Mata kuliah Dosen Pembuat Tahun : J0754 - Pengelolaan Organisasi Entrepreneurial : D3122 - Rudy Aryanto : 2009 Komunikasi dalam Organisasi Chapter 19 Learning Objectives – Define the term communication – Describe the major elements in the process of communication – Discuss how nonverbal cues influence communication effectiveness Communication The process by which things get done in organizations Global Virtual Team Communication • Global virtual teams are cross-functional – They operate across time, space, organizational boundaries, and cultures – Members communicate mainly through electronic technologies • Internationally savvy companies provide virtual teams with intercultural training Intercultural Communication Training • Part one of this training focuses on helping team members understand his/her own: – Cultural beliefs – Verbal and nonverbal communication styles – Attitudes toward time, space, work ethic, etc. • Part two of this training focuses on: – Learning to work with teammates from diverse cultures – Interpreting the communication styles and cultural backgrounds of teammates – Responding effectively to these unique cues The Importance of Communication • Communication is vital – – – – Person-to-person Nation-to-nation In organizations In groups • Nearly all aspects of a manager’s job involve communication – The most important aspect of communication is the effect it produces The Importance of Communication • Communication does not depend on technology; it depends on – Forces within people – Their surroundings • Nearly all aspects of a manager’s job involve communication – The most important aspect of communication is the effect it produces The Communication Process Who... Communicator says what... in what way... to whom... Message Medium Receiver Feedback ...with what effect Classic Communication Model •••• Communicator •••• •••• •••• •••• Encoding Message & Medium Decoding Receiver Feedback •••• = Noise Classic Communication Model – Communicator: Someone with ideas, intentions, information, and a purpose for communicating – Encoding: Converting a message into groups of symbols that represent ideas or concepts – Message: An idea or experience that a sender wants to communicate – Medium: Means by which a message is sent – Decoding: The message’s target – Receiver: Converts symbols into concepts and ideas – Noise: Factors that distort the intended message – Feedback: Receiver’s response to sender’s message Nonverbal Communication Messages sent with body posture, facial expressions, and hand/eye movements It is as important as verbal communication Nonverbal Messages • People cannot refrain from behaving nonverbally – A person trying to act passively is likely to be perceived as inexpressive, inhibited, withdrawn, uptight – Speakers with greater vocal and facial pleasantness and facial expressiveness were judged by audiences to have greater competence – Vocal inflection refers to how a message is transmitted Body Language • Body language is classified into five types of expression – – – – – Emblems Illustrators Regulators Adaptors Affect displays Communicating Across Cultures Words Time Space Behavior Directions of Communication • Downward communication – Flows from higher to lower levels in an organization – Includes management policies, instructions, and official memos • Upward communication – Flows from lower to higher levels in an organization – Includes suggestion boxes, group meetings, grievance procedures, anonymous emails, unauthorized websites, airing grievances in chat rooms. Communication and Technology Internet and World Wide Web Intranet Voicemail Conferencing Mobile phone, pager, PDA Email, Instant Messaging The Grapevine • An informal communication channel that cuts across all other channels of communication – Many employees listen to the facts, opinions, suspicions, and rumors the grapevine provides – An organization has multiple grapevine systems – Grapevines, rumors, and gossip are deeply ingrained in organizational life – Managers must be tuned into what is being said and must seek to keep employees informed Rumors • There are four categories of rumors – A pipe dream or wish fulfillment expresses the wishes and hopes of those who spread the rumors – Bogie rumors come from employees’ fears and anxieties and cause general uneasiness – Wedge drivers are motivated by aggression or hatred and are the most damaging type of rumor – Home-stretchers are anticipatory rumors; they occur after waiting for an announcement