School of Mathematical and Physical Sciences
NEW FACULTY MEMBER
Preparing for a New Starter – Line Manager’s actions
1. Complete this form and pass to Dorothy Lamb, Head of School’s Co-ordinator, Pevensey 2
3A2, E: d.j.t.lamb@sussex.ac.uk
2. Arrange to discuss room and office equipment, computing etc with Oonagh Caunter, School
Administrator, Pevensey 2 3A20a, E: o.m.caunter@sussex.ac.uk
3. Refer to contents of MPS Staff Handbook for full details and links,
http://www.sussex.ac.uk/mps/internal/staff/newstaff
4. When complete, please sign (both Line Manager and new staff member) and return to Head
of School’s Co-ordinator
New Starter’s Name
Prof
Dr
Mrs
Miss
Mr
If replacement, please give name
of previous postholder:
Department/Section
Full Job Title
Contactable Email
Start Date & Time
Line Manager
Mentor (please consider Athena
SWAN when selecting a mentor)
Head of School’s Co-ordinator will:
1
Amend MPS staff list and indicate if replacement post, for whom
2
Prepare relevant induction meetings and circulate agreed schedule to Line Manager
3
Send letter/email to new member of staff detailing induction start date and time and
induction programme
4
Set up pigeonhole
5
Advise porters of new arrival for post purposes
6
Set up staff file
7
Inform School Office of inductee arrival date
8
Organise portrait photograph session
9
Arrange for door sign to be produced
10 Arrange for photoboard entry
11 Arrange for staff badge
School Administrator will:
1
Complete new staff ITS account form and organize new staff IT induction
2
Arrange for office space to be made ready
3
Ensure telephone records are up to date and add to MPS contact list
5
Purchase IT equipment with Line Manager, if applicable
6
Arrange start-up fund code in Agresso
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New Teaching Fellow Appointments - Template for Induction Schedule
Day1= Items 1-6
Session content
Human
Resources
Arrival at School
All new staff are required to attend HR upon arrival and will be given an
appointment between 09:00-09:45.
Arrive at School Office. School Office to contact Head of Department or nominee
3
Welcome with
HoD
4
Office
arrangements
and login
5
Health and
Safety induction
and tour of
building
Lunch with
colleagues
Head of School
welcome
Mentor meeting
ITS induction
Head of Department/delegate to provide a welcome and explain the schedule of
induction
 Ensure member of staff has attended HR
 Take to new office and provide key; discuss any office requirements
 Provide details of work address and work telephone
 Explain housekeeping arrangements and building opening hours
 Provide MPS staff handbook with useful information
 Introduce to School Office function and staff
 Take to Shawcross Building to collect IT login
 Take to Hastings Building to collect staff ID
 Copying and printing and computing purchases
 Parking/travel
 School contact list
 Health and Safety Induction
 Tour of Pevensey 2 and Pevensey 3 (focusing on communal areas, fire
exits, pigeonholes, seminar rooms, lavatories, access points and visits to
labs to be decided)
Led by Head of Department
1
2
6
The Department
Staff required
Time
Location
School Office
staff
5 mins
HoD/nominee
1 hour
Pevensey 2
3A20 School
Office
HoD office
Oonagh/
colleague
1.5
hours
Pevensey 2
3A20 School
Office
Steve/
Oonagh
30 mins
Pevensey 2
15 mins
HoS office
HoD/nominee
Brief initial greeting
To set up dialogue
Can be delivered by ITS in Shawcross or in staff office
Covers University systems
Head of Department/delegate to cover opportunities:
 Teaching/admin roles
 Workload credit model
 Student Projects & supervision of UG
 Academic Advising
 Structure of the Department & School (chart to be produced)
Also flag up (contained within MPS Staff Handbook)
 University Staff Development Unit; PG Cert HE
 Health and Safety training (depending upon role)
 ITS training on Sussex Direct and Study Direct
 Agresso training
Day
Mentor
Organised by
Oonagh
HoD/nominee
Done
Y/N
Teaching
Roles and
responsibilities
Meet Director of
Doctoral Studies
Meet Director of
Student
Experience
Director of
Teaching and
Learning
Director of
Recruitment and
Admissions
Finance and
using Agresso
 MPS Staff Resources e.g. faculty leave and travel forms, inc. insurance
Human Resources (contained within MPS Staff Handbook)
 Family-friendly policies
 Payslips are online @ MyView
 Probation period and process for completion
 Appraisal process
 Promotion process
 Meet with curriculum lead
 Discuss offering projects for Research Placement/Final Year and MSc
 Overview of departmental practice/teaching methods/feedback/standards
 Assessment – writing exam papers and related processes
 Organise meeting with colleagues who taught modules before
 Meet Course Co-ordinator to clarify exam processes and other matters
Head of Department to ensure new staff member has clear understanding of job
role and who to go to if experiencing any difficulties
General overview of research student activity in the School
DoDS
General overview of student support and experience in the School
DoSE
General overview of teaching and learning principles in the School/University
DTL
General overview of recruitment activity in the School
DoRA
Science Schools Finance team will attend your office and take you through the
system
Sci Schools
Finance
Upon completion of induction material listed above, please sign and return to Dorothy Lamb, Head of School’s Co-ordinator, Pevensey 2 3A2.
The induction programme outline above is complete.
New staff member name:
Line Manager name:
Signature:
Signature:
Date:
Date: