Drew University
Campus Labs: Academic Alert system
Access: Go to faculty tab in treehouse*.
* or go to the url drew.campuslabs.com
Your First login: The first time you log in, go to CampusLabs for Advisors (Beacon). Click “Get Started”
and then edit your Profile by clicking on your name in the upper right corner of the page. Upload your
photo and add department/contact information that you would like to be visible to students
connected to you.
Next, set your preferences for receiving updates or alerts. In Email Preferences, you may choose to
receive Updates and Alerts in a digest email at the end of the day or immediately when the
Updates/Alerts are created. (You can also select “no email,” but doing so may cause you to miss
important messages about your students.)
Now that you are logged in, toggle back to the CampusLabs page, by clicking the upper left hand icon
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Drew University
Campus Labs: Academic Alert system
Once on the landing page, click on Faculty. For your next login, you can go here directly through
treehouse.
Updates and Alerts Within the faculty module, you can access your courses and rosters. The
“New Notification” feature will allow you to submit updates or alerts. Faculty and have the ability to
submit updates or alerts on a continual basis throughout the semester. When the notation page
appears, you have the option to create an update or alert.
An UPDATE is an observation or comment you want to make about a student. This may be in the form
of a note to yourself about a conversation you have with the student, or information you may want to
share with advisers or professional staff. Updates are not necessarily concerns and do not call for any
specific response/intervention from the campus community. Example:

Student and I had a conversation about his/her progress in a class.
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Drew University
Campus Labs: Academic Alert system
An ALERT is a notification more urgent in nature and calls for an INTERVENTION. Academic alerts are
akin to “academic warnings” in the old system. Examples:
 I have not seen or heard from the student for a week.
 The student is demonstrating weak study skills and is advised to meet with an academic coach.
 The student is struggling with writing assignments and is advised to work with a writing tutor.
To assure appropriate follow-up, faculty or staff submitting updates and alerts should provide clear
direction by:
 Selecting the appropriate audience
 Selecting the appropriate notification categories
Audience: The user should select Private (self), Specific Network Members, or Professional Staff. Note
that there are currently no peers in the system. By default, the student will not receive the alert
unless you check off on this.
Audience selection
Who can view?
Private
Faculty submitting alert;
Full access administrators: CLA
Deans, OAR, DOS, VP CLSA
Adviser(s), Judy, Frank, OAS Staff
Full access administrators
All network members and
administrators
Specific Network
Members
Professional Staff
Notation Categories: The same set of notation categories appears for both updates and alerts. The
same set of notation categories is also accessible to faculty in their role of advisers in Beacon (the
CampusLabs module for advising). The categories highlighted below are generally for advisergenerated updates in Beacon and not the Faculty module.
The CIRT category is generally for internal use by the Critical Intervention Response Team.
Category
Academic - Absence(s)
Academic - Academic Coaching
Academic - ESOL support
Academic - Missing Assignments
Academic Advising Notes
Academic Performance
Academic-Math/Science Tutoring
Academic-Writing support
Academic-other tutoring
Career Planning
CIRT response
Other
Retention Concerns
Audience
Student, Adviser, Judy (if excessive absences)
Danielle Boeninghaus
Beverley McGuckin
Student, Adviser
Student, Adviser
Student, Adviser (Judy, if added support needed)
Student, Adviser, Nora Boyer
Student, Adviser, Jami Barnett
Student, Adviser, Nora Boyer, Jami Barnett
Student, Adviser
Frank, Judy, Specific CIRT members
Issuer should clearly specify
Judy, Frank, Adviser
Response to Alerts:
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Drew University
Campus Labs: Academic Alert system
An Alert requires that someone take action and “lower the alert.”
 If you selected the student, he or she will receive an email with your Alert.
 Advisers and staff will receive emails and notifications in Beacon.
 Once the adviser or staff member has addressed the alert, he or she will “lower the alert”*.
 Faculty submitting the alert will receive an email notification. This does not mean the root
problem has been solved, but instead that someone has responded and intervened to a
specific alert.
Guidelines for adviser/staff response to alerts:
 Details of action taken to lower alert (i.e. the student has scheduled a tutoring appointment,
the student met to discuss absences and has decided to withdraw from the course).
 Future actions as appropriate (and possibly open new alert).
*For Fall 2015, First-year advisers and staff have been trained to lower alerts in Beacon. All faculty
advisers will be invited to Beacon training sessions later in the semester.
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Quick Guide to Student Success Network
Frank Merckx
Dean of Students
Jami Barnett
Director of the Center for Writing Excellence
Nora Boyer
Director of Math & Science Resources
Deshawn Cook
Asst. Director of Residence Life
The following individuals only appear in the network of students in their current caseload. New
referrals/connections may be prompted through the academic alert system:
Danielle Boeninghaus
Student Success Specialist (aka, Academic Coach)
Beverley McGuckin
ESOL Support Specialist
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