Item 8-B-June 13, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 16982
Current Title: Health Research Analyst
Current Range: 3
(JCC77508: )
Department: Sanford Center for Aging
College/Division: VP Health Sciences
Account #(s): 75% FTE on grant accounts, 20% FTE 1311-122-1304, 5% FTE 1311-103-0022
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Program Coordinator, Direct Service Programs (SCA)
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Peter Reed, Director, Sanford Center for Aging
Date
____________________________________________________________
__________________
Director/Chair/Dean Thomas Schwenk, Vice President, Health Sciences/Dean, UNSOM Date
Approved for Salary Placement Committee review
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67555 Range:
1
Pos #(s):
JCC:
EEO: 3B
Eff: 6/1/2014
Approved Title: Program Coordinator, Direct Service Programs (SCA)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Program Coordinator, Direct Service Programs (SCA)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Program Coordinator, Direct Service Programs, has two major functions: 1) Serve as the
Principal Investigator (PI) for the state-funded Medication Therapy Management (MTM) program,
providing overall coordination for program operations, client recruitment, vendor relations, budget,
staffing, and grant preparation, management and reporting, and 2) program coordination support for
the Senior Outreach Services (SOS) program, including collaboration with the SOS Coordinator,
staffing, recruitment, budgeting, monitoring and evaluation. Additionally, program coordination
includes ensuring all objectives of the Sanford Center for Aging (SCA) program(s) within the scope of
responsibility for the position are being met. These projects may include enrollment, reports, standard
operating procedures, database management and analysis, and written publications. The position
reports directly to the SCA Director and collaborates with all SCA staff, Division of Health Sciences
(DHS) and University of Nevada, Reno colleagues.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
55% - Program Coordination
 Serves as PI for management and implementation of the Medication Therapy Management
(MTM) Nevada Aging and Disability Services project grant
 Meets goals and objectives of ongoing grants
 Publicizes programs through brochures, newsletters, and outreach presentations
 Enrolls elder clients into programs per grant requirements and given inclusion/exclusion
criteria
 Collaborates with relevant project stakeholder groups and statewide organizations
 Trains and manages staff and contractors as needed
 Meets with and advises funders on behalf of SCA, as required
 Takes the lead on researching, developing, and writing grant proposals for continuing and new
program funding
20% - Program Coordination Support - Senior Outreach Services (SOS)
 Provides direct support to the Coordinator, Senior Outreach Services, in meeting all
operational goals for the SOS program
 Supports client and volunteer recruitment and outreach efforts
 Supports volunteer training and orientation
 Supports client-volunteer matching procedure
 Assesses program functions and operations (preparation of program standard operating
procedures)
 Consults on grant compliance, monitoring and reporting
 Advises SOS student worker activities
 Acts as a resource to SOS Coordinator on all SOS program functions
Position Description – Program Coordinator, Direct Service Programs (SCA)
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20% - Compliance and Reporting
 Prepares and submits annual, quarterly, and monthly grant proposals and regular grant
reports as required
 Regularly communicates with funder through reports and updates
 Reports project features, impact and evaluations results to media outlets and relevant
literature
5% - Administrative Operations
 Collaborates with SCA Director on sustainability options and overall SCA program integration
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
SCA programs are in part funded by program grants and contracts, i.e., Nevada State Aging and
Disability Services Division, Marion G. Thompson Trust Foundation, etc. The incumbent is involved in
planning, development, oversight, and analyzing results for two key SCA community outreach
programs, as well as the overall program coordination of one program. The position makes
independent decisions on daily operations and management of the primary grant(s) by identifying
clients, researching eligibility, slotting participants into the appropriate program, negotiating contracts
with vendors, managing and maintaining budgets, etc. The Program Coordinator consults with the
Director on more complex issues or problems requiring a higher level authority for resolution, i.e.,
client relations issues, vendor services disputes, or scope of work implementation or changes.
Impact:
Continued funding is dependent upon the quality and quantity of efforts. Grant management directly
impacts the Center’s relationship and reputation with grant agencies. The production of timely reports,
accurate analyses and the attainment of grant goals are essential for continued and future funding. In
addition, the efficient management and promotion of programs benefit the welfare of elders and public
through better service and awareness. Evaluation and grant development are essential for the
validation of grants and programs; the publication of positive changes and services provided by the
programs; and the innovation and funding of additional programs to improve the lives of elders. The
quality of work performed, as achieved through the leadership capacity of this position, brings
recognition to the quality of the University as a whole through publications and service to the public.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Health and elder care program content and design
 Research design and development methodology
 Pharmacological literacy
 Familiarity with medical and epidemiologic terminology
 Grant writing preparation, submission, and contact administration
 Program planning, implementation, and evaluation
 Marketing and outreach
 Relationship management
 Budgets, compliance, HIPPA and Human Resources
Position Description – Program Coordinator, Direct Service Programs (SCA)
Skills:
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Database programs including Excel, SPSS and/or Access
Report and grant writing
Program evaluation and design
Data mining and literature reviews
Strong oral and written communication skills
Strong organizational, analytical and multi-tasking skills
Ability to:
 Meet goals and objectives of grants
 Understand the needs of and how to communicate with elders
 Manage and prioritize multiple priorities
 Form collaborations with agencies throughout the state of Nevada
 Train and manage staff and contractors
 Oversee management of databases
 Develop and write reports, proposals, grants and publications
 Identify and create tools for program monitoring, research and evaluation
 Design layouts for program promotion on the web and through various publications
 Present orally to audiences including faculty, students, legislature, and the general public
 Work independently and with others
 Travel
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
OSPA
Division of Health Sciences Staff
Reason for Contact
To ensure grant objectives are met
To coordinate flow of documents for signature/processing
External
State health office or grant
administrators
Reason for Contact
To promote programs, ensure ongoing funding for the programs,
and initiate new funding; to submit required reports and ensure
compliance with grant objectives
To ensure grant objectives are met
Contractors including
pharmacists, doctors, nurses
Seniors and Caregivers
To call for program information, education, and referrals; to
Interact through marketing and outreach efforts
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in
health sciences discipline, social science or related field
Position Description – Program Coordinator, Direct Service Programs (SCA)
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b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or a Master’s / Doctorate Degree and two years, of
experience with program coordination, research, and evaluation
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None