Oregon State University Retirement Association
Board Minutes
17 October 2005
Members present: Nancy Evans, Bobbye Koeper, Ken Krane, Laura
Sneeden, Gary Tiedeman, David Eiseman, Kathy Heath, Gale Hazel, Ron
Lovell, and Glenn Klein.
Members absent: Carol Mason, Bill Brennan, Kathy Meddaugh, and Norma
Barnhisel.
Guest: Terryl Ross
Meeting called to order by President Eiseman at 9:05 am.
Corrections for the minutes included: 1. under the Oregon Pers Retirees, the
brochure was for OPRI, not PERS. 2. Nancy Evans should be added to the
list of members on the nominating committee. 3. Delete the computer
program item. 4. The new engineering building is spelled Kelley, not Kelly.
Minutes approved as corrected.
TREASURER’S REPORTt: OSU Foundation Account Balance: $9,675.31
OSURA Account
$6,820
GOLF TOURNAMENT ACCOUNT: INCOME
33 golfers @ $30.00
1 golfer @ $12.50
Income: $1,002.50
35 non-golfers@ $12.50 Income: $ 437.50
TOTAL INCOME
$1,440.00
EXPENSES
Trysting Tree Golf Course – refreshments &
Green fees:
$1,210.50
Trophy engraving:
51.15
Prizes & Decorations
36.90
TOTAL EXPENSES $1,298.55
PROFIT
$141.45
The next OSURA Golf Tournament has been set next for
SEPT 6TH, 2006.
EMERITI RECEPTION: The OSURA display board was up at the emeritis
reception right next to the Academy for Lifelong Learning display. Good
audience response. The board is currently stored in Ken Krane’s office and
is available for use. It is large and somewhat heavy to move. The new
format of the emeriti reception with key faculty reporting was well received
and considered better than just administrative reports.
STANDING COMMITTEES: PROGRAMS: Suggested dates for tour(s) of
the new Kelley building are November 14, 15, or 16 and maybe sometime in
December. The tours will be limited to 20 people. It was projected the
interest might warrant two or more tours. An announcement card will be
mailed to members once the date(s) are set and will also list other upcoming
events.
We are waiting to hear from Karla Chambers about a possible tour of
Stahlbush Island Farms. To see processing, it may be too late for this year
if we set a specific date so we are looking at the Fall of 2006.
A theater program is project for February 17, 2006 with a reception etc.
Gale Hazel and Gary Tiedeman have been named co-chairs of the proposed
Talent Show. Gary suggested a pitch to get attendance other than the
“excellent” talent was to use it as a fund raiser for the possible OSURA
scholarship fund. Next Fall is the target time.
A retirement workshop as conducted by Kathy Meddaugh is still planned.
Other programs might be sporting events such as Women’s basketball with
the coach hosting an informal session before the game.
MEMBER SERVICES: Bill Wilkins has been asked to chair this
committee. Close liaison with the faculty senate economic welfare
committee is important to avoid duplication. Gary Tiedeman is currently on
that committee and will discuss with them what the relationship
might be.
VOLUNTEER COMMITTEE: Ken would like names of non-board
members to add to this committee. Kathy reports very good response to
volunteer requests.
FINANCE COMMITTEE: George Keller has been asked to chair this
committee.
There was a general discussion on the “advocacy” role of OSURA and just
how this should be conducted. AOF and OPRI are already advocacy groups
for faculty/staff. Our role should be more educational than advocacy.
ANNUAL MEETING: There was a general discussion on where to held the
next annual meeting and suggestions included the Alumni Center, the Valley
Football Center, and the new Reser Stadium. Costs and availability are to be
considered. It was agreed to get tentative reservations at the Alumni Center
and the Valley Football Center.
MEMBERSHIP REPORT: Laura reported that we had 387 members. The
membership committee made the following suggestions:
Membership dues: raise to $15 per person/yr
Membership options: 1 to 3 year options at $15/yr
Orange card:
send new card each year
New retirees:
First year membership free
“make a big fuss”
The members would get the Presidents report and the research magazine
mailed to them at OSURA expense. About 100 people retired last year.
