MPS Grant Application Notification
School of Mathematical and Physical
Sciences
This form should be emailed to the Research Development Officer (Tina LehmbeckB.Lehmbeck@sussex.ac.uk ) and Research and Enterprise Coordinator (Richard
Chambers - r.j.chambers@sussex.ac.uk ) normally no less than 6 weeks prior to the
formal grant deadline. The full grant application must be circulated for internal approvals
at least 3 working days before the submission deadline.
Principal applicant (PI) at Sussex:
Lead Institution (and PI if not Sussex):
Co-applicants (and institution if not Sussex)
Project Title:
Project Start Date:
Project End Date:
Funder and specific call / funding scheme (hyperlink):
Deadline (or intended submission date if no deadline):
PROJECT DETAILS
1. Has this or a related proposal been rejected before, and do you have any
feedback? (please forward this)
2. Critical Friends – who will help you with this proposal? Name two colleagues
who have agreed to review drafts of the proposal.
3. Complex issues – please give details of any match or co-funding required from
the school; external contracts or partnership agreements with collaborators;
confidentiality agreements; tender documents for capital equipment, etc.
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4. Does the proposal require a letter of support? If so, from whom?
5. Research Programmes funded by the Sussex Research Strategic Competition
Is a Sussex Humanities Lab (SHL) bid? If yes, please tick ☐
Is this a Sussex Sustainability Research Programme (SSRP) bid? If yes, please tick ☐
6. BUDGET / COSTS
Approximate total budget £
Budget details if known (Investigator / Staff %FTE, facilities & equipment,
consumables, travel, workshops/events) your RDO will be in touch to finalise these
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Approval Procedure and Timeline
The expected timescale for grant proposal construction and approval is as follows:
Action
Notify ‘critical friends’, meet and discuss the outline of
the proposal with them.
Timescale Guideline
6 weeks before deadline.
Submit the grant application proforma to RDO (Tina
Lehmbeck) and REC (Richard Chambers)
6 weeks before deadline (applications may be
refused if insufficient notice is given).
Consult Technical Services Manager for any technician
/ equipment requirements / costs
If co-funding is required from School, alert Head of
School. Draft budget must be complete for HoS
consideration.
4 weeks before deadline
If Ethical Review is required before submission, initiate
review with the Research Governance Committee
http://www.sussex.ac.uk/mps/internal/research/ethics
If required, ask the HoD / HoS for letter of support.
3 weeks before deadline
Draft budget completed
3 weeks before deadline
Initiate pre-submission review of the near-final draft with
your critical friends.
2 weeks before deadline
Budget finalised and bid paperwork circulated for
internal approvals (paperwork submitted to Research
and Enterprise Coordinator). If near-final draft is not
available, project outline must be circulated with
financial reports. Note that approvals paperwork will not
go to Research & Enterprise until the ‘Pre-Submission
Review’ document has been completed and submitted
to REC.
Critical friends to complete the ‘Pre-Submission Review’
document found here:
http://www.sussex.ac.uk/mps/internal/research/grants/re
view and submit to REC.
1 week before deadline, unless co-funding
required (see above).
Submit the proposal to the funder
For proposals where RDO needs to confirm
submission (online institutional approval), 1 day
before deadline unless otherwise agreed.
4 weeks before deadline
3 weeks before deadline
At least 3 working days before deadline
Post-Decision Follow Up
Please inform the Research and Enterprise Coordinator (REC) and Research Development Officer (RDO)
as soon as you receive notification that your grant has been approved or has been unsuccessful. A ‘PostOutcome Review’ should be conducted within a month of the decision.
Contacts and Further Information:
School Research Grant Pages: http://www.sussex.ac.uk/mps/internal/research/grants
RDO (Research Development Officer ): Tina Lehmbeck (B.Lehmbeck@sussex.ac.uk)
REC (Research and Enterprise Coordinator): Richard Chambers (R.J.Chambers@sussex.ac.uk)
DRaKE (Director of Research and Knowledge Exchange): Seb Oliver (S.Oliver@sussex.ac.uk)
Technical Services Manager: Steve Churchwell (S.T.Churchwell@sussex.ac.uk)
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