Student Affairs Communications Group Minutes
March 30, 2016
Attendance: Kami Hammerschmith, Lisa Hoogesteger, Sarah Payne, Sarah Norek,
Vanessa Johnson, Majeed Badizadegan, Michael McDonald, Jenna Riccolo, Tram
Hoang, Carmen Twenge, Jennifer Viña, Danté Holloway, James Thomas, John
McQueen Jennifer Rouse, Tracy Getz, Carolyn Boyd, Leslee Mayers
Next meeting of the Student Affairs Communications Group will be Wednesday,
April 13, 2016, 9a.m. - 10:30 a.m., Orange Media Network, 4th floor, Student
Experience Center. Topic: Candace Baltz will provide details on the services
offered by OMN.
Today
Carolyn shared the new OSU Experience website –
http://sites.oregonstate.edu/experience/.
Carolyn invites everyone to look at the site and send feedback back to her. It has
been her major project for the past year.
The site is intended to inspire students to get engaged and to act as a resource for
students to connect to programs. Carolyn tried to organize it in a way that would be
intuitive to students. It is organized by learning themes. It is meant to be inclusive of
programming across the university – a broad approach to content.
The site is organized by Student Affairs learning domains of service.
• Health and Well-Being
• Diversity and Global Consciousness
• Career Discovery and Development
• Community and Civic Engagement
• Personal and Leadership Involvement
• Student Resources
• Beaver Life
• OSU Voices
The site is not currently in Drupal, but is responsive. It is light on text, more visual,
with links to resources.
The Beaver Life tab includes a calendar from the Student Events & Activities Center
that appears on the OSU Guide. OSU Voices are pieces written by students, for
students. Many are written as 10 questions or in a blog format.
Carolyn is conducting usability testing with students during spring term. She is
planning a full launch in the fall and it will be linked in summer START materials.
Leslee suggested we look at how the site is rolled out to students. It would be nice to
have this one URL vs. the multiple separate departmental URLs students usually
receive.
Carolyn gave an overview of marijuana policies and laws. She looked at students
over 21 vs. under 21, recreational vs. medical and on-campus vs. off-campus. She
created a document for internal use for informational purposes. It states, "While
Oregon's Measure 91 allows for certain marijuana-related activities, using and
possessing marijuana in any form remains a crime under federal law. As a recipient
of considerable federal funding, such as financial aid, and federal grants, Oregon
State University prohibits the use and possession of all federally-controlled
substances – including marijuana." Carolyn reminded us that we can not give legal
advice to students. If we are asked about marijuana policy, we can state our
understanding of the law, but can't offer legal advice. We should offer resources.
Carolyn announced that Orange Media Network, Student Affairs Communication and
Marketing and the MU Design Studio are partnering to offer trainings for students.
Friday, April 1 - Style Guides and Copyediting by Carolyn, Steven Sandberg and Kami
Hammerschmith
Friday, May 6 - Design Theory by Kent Sumner and Michael McDonald
Friday, June 3 - Outgoing students will offer advice around marketing work
All sessions are at 1 p.m. in 402 Student Experience Center. Students should RSVP to
julie.freshwater@oregonstate.edu.
Carolyn offered a University Marketing update. The University's 150th Anniversary
is approaching. We will start incorporating tools by Jan. 1, 2017. University
Marketing is currently developing strategies and a style guide. There will be an IMC
meeting this summer to roll out the materials.
Carolyn is requesting people provide student stories to her. Please send her names
of students, current or recent grads.
Sarah from Academic Success Center announced that until May 1 they are accepting
nominations for students whose success stories resonate. They are looking at
success broadly, There is a link to nominate on their website. Nominations can be
for current students or recent graduates. In the fall they plan to publish a 4-page
newspaper insert in The Daily Barometer to highlight the students.
Carolyn thanked those who completed the communications survey. Her office is
compiling the feedback and will use it to add resources to the Student Affairs
Communications and Marketing website.
The Career Development Center is adopting the new pine theme for their website.
Vanessa announced that the NSSE survey is rolling out on April 5. She asked
everyone to help in marketing the survey to first year and senior students.