There are currently 6,000 alumni and 2,000 foundation members receiving
these mailings. We operate on a fiscal/academic year, not a calendar year.
After some discussion, it was recommended that this proposal be sent to the
Finance Committee for review. Other items that were included in the
discussion were that of a life membership; an option with no reduction in
dues is not attractive; membership card & orange card be the same; even
with a free first year membership, members should respond that they wish to
be members; etc. We need a legal way to contact retirees about
membership also to make sure spouses of deceased members know that they
can continue membership. Because so many things are happening when
people retire, it is a problem as to how to reach them and individual contact
was suggested as the best method.
An OSURA pin proposal was presented by Laura. The cost would be $70
for a setup mold and we could get 500 at $1.75 per pin. The board
authorized the $700 to order the pins.
Copies of the OSURA letterhead were passed for review. In addition
business cards as discussed at the last meeting were presented. OSURA
information is on the first and the officers and board members are listed on
the back. A supply is available from Laura.
The Orange card was discussed. A cost of $280 was presented. This would
include a charge of $60 for setup, $15 for shipping and the rest for 500
cards. Only general information would be on the card and information on
the discounts etc. would be on a sheet sent to members when their card is
issued. The types of discount opportunities we have been discussing are
much broader than was originally proposed to the board by Luanne
Lawrence.
It was agreed that dues would continue at $10 per year and we’d try to have
the new membership/orange card available next year.
OSURA PROPOSED BUDGET – July 1, 2005 – June 30,2006
INCOME
Estimated Dues 400 @ $10
$4,000
Funds from Provost’s Office
9,000
Carry over Funds from Provost’s Office
-37
Carry over Funds from Foundation
6,508
TOTAL INCOME
$19,471
EXPENSES
Printing & Mailing
Newsletters 3 @ $800 $2,400
Special Mailings
400
Stationery
300
Directory
$1,485
Print Single Section
$400
OSURA Brochures
545
Mail Directory to Members
300
Produce OSURA Section
200
Envelopes
240
Directory Cover
100
Administrative Service Fee (OSU Foundation)
$40
Program Expenses
$1,080
Shuttle 90 X 2
180
Materials
50
Donations to Speaker’s Area
150
Refreshments
200
Retirement Workshop
500
Annual Meeting
$2,100
Office Material
200
Refreshments
400
Room Rental
500
Entertainment
500
Decorations
500
Gold (Orange) Card Expenses
$820
Mailing (400)
160
Envelopes
160
Card
500
Other Expenses
$1,400
Polo shirts for volunteers 300
Pins – OSURA
700
Travel
400 TOTAL EXPENSES $10,325
WHAT’S IN A NAME?
Suggested new names for the OSURA newsletter:
The OSURAN
The Retiree
The OSURA Letter
The Retiree Letter
OSURA New & Views
OSURAviews
OSURA Views
OSURAvues
OSURA News
OSURA Retirees News
Ron will be asking our preference on this change and it will be an item for
the next meeting. This is Ron’s last year on the Board and he will not be
seeking election to a new term. We will need a new editor for the
newsletter. Ron is willing to assist the new editor. Gary was asked to be
editor and he didn’t say no!
A reminder that the November meeting will start at 9:00 am on Nov 21st.
Our guest speaker Terryl Ross arrived and presented information on the
strategic plan for diversity at OSU. Laura has copies of this plan. He
discussed the a number of items including: workshops at University Day; the
book club program; need for individual faculty to step up and take action;
the challenge to attend and do at least one book review; challenged the board
to organize a book review session; availability of him or his staff to help; the
advantage of current activities already going on at OSU; the five strategic
areas of the diversity plan, and more. Some follow up is expected.
The meeting adjourned at 11.11 am.
Respectfully submitted,
Glenn Klein, Secretary