Oregon State University Retirement Association
Board Minutes
19 September 2005
Members present: Bill Brennan, Nancy Evans, Gale Hazel, Ron Lovell, Ken
Krane, David Eiseman, Laura Sneeden, Kathy Meddaugh, Gary Tiedeman,
and Glenn Klein.
Absent: Kathy Heath, Carol Mason, Norma Barnhisel, Bobbye Koeper.
Guests: Jean Peters
Meeting called to order by President Eiseman at 10:00 am.
No treasurer’s report, but a propose budget was presented as received by all
members via email. The budget will be approved at the next meeting.
Moved by Ron Lovell, seconded by Ken Krane that minutes of the August
meeting be approved. Motion passed.
GOLF REPORT: Bill Brennan report that we had 35 golfers and a total
attendance of 69 at the recent golf event. He appreciated the help of Laura
Sneeden, Carol Mason, Bill Wilkins, Marilyn Sarff, Irwin Harris, Harold
Hunter and Chair of the Golf, Bob Weiss. Kay Brennan and Marilyn Sarff
did a great job in getting prizes for the raffle drawing. Engraving costs more
than the “garage sale” trophy. There was plenty of food of very good
quality. There was a discussion on getting more participation from nongolfer participants as well as more golfers. No decision was made as to
whether to hold another golf event next year.
TIME OF BOARD MEETINGS: Due to a teaching conflict of president
elect Ken Krane, the starting time of the October and November meetings
have been moved up to 9:00 am. The meetings are scheduled to last 2 hours.
VOLUNTEERS: Kathy Heath & Kathy Meddaugh are working on the
needed volunteers, most of which is done by email. Kathy Meddaugh
reported that most of the work for the University Day display is complete
and that all of the labor etc. is being donated with OSURA only having to
pay for the materials. A 3 fold Velcro board has been purchased for this and
future display use. Cost approximately $300. It will be stored in the
administration building.
NEWSLETTER UPDATE: Ron Lovell and Laura Sneeden are
cooperating in the preparation of our next newsletter. Content includes the
presentation of Luanne Lawrence, profile of new board members, OSURA
President’s letter, events etc. The name “BEAVER LOG” will continue to
be used, but will be reviewed. Copies of Beaver Log will be sent to
appropriate administrators at OSU. The cost of sending a copy of the
newsletter to all potential members was approved. It was suggested that we
might have a memorial column as a part of the newsletter or on our web site.
DIRECTORY UPDATE: Laura Sneeden reported that we have 475
members listed in the directory, up from 406 and we currently have 294 paid
members. Memberships such as life member, and 1, 2, 3 year membership
plans were discussed and will be referred to a committee for evaluation.
Some universities give automatic membership to all on their retirement.
Former members of the staff who did not retire from OSU are eligible for
associate membership. The membership committee will be Gale Hazel,
Kathy Heath, David Eiseman and Laura Sneeden. One free year of
automatic membership on retirement is another proposed consideration.
PROGRAM UPDATE: Ken Krane reported that a computer program, a
tour of the new Kelly Engineering “green” building, maybe a tour of
Stahlbush Island Farms are being considered as a start for this year.
Members will receive appropriate notices via email.
RETIREE WORKSHOP: Kathy Meddaugh will work on continuing the
excellent workshops conducted in the past. Getting the names of potential
participants needs to be resolved. February was considered a good time for
the next workshop. A report will be made at the next meeting.
OSURA brochure: It was suggested that our brochure needs to be updated.
OREGON PERS RETIREES, INC. Gary Tiedeman handed out brochures
about the PERS organization and encouraged board members to join.
OSURA TALENT SHOW: With the great talent on the board and with the
addition of other retirees, a talent show was suggested as an activity. With
Gale Hazel, Gary Tiedeman, Kathy Meddaugh, Carol Mason, plus talent
such as Harold Hunter, Erin Haines and groups such as the community band
and barbershop quartets, it could be a great show – the “Support Stocking
Review!
LONG RANGE PLANNING: Gale Hazel suggested that the board initiate
some long range planning. Now that we have been integrated into the
structure of the University, we need to have more specific and details goals
and activities. An intensive session such as a workshop or retreat with all
board members and perhaps some special guests is needed to help set the
direction that OSURA will take. Further discussion to follow.
STANDING COMMITTEES: The proposed standing committee structure
was presented by Ken Krane. It was agreed we would try the four new
committees before we attempt to amend the bylaws. Committees would be:
Program – chaired by the president elect; Finance – chaired by the
treasurer; Volunteers – with Bill Brennan, Ron Lovell, Kathy Meddaugh,
and Glenn Klein as possible committee members; Member Services –
Kathy Meddaugh, Gary Tiedeman and Bob Becker as possible members.
Chairs may or may not be board members. The president might be
considered an ex officio member of all committees. The Nominating
Committee will be Bill Brennan, Ron Lovell and Jean Peters.
Additional member will be added and all Board members are encouraged to
indicate their preference of committee(s) to serve on and to suggest any
other people who might serve on these committees and relay this
information to Ken Krane so we can complete the structure and membership
of the committees in the very near future.
MISC: Laura Sneeden had several items for board consideration.
1. OSURA Letterhead – a suggest format was discussed and a new
letter head will be prepared to board use.
2. Business cards – an OSURA business card will be develop. The
front would have information on OSURA and the back could list the
board officers and members. This can be used by all members and
save on costs.
3. Renewal of members – proposed using the new letter head with a
renewal form on the bottom to encourage membership renewal.
Another idea presented by Nancy Evans was the possibility of a “pin” for
OSURA that we could wear in addition to the polo shirts. The shirts are not
appropriate for all the occasions we might want to promote OSURA.
ORANGE CARDS: There was a general discussion of the proposed
Orange Card which would be used as ID for special discounts etc. to
members. ALL BOARD MEMBERS ARE TO SUGGEST 3
BUSINESSES ETC. THAT WE MIGHT APPROACH FOR
BENEFITS TO MEMBERS. SEND THESE TO LAURA SNEEDEN!
IDEAS: university events, restaurants, bookstores, clothing stores,
sporting goods, movie theaters, etc.
Athletic Events: There was a general discussion on the situation regarding
discounts for faculty/staff, emeritus, seniors etc. and what the advantages
were. There seems to still be some confusion. Correct information should
be in the newsletter.
BUDGET: Ken discussed the need to have a budget representative of how
we will operate as an organization now that we have been given official
status within the University. The payment of travel, etc. to conform to
University requirements was an example. The possibility of an OSURA
Scholarship was again discussed. The discussion covered many of the
budget items. Final recommendations for board consideration will come
from the Budget Committee.
NORTHWEST REGIONAL MEETING: Jean Peters will represent
OSURA at the meeting in BC. The board authorized $400 to help cover the
cost of the meeting and travel.
Meeting adjourned at 11:59 am (quoting President Eiseman)
Respectfully submitted.
Glenn Klein, Secretary