Slide 1
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Applications
• We will use MS Word and MS Excel.
• Standard menu options
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File – Open, Close, Print, Save
Edit -- Undo, Cut, Copy, Paste
View – Different views of data (Header/Footer)
Insert – Add things like slides, pictures, data
Format – Format the data
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Slide 2
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General Editing Commands
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Ctrl-O – Open
Ctrl-S – Save
Ctrl-A – Highlight All
Ctrl-X – Cut
Ctrl-C – Copy
Ctrl-V – Paste
Ctrl-F – Find
Ctrl-H – Replace
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Slide 3
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Word Processors
• Let you write papers.
• We will use Microsoft Word
• Can choose
– Font size, type
– Bold/Indented/Underlined text.
• Other options can be found by clicking on
double arrows like >> or <<
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Slide 4
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MS Word
• Can write out files formatted and in plain
text.
• Most features can be accessed in a toolbar
someplace or by opening a menu or by use
of typed commands.
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Slide 5
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Features
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Formatting text
Justification – left, right, center, full.
View – Header and Footer
Insert
– Autotext in headers and footers
– Pictures
– Data from other applications like spreadsheets.
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Slide 6
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MS Excel
• A Spreadsheet.
• A grid of cells where you can place
numbers and formulas and text.
• Useful for analyzing data.
• Each cell is in a certain row and column.
– The rows are numbered starting at 1.
– The columns are “numbered” starting with A.
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Slide 7
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Cell Contents
• Values – Constant numbers that can be used
in calculations.
• Labels – Strings of text that aren’t values or
value rules.
• Value rules – Formulas and functions that
give a cell its value and can be changed
when other numbers change.
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Slide 8
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Features
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Import formatted data.
Export tables and charts.
Perform calculations on data.
Many pre-made functions to use.
Relative and absolute names in formulas.
– C4 F7 L12 are relative
– $C4 F$7 $L$12 are at least somewhat
absolute.
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Slide 9
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Highlighting and Copying
• Areas can be highlighted by mouse or by
using the name box in the upper left corner.
• Highlight several areas by holding Ctrl.
• Highligting areas and then typing
– Ctrl-D -- will copy down.
– Ctrl-R – will copy right.
• Can also copy/paste using Ctrl-C Ctrl-V
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