Item 3.D-Oct 15, 2010; Item 3.B-June 11, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Nancy Ellen Horvath
Position #(s): 16230
Current Title: Coordinator, Student Advisement Center
Current Range: 3
(JCC:76633;3A;CM7554;CC200;E)
Department: Education Advisement Center
College/Division: College of Education
Account #(s): 1101-113-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Manager, Advising, Recruitment and Retention
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Thomas Harrison
Associate Dean, Education
____________________________________________________________
Director/Chair/Dean
William Sparkman
Dean, College of Education
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost & Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #: 16230
EEO Code: 3A
CUPA Code: CM7554
Exempt: Yes or No Census Code: 200
Job Class Code: 67056
Range: 3
Effective Date: 10/1/2010
Approved Title:
MANAGER, ADVISING, RECRUITMENT, AND RETENTION (COE)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Manager, Advising, Recruitment, and Retention (COE)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager, Advising, Recruitment and Retention in the Education Advisement Center is
responsible for the advisement, recruitment, and retention efforts for students aiming for teacher
licensure programs in the College of Education (COE). The Manager is responsible for the over-all
management of the Center including the supervision of its employees. The Manager is responsible
for carrying out the mission of the Center, which is to provide teacher education students with clear,
current, and accurate information regarding all pre-service teacher education programs from
recruitment through graduation. This includes identifying and contacting prospective students in
conjunction with the Office for Prospective Students (OSP), the Transfer Coordinator, and the General
Advising Center for Undecided Students. The Manager reports to the Associate Dean in COE.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Program Administration
 Direct preparation and maintenance of student records and databases
 Prepare annual budget for the Center and its share of the recruitment funds; oversee the
management of the budget of the Center
 Process acceptance of applications for program admission to teacher education and
graduation application process
 Determine probationary status and monitor and maintain records of progress of students
 Provide insights and reports to faculty and college administration as needed
 Conduct graduation audits and coordinate with faculty to resolve issues regarding readiness to
graduate or enter internship; report results to Associate Dean
25% - Student Advisement
 Advise prospective students, students who are pre-majors, and teacher education
undergraduate majors in COE (approximately 350 majors and 1000 students)
 Make decisions about and implement student transfers and/or waivers of courses according to
faculty guidelines in order to ease student enrollment and to provide a smooth transition for
transfer students
20% - Recruitment and Retention
 Direct and assist with recruitment efforts
 Direct, conduct, and monitor retention efforts
 Report results of recruitment and retention efforts to the Associate Dean, the Target 500
Committee, and the Academic Advising Advisory Board (AAAB)
20% - Supervision
 Train, supervise, and evaluate classified staff, student workers, and graduate assistant
advisors
 Supervise Graduate Assistants teaching the EDU 110-111 courses
5% - Scholarship Awards
 Coordinate scholarship award process for undergraduate education students, including
chairing the committee
 Act as liaison with the UNR Scholarship Coordinator
 Oversee the student notification process
Position Description – Manager, Advising, Recruitment, and Retention (COE)
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Manager is expected to exercise considerable professional judgment and take initiative in
collaborating with faculty on issues impacting student advising, recruitment, and retention. The
Manager interprets faculty decisions concerning program requirements and course sequences, and
must work with faculty members in imparting correct and current information and advice to students.
Impact:
The decisions and judgments made by the Manager have a direct impact on the students through
advice given them. Improper decisions and advice could lead to students being delayed in graduation
or taking unnecessary courses. Sound decisions and judgments have a positive effect on students,
the faculty, the programs and departments, the college, and the university as a whole.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Teacher education and licensure processes and programs
 Research and best practices in higher education academic advisement and student
development theory
 Research and best practices in higher education student recruitment and retention
Skills:
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Excellent verbal and written communication
Interpersonal and human relations skills
Student advising
Supervisory skills, including an ability to train and mentor staff and to achieve results
Fiscal budgeting and management
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and specifically
in computerized information processing and database management
Time and task management skills
Functional math and basic statistical terms
Problem solving for students’ issues and concerns
Decision making
Ability to:
 Maintain accurate up-to-date records
 Work with diverse constituencies of different ages, cultural backgrounds, educational levels,
etc.
 Present ideas in a collaborative fashion to gain cooperation
 Initiate and respond to needs for change
 Interpret university and college policies and apply them to student issues related to
recruitment, advisement, and retention
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
Position Description – Manager, Advising, Recruitment, and Retention (COE)
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Current students
Reason for Contact
To advise, orient, answer questions, resolve problems
Faculty
To discuss program requirements and student needs for
information and develop advising and orientation materials
To respond to requests for data and program materials from Dean,
Associate Dean, and Development Officer
To collaborate, coordinate, and report work efforts for recruitment
and retention
Dean’s Office
Academic Advising Center;
Target 500 Committee; AAAB
External
Prospective students
Faculty at other colleges
Advising/Academic Reps from
other UNR colleges
Other Student Services staff
Community members and
parents of students
Reason for Contact
To recruit to UNR and to teacher education programs
To transfer courses and contact students for recruitment
To collaborate on recruitment, advising, and retention practices
To solve problems involving student records, behavior, and
retention issues
To represent teacher education programs and advising center
functions, scholarships, etc
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years work experience in education, student services, or
related field working with young adults
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None