Item 9.D-November 9, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): New
Current Title: Manager, Women’s Volleyball Operations
Current Range: 1
(JCC:
Department: Intercollegiate Athletics
College/Division: President’s Office
Account #(s): 1202-107-1201
Action Proposed: (check all that apply)
( ) New position:
Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Cary Groth
Director, Intercollegiate Athletics
____________________________________________________________
Director/Chair/Dean
Marc Johnson, President, UNR
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
67239 Range:
1
Pos #(s):
JCC:
EEO: 3E
Eff: 11/1/2012
Approved Title: Manager, Women’s Volleyball Operations
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Manager, Women’s Volleyball Operations
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager, Women’s Volleyball Operations, is responsible for the operational and administrative
duties for the volleyball program.. The Operations Manager is an integral part of the team staff in
assisting the Head Coach in the day-today administrative operations of the program to include
developing the game schedule, communicating with academic staff, planning practice and breaking
down film.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
55% - Administrative Operations
 Assist the Head Coach with the volleyball game schedule by contacting potential opponents
and negotiating with opponents
 Oversee and run game statistics application (Data Volley) as per confence rules to include
analyzing game statistics to provide recommendations to coaching staff
 Organize on-campus recruiting visits
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
 Assist in communication with academic staff on study hall, player status, eligibility,
assignments, etc.
 Coordinate the film exchange program with other schools to exchange tapes for review by the
coaching staff and team members
 Break down film by identifying game elements, areas for instruction, and developing film notes
for use by the coaching staff
 Provide recommendations on coaching and practice planning
 Schedule and manage the use of training and game facilities
 Co-direct summer volleyball camps
20% - Team Travel Coordination
 Coordinate Women’s Volleyball team travel for all regular season away contests
 Develop the logistics plan for all travel including practice times and/or scheduling practice
facilities
 Develop budget, reconcile travel costs and ensure requisite funds are available to team
 Serve as liaison to the Compliance Office on all travel related issues
15% - Game Day Management
 Work and coordinate with visiting women’s volleyball teams to schedule practice times and
game day activities
10% - Liaison
 Act as liaison for women’s volleyball between Intercollegiate Athletics Department,
Conference, and NCAA l
 Develop alumni base/alumni liaison program
Position Description - Manager, Women’s Volleyball Operations
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Women’s volleyball is a highly visible program. The individual makes decisions, which are reported to
the Head Coach, in accordance with regulations and in the best interest of the university.Incumbent
makes decisions in breaking down film, analyzing statistics and negotiating the game schedule with
opponents. The Operations Manager works with the coaching staff on arranging campus recruitment
visits, planning travel, and in working with alumni.
Impact:
This position plays a key role in the overall success of the program. Poor performance will adversely
affect the program, coaches, student-athletes and the fans which may result in scheduling conflicts,
travel and financial problems and NCAA violations.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Women’s volleyball game strategy
 Volleyball statistics and benchmarks
 Operations
 Travel management and procedures
 Conference compliance regulations
 Budget management
Skills:





Strong administrative and organizational skills
Strong negotiation skills
Management skills
Excellent verbal and written communication
Interpersonal and human relations
Ability to:
 Adapt to situations and personalities in developing and maintaining positive relationships with
staff and vendors
 Acknowledge the value of diversity and accept differences in opinions, thoughts, cultures, and
lifestyles
 Maintain a timely, consistent, consumer-oriented approach with customers and/or clients
 Comply with NCAA, conference, and university regulations
 Stay current in discipline by seeking out and learning new information pertinent to performance
of duties
 Achieve results and objectives within established time frame
 Manage resources effectively and efficiently
 Work cooperatively with fellow employees and with other individuals indirectly associated with
division, unit, or program
 Travel and work evenings and weekends as needed
Position Description - Manager, Women’s Volleyball Operations
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Coaches and staff
Reason for Contact
To coordinate activities and resolve issues
Players
To provide guidance and instruction to players regarding travel,
expenditures and logistics
External
Other coaches and staff from
other institutions
Travel agencies
Donors
Vendors
Reason for Contact
To collaborate on travel arrangements, scheduling and problemsolving
To coordinate travel needs of team and coaches
To encourage fundraising
To gather information on volleyball equipment and purchases
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelors Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and one year of experience in athletic program administration and
Data Volley experience
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None