Item 4.A-February 14, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Vacant
Position #(s): 40609
Current Title: Program Officer III
Current Range: CL GR 35
(JCC:07.643;NE)
Department: Environmental Health and Safety
College/Division: Vice President,
Research and Innovation
Account #(s): 1101-121-0006; 1201-121-0809
Action Proposed: (check all that apply) CLASSIFIED TO ADMINISTRATIVE FACULTY
(X) New position: Proposed Range: 3
Proposed Title: Manager, Regulated Waste Programs
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature John Sagebiel, Asst. Director, EH&S
__________________
Date
____________________________________________________________
Director/Chair/Dean Stephanie Woolf, Director, EH&S
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Mridul Gautam
Date
Vice President, Research and Innovation
Action Approved by the Provost/President (Completed by Faculty HR):
67524 Range:
3
Pos #(s):
JCC:
EEO: 3B
Eff: 2/1/2014
Approved Title: Manager, Regulated Waste Programs
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Manager, Regulated Waste Programs
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager, Regulated Waste Programs, supports the Environmental Affairs and Laboratory Safety
programs within the Department of Environmental Health and Safety (EH&S) through direct oversight
and management of all regulated and universal wastes generated through research laboratories and
other University of Nevada, Reno activities on the main campus and various peripheral sites. The
Manager is responsible for maintaining programmatic compliance with all regulatory requirements for
hazardous and universal waste. The position reports to the EH&S Department Assistant Director,
EH&S Environmental Programs.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Waste Management Functions (Contract Management, Reports and Documentation and
Inspections)
Contract Management:
 Manage the Hazardous Waste Disposal Contract for the northern institutions of NSHE and
other eligible participants (e.g., other state agencies and the Washoe County School District);
ensure that contract is renegotiated as required or put up for bid through the RFP process;
using a selection committee of other agencies, write the Request for Proposal (RFP), evaluate
the bids, and award the contract
 Negotiate vendor contracts and services for wastes that are not covered or included under the
main hazardous waste contract (e.g., medical waste, used oil, photo waste, electronic
recycling, universal wastes, etc.)
 Ensure all regulatory issues (e.g., chemical waste pick-ups, facility inspections, storage
documentation, etc.) are completed and within compliance
 Develop a formal program for identifying waste generation areas on campus (i.e., Satellite
Accumulation Areas); develop signage for these areas, secondary containment, container
configuration, and tracking of containers through barcodes
 Review protocols and procedures, evaluates satellite accumulation areas and work spaces,
and assist University waste producers with maintaining compliance and with correcting
deficiencies when identified
Reports and Documentation:
 Review and sign all Hazardous Waste transportation documents and manifests.
 Maintain regulated waste records as required for State and Federal regulatory compliance.
 Reconcile disposition and billing for all hazardous waste shipments
 Develop and maintain a database of all inspections, both internal and external including dates,
times, rooms visited and photographs of any notable findings
 Develop a database and prepare reports for Environmental Protection Agency (EPA), Nevada
System of Higher Education (NSHE), University, and others
Inspections:
 Develop and implement a semi-annual inspection program covering all hazardous waste
generation areas including Satellite Accumulation Areas; work with the EH&S Assistant
Director and Director to ensure all findings are communicated to the proper faculty and faculty
administrators
Position Description – Manager, Regulated Waste Programs
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Work with the Nevada Division of Environmental Protection (NDEP) for the campus annual
inspection of waste generation areas; communications about annual inspections must be sent
out campus-wide to generators and faculty administrators; all findings must be documented
and mitigated as soon as possible \
Function as the lead for the annual inspections conducted by the Washoe County Health
District on the Conditionally Exempt Small Quantity Generators (Stead SAGE and Valley
Road); work with EH&S Director and Asst. Director to identify the involved faculty
25% - Supervision of Waste Management Staff (Classified and Student Workers)
 Hire student employees to serve as hazardous waste technicians
 Ensure that all Classified Employee Work Performance Standards are current; perform
classified and student employee evaluations on an annual basis
 Create and maintain all work schedules to ensure coverage of emergency functions for the
Hazardous Waste Annex
 Ensure ample supply and proper use of all personal protective equipment
 Assist other EH&S Department functions as needed
15% - Emergency Response
 Review and update the Emergency Contingency Plan for the UNR Hazardous Waste Facility
on an annual basis
