Item 3.C-December 13, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Ann Larson
Position #(s): 11475
Current Title: Director, Lawlor Events Center (JCC:77041)
Current Range: 7 (LEC)
Department: From VPAF / B&F / Lawlor Events Center
College/Division: President’s Office
to PRES / Intercollegiate Athletics
Account #(s): 1202-107-0010
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Senior Associate Athletics Director, Internal Operations
(X ) Proposed Reassignment from Range 5 to Range 7 (Current title/JCC 86932 is R5)
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Doug Knuth, Spec Asst to Pres/Director, Athletics Date
____________________________________________________________
Director/Chair/Dean
Marc Johnson, President, UNR
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
86932 Range:
7
Pos #(s): 11475
JCC:
EEO: 1A
Eff: 12/1/2013
Approved Title: Senior Associate Athletics Director, Internal Operations
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Senior Associate Athletics Director, Internal Operations
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Senior Associate Athletics Director for Internal Operations plans, develops, and implements
department policies and goals for the facility and operations and event management units in
accordance with the Intercollegiate Athletics (ICA) department objectives and recognized best
practices. The Senior Associate Athletic Director reports to the Special Assistant to the
President/Director, Athletics and is responsible for a team of full time, part time and student
employees. The incumbent oversees all of the ICA master facility planning and management
functions to include capital projects. The incumbent oversees the on-going planning and
administration of game-day and event management operations ensuring that events are successfully
produced and master event calendars are effectively communicated and maintained. The incumbent
has oversight and management of specific assigned sports programs and other departments within
ICA.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information from greatest to least percentage).
40% - Capital Projects, Improvements and Facilities Management
 In cooperation with University administration and Facilities Department personnel, lead
facilities master planning for ICA
 In partnership with Facilities Department personnel, supervise all capital and remodeling
projects related to ICA
 Develop, implement and manage capital improvement project and maintenance plan which is
updated, prioritized and estimated on a regular basis
 Supervise, plan, and coordinate the efforts of a variety of service providers in meeting the
physical needs of the Athletics department
 Manage existing athletics facilities and ensure proper maintenance is taking place to protect
physical asset
Develop, implement, maintain and communicate calendars for all sport facilities, university and
commercial events
30% - Sports and Lawlor Events Center Administration
 Superintend game day management services for athletic events
 Oversee event management services related to commercial client usage
 Oversee games management budgets for all events, daily operations, and other associated
activities
 Oversee all ICA sports camps included administration of camps with Extended Studies
department; coordinate facility usage and other camp needs
 Manage post-season travel
 Oversee assigned sports programs
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
 Attend as many contests as possible to show support for the student-athletes and coaching
staff
Position Description – Senior Associate Athletics Director, Internal Operations
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15% - ICA Liaison
 Serve as liaison with Campus Police regarding all departmental matters including security for
all home contests
 Serve as liaison to Campus Emergency Management Team
 Serve as contract administrator for ICA food and beverage contract coupled with exclusive
UNR soft drink agreement
 Serve as liaison with Facilities, Parking, IT departments related to ICA event and facility
plans/needs
15% - Supervision
 Manage, direct and evaluate assigned athletic coaches and other direct reports
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
This position has the freedom to make independent decisions at almost every level without consulting
the Athletic Director. This position is critical to the smooth functioning of the ICA Department. Athletic
events must operate in compliance with National Collegiate Athletic Association (NCAA) rules and
regulations to avoid individual or team violations. Facilities management and well-coordinated sports
events are key components in drawing top athletic talent to the University of Nevada, Reno (UNR).
The quality and management of ICA facilities also draw considerable financial support from the
community through fan participation and contributions from donors.
Impact:
This position is of major importance to the continued financial support success of the University’s
athletic programs. The judgments and decisions made by this position directly reflect upon the image
and success of UNR’s sport programs and the reputation of the university.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity &
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 National Council of Athletics Association (NCAA) and applicable conference rules, regulations
and procedures relating to intercollegiate athletics and academic compliance, eligibility and
certification
 Collegiate Athletic programs
 Mountain West Conference policies, procedures and standards
 Business aspects of college athletics
 Crowd management policies, procedures and best practices
 Guest services policies, procedures and best practices
 University Environment, Health and Safety codes, state and local uniform fire codes, state and
local building codes, Office of Safety and Health Administration (OSHA) and Americans with
Disabilities Act (ADA) regulations
Skills:
 Effective contract negotiations, purchasing procedures, university project administration
procedures
 Strong leadership and communication skills to work effectively with a diverse client and peer
group consisting of coaches, clients, employees, exhibitors, safety, security, first responders,
Position Description – Senior Associate Athletics Director, Internal Operations
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UNR Police Department, Department Homeland Security (DHS), Federal Emergency
Management Agency (FEMA), sub-contractors and all safety and security resources
necessary to support Nevada Athletics and university community
Excellent interpersonal skills
Excellent oral and written communication
Effective organizational skills
Independent analytical, decision-making, and problem-solving skills
Strong human resource management and supervisory skills
Ability to:
 Ensure guest services standards are met and customer satisfaction is of paramount
importance
 Respond to guest issues and crowd management situations in a prompt and decisive manner
during crisis situations
 Be a self-starter who can work with people at all levels both within and outside of the university
 Work well with ever-changing priorities and/or situations
 Show tact and diplomacy in sensitive situations
 Maintain professional business and work ethics and standards
 Supervise and assist staff with coordination of work efforts
 Manage or administer a complex department/program composed of diverse activities
 Comply with NCAA, conference, and university regulations
 Manage resources effectively and efficiently
 Develop administrative procedures (for example, game day manual)for a department/program
and recommend policy
 Work independently and as a collaborative team member
 Exercise sound judgment to make objective, fair and consistent decisions
 Work flexible hours with frequent weekend and evening work
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Athletic Administration
Coaches and Staff
University Administration
Facilities personnel (Directors,
managers, staff)
University departments including
police, parking, facilities, band
and IT
Reason for Contact
To provide information and assist in decision making
To provide department oversight and supervision
To provide services and information
To provide information and coordinate work
External
NCAA & Conference
Reason for Contact
To discuss and resolve business and compliance matters in
supervised sports
To provide information on an as needed basis
To ensure quality products and services for concessions and
merchandising
Media
Vendors
To discuss planning and event execution
Position Description – Senior Associate Athletics Director, Internal Operations
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and six years, or a Master’s Degree and five years, of professional
industry experience in positions of increasing management responsibility in university
athletic facilities, arena, stadium or the equivalent combination of education and
industry experiences
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None