Supplemental Payments
Payments made to employees in addition to their normal salary are processed on Supplemental Payment forms.
Common mistakes: Incorrect information such as PIN(Personal Identify Number), UIN and title code.
These payments are entered manually with the information provided on the form. Errors reject and require
additional data entry to correct.
This information is available in Canopy, the Monthly Payroll Budget Verification Document(e-BVD), on the Hourly
Payroll Prep Report(HPPR) and on the paper Form 500Ts kept on file in each department.
Please take time to make sure the employee information provided is correct before routing for signature.
A Supplemental Pay form is used for those instances in which the approval for payment due a monthly-paid
employee is not included on a regular Budget Verification Document (BVD).
Such instances occur when:
 A Form 500 has not been processed in time to have the new or altered condition entered into the computer
database before the BVD is printed for the period in which the change or addition is effective.
 Compensation is due for contribution to a Professional Development activity.
 Compensation is due for temporary, part-time employment in addition to regular full-time employment
 Compensation is due for terminal leave pay.
The payroll office processes the Supplemental payments, including faculty overloads, on the first available payroll
after the completion date.
The Supplemental Payment forms are available on the Payroll Services website under the Forms
link. http://www.tamut.edu/payroll/forms1.html

Departmental Payroll Processing Forms
o VPAA /VPSES Request for Compensation for contribution to a
contributing Education or other Extra Curricular Activity
o VPFA Request for Compensation for contribution to a contributing
Education or other Extra Curricular Activity
o Monthly Supplemental Budget Verification Document
o Biweekly Supplemental Form – USE FOR WAGE EMPLOYEES ONLY
o VPAA Request for Compensation for contribution to a contributing
Education or other Extra Curricular Activity
The supplemental pay form has been updated so make sure you are not using an outdated saved version.
Do you have specific questions or suggestions? Email Payroll Services at payroll@tamut.edu.