PI
Funds Available &
Project Detail Reports
Session 19
To print:
• Right click
• Choose “Print”
• Change option “Print
What?” from “slides” to
“note pages”
• Click ok
PI_Funds Available Report and PI_Project Detail Reports
Four reports in
Two Workbooks
• PI Funds Available Report
Shows how expenses are tracking to budget and the
remaining funds available on the grant/contract.
• PI Project Detail Reports
 PI Expenditure Detail Report
Shows detailed grant/contract expenses for the month.
 PI Planned Expense Report
Shows details of future planned expenditures for the
grant/contract.
 PI Labor Schedule Report
Shows the % of effort of current and future personnel
scheduled to be paid on the grant/contract.
Common Report Parameters
Report Header
Page details reflect unique project/award combination.
Project PI Name
Award PI Name
Sponsoring Agency
related Information
Fiscal Contact Name
Project Period
Award related Information
Reports simplified
Budget categories created
to facilitate rolling up
budget, expenses and
commitments to a level
more closely aligned with
the way the PI Budgets.
A
B
C
D = A-C
E
F = A-C-E
Major
Sub
Totals
Denotes which
budget
categories are
subject to F&A
and which
aren’t.
PURPOSE: This report is designed to provide the project’s funded Budget
Balance Available: It shows BOTH: 1) Budget balance after expenses todate, AND 2) Budget balance after expenses to-date and scheduled future
planned expenses.
Column F’s ‘Grand Total’ reflects your remaining funded Budget Balance
Available (including both Direct and F&A/Indirect costs). See major Subtotals for a breakdown of available Direct and F&A costs.
Reviewer and PI Signature Lines on
PI Funds Available Report
I have reviewed current month
expenditures for accuracy and sufficient
source documentation in accordance
with University procedure 1-4.
Reviewer: __________Date:__________
Reference:
Procedure 1-4A
After review of the period expenditure detail report and
this summary report, to the best of my knowledge all
costs charged to this project are appropriate and salary
and wages charged are in relation to work performed on
this project. Where required, corrections have been or
will be requested to be made in the Integrated System.
PI Signature: ____________________Date:__________
PI Funds Available report output can
be restricted based on award status.
Purpose: This report shows detailed expenditures within a budget category
for PI review and approval of the appropriateness of actual costs.
Fiscal administrators must still use the original FM_Expenditure Detail
report to review expenses as per University finance procedure 1-4.
Purchase Order Line Description
can be omitted if desired
Purpose: This report is designed to reflect known future planned
expenses for the grant/contract. Future expenses are list by Budget
Categories.
Purchase Order Line Description and
Oracle Manual Encumbrances
can be shown or omitted as desired.
Purpose: This report shows the effort percentage of present and future personnel
that are scheduled to be paid by the grant/contract.
Note: Hourly wage employees are not automatically encumbered and thus will not show on
this report unless a manual encumbrance was created.
Questions