Item 5.D-May 11, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Amy Poetschat
Position #(s): CL 40095
Current Title: Administrative Assistant IV
Current Range: CL 29/10
(JCC:02.210;NE )
Department: Dean’s Office, Education
College/Division: College of Education
Account #(s): 1101-113-0002
Action Proposed: (check all that apply) CLASSIFIED TO ADMINISTRATIVE FACULTY
(X) New position: Proposed Range: 2
Proposed Title: Specialist, Advising & Internships (Human Development
and Family Studies (HDFS)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature
Thomas Harrison, Assoc. Dean, Educ.
Date
____________________________________________________________
Director/Chair/Dean
Christine Cheney, Interim Dean, Education
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3A
CUPA Code: CM7551
Exempt: Yes or No Census Code: 200
Job Class Code: 67256
Range: 2
Effective Date: 5/1/2012
Approved Title:
SPECIALIST, ADVISING & INTERNSHIPS (HDFS)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description–Specialist, Advising & Internships (Human Development & Family Studies) Pg 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Specialist, Advising and Internships, is responsible for advising undergraduate students in the
Human Development and Family Studies (HDFS) degree program and managing the HDFS student
internship program within the College of Education (COE). The internship is the required culminating
experience of all students completing the HDFS education program and seeking certification in
various areas of study. The Specialist maintains and enhances relationships between the program
administrators and faculty and the external agencies associated with the program for student field
experiences. The incumbent drafts site placement agreements between student and the site for
campus review and approval and is the field experience liaison between the HDFS program, students,
and agencies. The Specialist advises and counsels undergraduate students with curriculum and class
selection decisions and consults with faculty to ensure students’ academic success. The position
reports to the Associate Dean, COE.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Teaching and Internship Coordination
 Responsible for coordinating the HDFS internship program, including course information
dissemination, course data collection related to the internship experience and student
performance, and assessment/evaluation of the internship program
 Responsible for teaching the HDFS 470 Pre-Professional Internship course which requires a
minimum number of hours on-site and specified hours in-classroom sessions, conduct
information sessions for students in preparation for the internship experience, develop course
resource materials such as website, listserv and internship guidelines, and assign final grades
 Assist faculty with curriculum design for field experiences
 Investigate and recruit placement sites for student internships, maintain collaboration and
public relations between program faculty and agencies, and assist faculty in matching
students’ skills and interests to appropriate sites
 Investigate and resolve student, agency, and advisor conflicts
 Responsible for supervision of HDFS program student workers
35% - Student Advisement
 Responsible for advising prospective and current undergraduate students, primarily freshman
and sophomore level, in the HDFS Bachelor of Science degree program, and advise all HDFS
minors
 Make decisions about and implement student transfers, waivers and/or substitutions of
courses according to university, COE and faculty guidelines; resolve graduation discrepancies
 Assist faculty with evaluation and assessment of the advising function within COE
 Communicate information on the HDFS program to central Academic Advising and other
applicable campus entities
 Attend campus-wide advisor meetings and communicate new information and/or campus
regulations to faculty advisors handling junior and senior student advising
15% - Recruitment and Retention
 Coordinate HDFS recruitment efforts at Career Fairs, Nevada Bound program and orientations
 Maintain a recruitment database of interested students
Position Description–Specialist, Advising & Internships (Human Development & Family Studies) Pg 3
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Assess and assist students in problem-solving related to academic progress and success;
determine complex problems that require referral to faculty
Refer students to appropriate support services on campus
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Specialist is responsible for the HDFS internship program including maintaining and developing
relationships with community agencies, and making decisions regarding placement of students for
internship experience. The Specialist collaborates with academic faculty on matters related to the
curricular design of HDFS 470 Internship course, the matching of skill/interest to internship site, and
issues impacting student advising, recruitment, and retention. The position communicates faculty
decisions concerning program requirements and course sequences, and works with faculty members
in imparting correct and current information and advice to students. The Specialist makes decisions in
advising, on course substitutions, waivers and transfer credit, and when to collaborate with faculty on
conflicts and problems. The Specialist works with the Associate Dean on complex student issues,
staffing needs and programming issues.
Impact:
Student success in internships and in completion of the HDFS degree program is dependent upon the
Specialist’s abilities to successfully promote the program to external agencies, ensure proper
placement of students at internship sites, and provide accurate advisement to students. The position
is visible to the public through recruitment of agencies and placement of students for internship
purposes. The decisions and judgments made by the Specialist have a direct impact on student
progress to graduation. Improper decisions and advice could lead to students being delayed in
graduation or taking unnecessary courses, or loss of credibility with community agencies. Sound
decisions and judgments have a positive effect on students, the faculty, the programs and
departments within COE, and the University as a whole.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 State and Federal laws and regulations concerning Federal Educational Rights and Privacy
Act (FERPA)
 Research and best practices in higher education academic advisement, student development
theory, and student recruitment and retention
 Higher education student advising
Skills:
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Strong interpersonal and human relations skills
Excellent verbal and written communication
Decision-making and problem-solving skills for students’ issues and concerns
Supervisory
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Maintain confidentiality of information
 Work with diverse constituencies of different ages, cultural backgrounds, educational levels,
non-traditional students, etc.
Position Description–Specialist, Advising & Internships (Human Development & Family Studies) Pg 4
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Understand and interpret formalized policies, guidelines, rules, and regulations and apply them
to student issues related to recruitment, advisement, and retention
Develop credibility, establish rapport, and formulate partnerships with agencies that result in
effective cooperative working relationships
Maintain accurate up-to-date records
Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students
COE Faculty and staff
Academic Advising Center
External
Agencies
National Council on Family
Relations (NCFR) and Child Life
Council
Reason for Contact
To discuss placements, requirements that may not have been met,
problems, and to help students with concerns during the internship
experience
To collaborate about student placements, discuss issues and
concerns of the students and program, and recruit supervisors
To discuss and advise on HDFS program requirements and
participate in Advisory Board meetings
Reason for Contact
To recruit agency sites for placement of students and provide
orientation about the internship program and agency
responsibilities; to recruit potential employers for the student field
experiences and to obtain feedback regarding the readiness of the
HDFS program students
To obtain certification requirements and information on Child Life
Specialist and Certified Family Life Educator (CFLE) for
distribution to HDFS students
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years experience in education administration, teaching,
student advising or related field.
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None