 Represent UNR and EH&S as a member of the Washoe County Local Emergency Planning
Committee along with the UNR Safety Specialist, when required
 Respond to chemical spills during normal work hours, to perform clean up or act in an advisory
capacity
 Be a part of the “on call” team that will respond to all UNR EH&S issues after working hours
 Act as an EH&S representative during Emergency Operations Center (EOC) activation for
catastrophic events and/or training
15% - Training and Education
 Educate waste producers through training sessions and other forums at the University through
presentations, hands-on training and by creating and providing educational materials on
proper waste handing for laboratory safety
 Develop and present Hazardous Waste Management and Laboratory Spill Response training
as part of the EH&S Laboratory Safety Training series
 Work with the EH&S Training Manager to develop an online annual Hazardous Waste Training
refresher course for laboratory personnel; coordinate and develop a training session for
Facilities Services waste generators; track all waste generators to ensure that the training has
been completed in order to accept waste pick-up requests
 Conduct monthly safety meetings for program employees; provide similar briefings at EH&S
staff meetings to increase awareness of hazardous waste compliance
 Inform all EH&S staff about annual revisions made to the Hazardous Waste Annex
Contingency Plan through annual training
 Arrange and/or conduct annual Hazardous Waste Operations and Emergency Response
(HAZWOPER) 8-hour refresher training for EH&S staff members and northern NSHE
institutional administrators and staff needing the training
 Arrange and/or conduct initial HAZWOPER 24 or 40-hour training for all new hires
 Process and manage training records associated with subject matter classes within the EH&S
Learning Management System
 Oversee “on the job training” to subordinate staff to maintain compliance with EPA,
Department of Transportation (DOT), and Occupational Safety and Health Administration
(OSHA) requirements, including use of personal protective equipment
Position Description – Manager, Regulated Waste Programs
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Identify appropriate audiences and requirements for training and ensure completion per
government regulations
Investigate, locate and implement waste reduction and pollution prevention opportunities
10% - Project Management and Budget
 Establish annual blanket purchase orders for services and operational materials (e.g., 1, 3,
and 5-gallon containers, labeling equipment, etc.)
 Order and maintain all necessary program materials and supplies
 Project annual program budget needs
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Manager has the freedom to make independent decisions within his or her level of expertise that
impact all aspects of the waste program including waste shipments, contracting, inspections,
compliance and personnel management. Communications of findings from inspections are done in
collaboration with the Assistant Director and Director of EH&S. Complex issues may be discussed
with the Assistant Directors or Director as appropriate, at the judgment of the Manager.
The Manager has full freedom to organize and coordinate waste shipments, keeping the University in
compliance with all holding times for regulated wastes. He or she must independently decide when it
is appropriate to update SOPs and the Hazardous Waste Annex Contingency Plan and report updates
to the appropriate key stakeholders. As a member of the EH&S on-call team, the individual will be
required to independently decide on a course of action and identify the appropriate people to contact
for any off-hours emergency or incident. The Manager must independently provide information and
advice in the event of spills to the appropriate personnel.
The Manager must recognize the need for equipment or space modifications necessary to safely and
effectively operate the Waste Program, and make recommendations and budget requests as
appropriate.
Impact:
The decisions and judgments made by the Manager directly impact personnel health and safety and
the regulatory compliance status of the University. Poor decisions, misstatements, and errors in
judgments adversely affect the credibility of the EH&S program and the University and may result in
increased health and safety risk to personnel, increased legal liability, and regulatory fines.
The Manager is involved with higher level risks and multifaceted problem combinations for the health
and safety of personnel, complex regulatory compliance, as well as management of the largest and
most expensive program inside EH&S. Therefore the incumbent may require more extreme measures
for resolution and engage with a higher level of legal liability, costs, scope of resolution, or political
sensitivity, and increased regulatory fines for the University. The high visibility of ensuring the
environmental health and safety of staff and students working with the hazardous and regulated
wastes creates a unique and possibly volatile environment for the University and community. Unsafe
practices would create a diminishment of the University’s reputation and standing in the research
community, as well as the local neighbors in the Northern Nevada region.
