AQIP Steering Committee Meeting Report for February 20, 2007
Attendees: Dr. Abrams, Margaret Puckett, Tom Prendergast, Brad McCormack, Molly Hockenberry, Lynn Damberger
called and conducted the meeting.
TOPIC
DISCUSSION
Quality
Improvement
(Action) Project
Processes/Committee Role
Given that PAC will be the clearinghouse for quality improvement project
Communicate
proposals at the College, the Committee resolved that:
to PAC
1. AQIP Action Project proposals initiated by the Committee will also go
through PAC processes – to tie them to strategic initiatives and budget
processes.
2. The Committee may opt to select Action Projects from other PAC
approved quality improvement projects as the Committee deems
appropriate (especially where projects have direct impact on
improvement opportunities aligned with AQIP Categories).
3. The Committee will provide guidance to PAC in the strategic planning
process, including the processes for quality improvement project
proposals and approvals, as it relates to AQIP requirements.
The Committee will ask PAC to adopt some version of the “Quality
Improvement Project Commitment Proposal” form that will allow projects the
Committee selects as Action Projects to be easily reported to AQIP.
Systems
Portfolio Update
Other continuing responsibilities of the Committee continue to be:
1. Reports to AQIP on Action Projects.
2. Maintaining/updating the Systems Portfolio.
3. Attending Strategy Forums (every 4 years).
4. Planning/conducting Quality Checkup Visit (every 7 years).
Acknowledgments
The following were acknowledged for contributing to the SP process:
 Peg Moir, Carmen Morrison and Lynn for Training Workshops.
(Discussion: Ending with group work sessions was good. Further
evaluation of effectiveness of workshops will be at the end – what
helped, what should have been done differently.)
 Jim Hull, Brooke Henwood, Tom, Brad and Kate for review and
ACTION
STEPS
PERSONS
RESPONSIBLE
Tom, Brad
and Peg – also
on PAC
TIME-LINE
Upcoming
PAC
meetings

feedback of SP Teams’ Worksheet 2. (Discussion: Feedback was
good.)
Faculty Caucus, Staff Caucus, MAC and President’s Staff for
Worksheet 1 selecting questions for the Portfolio. They received
thank-you cards from Kate on behalf of Committee and Dr. Abrams.
In May/June we will want to acknowledge SP Teams’ efforts. Plan is to have
celebration cookout again. (Discussion: Was well-received last year.) Also
to present participants in SP processes with pen(s).
Plan cookout
Committee
May
Order pens
Kate
May
Confirm team
membership,
plan for
reading/input
Bruce
March 1
Develop
insert
Lynn
April
meeting
Next Steps
Change in original plan – SP Teams will not be submitting outlines of their
responses. Worksheet 2 work for most teams was nearly an outline.
SP Teams to post to F: drafts of PRI responses by 3/16, final responses by
4/13; drafts of C responses by 4/27, final responses by 5/18.
The AQIP Writing Team* will need to read and provide input on draft
responses starting 3/16 when first drafts are posted. Bruce Sliney is the Team
Leader. He has not confirmed team membership. (He asked Beth Franz.)
Margaret volunteered to be a reader toward the end of the process. Deb
Hysell was suggested.
Action Project
Updates
*Writing Team also does the final editing/writing of the Portfolio.
Atd/Dev Ed project and Gatekeeper projects are moving along.
Presidents Newletter has been published 4 – 5 times. Action Project Team
will be evaluating project in spring.
Communication
Updates
PAC is proceeding with implementation of strategic plan.
New AQIP Posters are in process of being hung in buildings by PTK. Kate
sent thank you to PTK via Diane Hipsher.
AQIP information inserts for new employee packets – The Committee
provided further input to Lynn who will draft a design .