Item 3.J-February 1, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Sina Ward
Position #(s): 16559
Current Title: Project Manager, Senior Outreach Services
Current Range: 2
(JCC: 68658;3B)
Department: Sanford Center for Aging (SCA)
College/Division: VP, Health Sciences
Account #(s): 1321-122-1383, 1384, 1311-103-0022
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title: Coordinator, Senior Outreach Services
(X) Proposed Reassignment from Range 2
to Range 3
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Denise Montcalm, Interim Director SCA
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
67359 Range:
3
Pos #(s): 16559
JCC:
EEO: 3B
Eff: 2/1/2013
Approved Title: Coordinator, Senior Outreach Services
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Coordinator, Senior Outreach Services
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the
division which reflects the position in it as well as those supervised in the department.
(This section is used for advertisement of the position.)
The Senior Outreach Services (SOS) program within the Sanford Center for Aging (SCA) provides
services to meet the growing needs of Washoe County’s homebound seniors. The Coordinator is
responsible for planning and coordinating project activities, making decisions on budget expenditure,
and tracking project progress and results. The Coordinator duties also include project coordination,
volunteer coordination, communication, and budget management for the SOS programs. The position
manages professional relationships with the SCA, project participants and funding agencies. The
position serves as principal investigator for the project and is responsible for development of
competitive proposals, continuation proposal and all project reporting. The position coordinates
volunteers and supervises staff while reporting to the Director, Sanford Center for Aging (SCA). The
position works in partnership with the Project Director, Volunteer Programs (SCA) and other related
program leaders within the SCA.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Project Coordination and Leadership
 Serve as the principal investigator (PI) on named grants awarded to the SCA Collaborate with
internal and external partners to negotiate and implement project goals
 Schedule the complete work plan and maintain the paperwork of the project
 Prepare presentations and meet with project clients to discuss and carry out project mission
 Work with community partners and funding agencies to identify clients to participate in the
project, recruit volunteers, and coordinate volunteers for the outreach services in conjunction
with RSVP
 Participate as a coach and observer with students and volunteers on the project
 Develop and deliver training activities as required by the project
 Ensure grant requirements are met
 Lead the SOS Ambassador advisory group to develop programs targeted to SOS volunteers,
clients, students and healthcare professionals
 Develop new projects and programs
20% - Budget Management and Reporting
 Ensure that all expenditures for the project budget follow the policies and guidelines set by the
granting agency to maximize the delivery of project deliverables as outlined within the project
scope of work
 Prepare and submit required reports in a timely manner to ADSD, SCA, and Sponsored
Projects
 Compile needs assessment, outcome evaluation and other data
 Design data collection instruments and process to gather and assess evidence-based program
data to be used for future fundraising and grant proposals
10% - Communication
 Communicate and resolve issues about contractual and implementation aspects of the
project(s) with participants and Washoe County Senior Services (WCSS), Aging and Disability
Services Division (ADSD) and SCA
Position Description - Coordinator, Senior Outreach Services
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Provide updates and information about the project to relevant stakeholders
Provide program management by screening clients, matching clients with volunteers,
reviewing health status and service needs of clients with volunteers and connecting with
referral agencies
Market SOS program to community organizations
10% - Supervision
 Manage assigned projects ensuring daily assignments are completed
 Supervise staff who implement policies and/or practices of the project
 Supervise and coordinate the efforts of SOS volunteers and clients
 Develop inter-professional collaboration and partnerships with university/college programs or
community programs e.g. Orvis School of Nursing’s Campus Community Outreach (3rd year
nursing students)
10% - Grant Writing & Fundraising
 Develop and recommend ideas for future projects to the SCA Director
 Develop budgets and proposals
 Identify potential funding sources and solicit funds
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator requires independent working skills and the ability to make decisions on a daily basis
within guidelines of the program without direct supervision. Most daily decisions are made
independently and immediately. The position provides training and guidance to all service providers
under the program. The incumbent works with grant budgets and must be able to ensure compliance
with specific rules and regulations and accurate effort reporting for each grant or contract. The
Coordinator consults with the SCA Director on more complex budget or project implementation
changes and issues.
Impact:
The program requires strong participation in the Washoe County community. Accordingly, poor
oversight of volunteers, a lack of training, or errors in matching of volunteers to clients can negatively
impact the reputation of the SCA and the University of Nevada, Reno. Effective program leadership
improves the quality of life and in some cases assists in meeting the healthcare needs of frail seniors
in the community.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Project coordination, to include but not limited to, maintaining timelines; scheduling meetings;
following federal and state grant/contract guidelines; and, relationship building
 Available Federal, State and local senior services
 Basic program development, evaluation strategies, and reporting to university, state or Federal
agencies
 Higher education general rules, policies and procedures
Position Description - Coordinator, Senior Outreach Services
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Budget development and management
Project management
Proposal development and grant administration
Skills:
 Proficiency in use of a personal computer and current software applications including, but not
limited to, Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Excellent time management and organizational skills
 Problem-solving skills
 Strong verbal and written communication to include presentations and consultations
individually and to groups
 Coaching and mentoring skills
 Supervisory and management skills
 Personnel management
Ability to:
 Interact effectively with a wide range of community service members
 Work with older adults and students
 Maintain accurate, up-to-date records
 Maintain confidentiality of sensitive information
 Communicate effectively with others in person, in writing, and via phone, e-mail,
videoconference or any other technology-aided communication
 Work in a variety of settings
 Establish rapport and interact effectively with diverse populations
 Locate funding sources and write grant proposals
 Manage resources effectively and efficiently
 Create and execute project work plans and revise as appropriate to meet changing needs and
requirements
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Campus offices
Academic programs
Reason for Contact
To provide and receive information pertinent to project completion
To provide 3rd year experiences for students in Nursing and Dental
Hygiene (TMCC)
External
Participating agencies
Funding agencies
Volunteers
Clients
Reason for Contact
To provide information and answer questions as necessary
To seek funding and submit grant proposals
To coordinate activities
To obtain feedback and identify services needed
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
Position Description - Coordinator, Senior Outreach Services
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b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or a Master’s Degree and two years, of social
program administrative experience including community/social outreach and/or nonprofit organization work to include supervision
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None