The Manager has the opportunity to positively impact the reputation and role of the University though
pollution prevention and waste minimization programs. These kinds of programs can save the
University money, minimize its potential waste liability, and be a positive role and example in the
community.
Position Description – Manager, Regulated Waste Programs
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4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal, state, and local regulations regarding hazardous waste management, recycling,
medical waste management, and other types of universal wastes
 Chemical safety and environmental health and safety principles and practices, and regulations
that pertain to chemical safety, hazard communication, and waste management
 Toxicology, chemistry, chemical hazards, microbiology, biological hazards and transmission of
infection, and risk assessment of chemical and biological hazards
 Safety regarding use, storage, and disposal of chemicals in order to reduce operational risks
and achieve compliance with pertinent regulations
 Evaluation, assessment, monitoring, and control of chemical hazards
 Incident response involving chemical, fire, and personnel exposure to include spills and other
releases
 Chemical inventory procedures and use of chemical inventory software (i.e., ChemTracker)
 Chemical delivery procedures, packaging and shipping of hazardous materials, and safe
transport and handling of hazardous chemicals
 Waste management software, project planning, and execution
 Hazard communication regulations, Safety Data Sheets (SDS) processing and management
procedures, and use of SDS database
Skills:
 Education and coaching of laboratory personnel to improve regulatory compliance in individual
laboratories without hindering research productivity or teaching activities
 Effective verbal and written communications, specifically concerning waste management,
inspection-related communications, contracts and plans on waste management.
 Working knowledge of waste management software to track waste submittals, waste
determinations, and bulking of drums.
 Experience conducting chemical inventory procedures to relate used or unused chemical
products to waste containers.
 Expertise with an SDS database to retrieve SDSs for waste determination purposes.
 Excellent analytical and decision making skills
 Motivated and successful at coaching and educating laypeople about technical topics.
 Demonstrated experience at developing coursework materials and giving presentations on
safety, waste handling, contingency plans, and other issues
Ability to:
 Achieve a high level of scientific and technical credibility with a highly educated and potentially
skeptical audience
 Successfully interact with people of diverse backgrounds and job classifications
 Safely handle, move, and transport hazardous chemical containers up to 55-gallon drums to
campus work locations, to include hand carrying and use or operation of hand carts, pallet
jacks, forklifts, and trucks
 Lift and move objects in excess of 50 lbs
 Work with students and faculty at various knowledge levels of the subject
 Garner and maintain the cooperation of laboratory researchers and motivate laboratory
personnel to improve safety and regulatory compliance
 Translate recommended good safety practices and regulatory requirements into workable
guidance that results in implementation by laboratory personnel
 Effectively evaluate laboratory procedures and practices and recommend appropriate
modifications to scientific protocols to improve waste management.
Position Description – Manager, Regulated Waste Programs
Page 6
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Laboratory and Non-Laboratory
Personnel who generate wastes
– faculty, staff, students
Chairs and directors
Other EH&S professionals and
campus community
External
Regulators
EH&S professionals at other
institutions
Reason for Contact
To communicate laboratory waste management expectations and
deficiencies, and methods to correct deficiencies and reduce risks
to personnel and the environment; to educate, motivate, and
coach and provide advice to achieve implementation of safe waste
management while actively achieving compliance with all
applicable local, state, and federal regulations
To provide laboratory safety services and consultation; to resolve
laboratory safety-related issues; to provide training presentations
to small and large groups
To provide guidance, seek assistance and provide EH&S services
to the university community
Reason for Contact
To take the lead on all waste management inspections; to request
information on regulatory requirements and provide required
information or materials (e.g., written safety plans or completed
forms); to discuss interpretations of regulations and other
information; to provide all necessary regulatory paperwork
To benchmark programs and services and to present professional
papers and develop or improve waste management services and
programs
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of experience with significant responsibility for
chemical and/or biological safety, or a master’s degree and two years of experience
Preferred Licenses or Certifications:
Certified Hazardous Materials Manager (CHMM)
c.
Indicate any license or certificate required for this position.
Class C driver’s license to operate a State vehicle