1. Verification of your financial aid package;
2. Verification of your change in circumstances;
3. Completed budget demonstrating the impact of the Occupancy Agreement release, if granted.
The Graduate and Theological Housing Coordinator will consult with a representative from the appropriate
academic dean’s office to determine whether a release should be granted. A decision letter or e-mail will be
sent to the student from the Housing Office. If a release is granted, the housing deposit will be forfeited in
addition to one month rent from the day the student moves out.
Occupancy Agreement release is granted for the following:
1. Withdrawal from school/Leave of absence;
2. Part-time status (less than full-time load, except during the last semester of degree completion);
3. Marriage;
4. Graduation.
A request for agreement release based on these conditions can be made at the Housing Office. Those students
taking a leave of absence or withdrawing from the school should initiate that process at the Registrar’s Office.
Drew University Housing Office
36 Madison Avenue
Madison, New Jersey 07940
973.408.3037
REQUEST FOR OCCUPANCY AGREEMENT RELEASE
Please read the attached Housing Occupancy Agreement Release Procedure before completing this form.
Student’s Name:
Campus Address (Hall and Room):
Campus Mailbox:
Telephone:
e-mail:
I. Date requesting to vacate:
II. Reason for requesting a release from my Housing Occupancy Agreement is:
_____ Medical
_____ Financial
_____ Other
Please enclose or attach a written statement describing the reasons for your request.
III. Documentation to support request:
MEDICAL:
_____ Drew Health Services Director’s statement (required)
_____ Personal Physician’s statement (optional)
FINANCIAL:
_____ Financial Aid information
_____ Verification of financial problems
_____ Completed budget
All circumstances described in this release request are true to the best of my knowledge and no
documentation has been falsified or misrepresented.
Student’s signature:
Date: