Item 2.A-December 5, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): NEW
Current Title:
Current Range:
(JCC: )
Department: College of Education
College/Division: Office of Provost
Account #(s): 1101-113-0001
Action Proposed: (check all that apply)
2
(x) New position: Proposed Range:
Proposed Title: Academic Advisor, College of Education
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Title Change, Proposed Title:
Proposed Reassignment from Range
to Range
Revised PDQ only (no change in range or title)
Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Nancy Horvath, Mgr, Adv, Recrt & Retent
__________________
Date
____________________________________________________________
Tom Harrison, Associate Dean / Kenneth Coll, Dean, College of Education
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton
Vice Provost, Faculty Affairs
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67634 Range:
2
Pos #(s):
JCC:
EEO: 3A
Eff: 12/1/2014
Approved Title: Academic Advisor, College of Education
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:______________________________________________
Printed Name: ____________________________________________________
Rev: 10/1/2012
__________________
Date
Position Description – Academic Advisor, College of Education
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Academic Advisor in the College of Education Advisement Center is responsible for assisting the
Manager, Advising, Recruitment and Retention with advisement, recruitment, and retention efforts for
students aiming for teacher licensure programs in the College of Education (COE). The Academic
Advisor is responsible for assisting the Manger with carrying out the mission of the Center, which is to
provide teacher education students with clear, current, and accurate information regarding all preservice teacher education programs from recruitment through graduation. This includes identifying
and contacting prospective students in conjunction with the Office for Prospective Students (OSP), the
Transfer Coordinator, and the General Advising Center for Undecided Students. The Academic
Advisor reports to the Manager, Advising, Recruitment and Retention.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
65% - Student Advisement
 Advise prospective students, students who are pre-majors, and teacher education
undergraduate majors in COE (approximately 350 majors and 1000 students)
 Make decisions about and implement student transfers and/or waivers of courses according to
faculty guidelines in order to ease student enrollment and to provide a smooth transition for
transfer students
20% - Program Administration
 Assist in preparation and maintenance of student records and databases
 Assist in determining probationary status and monitor and maintain records of progress of
students
 Provide insights and reports to faculty, Manager, and Dean’s office as needed, i.e., number of
undergraduates and graduate students in programs, etc.
 Conduct graduation audits and coordinate with faculty to resolve issues regarding readiness to
graduate or enter internship; report results to Manager
10% - Recruitment and Retention
 Assist with recruitment efforts, i.e., community outreach, Career Fairs, high schools, etc.,
throughout Nevada
 Conduct and monitor retention efforts
 Report results of recruitment and retention efforts to the Manager
5% - Scholarship Awards
 Assist with the scholarship award process for undergraduate education students
 Assist with the student notification and thank you note process
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Academic Advisor is expected to exercise considerable professional judgment and take initiative
in collaborating with the Manager on issues impacting student advising, recruitment, and retention.
Position Description – Academic Advisor, College of Education
Page 3
The position follows advising protocols set by faculty for curriculum and sequences of classes. The
Academic Advisor interprets faculty decisions concerning program requirements, course substitutes,
class overrides, and course sequences, and must work with the Manager in imparting correct and
current information and advice to students.
Impact:
The decisions and judgments made by the Specialist have a direct impact on the students through
advice given them. Improper decisions and advice could lead to students being delayed in graduation
or taking unnecessary courses. Sound decisions and judgments have a positive effect on students,
the faculty, the programs, the college, and the university as a whole.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Teacher education and licensure processes and programs
 Research and best practices in higher education academic advisement and student
development theory
 Research and best practices in higher education student recruitment and retention
Skills:
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Excellent verbal and written communication
Interpersonal and human relations skills
Student advising
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and specifically
in computerized information processing and database management
Time and task management skills
Functional math and basic statistical terms
Problem solving for students’ issues and concerns
Decision making
Ability to:
 Maintain accurate up-to-date records
 Work with diverse constituencies of different ages, cultural backgrounds, educational levels,
etc.
 Present ideas in a collaborative fashion to gain cooperation
 Initiate and respond to needs for change
 Interpret university and college policies and apply them to student issues related to
recruitment, advisement, and retention
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Current students
Faculty
Reason for Contact
To advise, orient, answer questions, resolve problems; act as
intermediary for complaints or problems and resolve with faculty
To discuss program requirements and student needs for
information and develop advising and orientation materials
Position Description – Academic Advisor, College of Education
External
Prospective students
Faculty at other colleges
Advising/Academic Reps from
other UNR colleges
Other Student Services staff
Community members and
parents of students
Page 4
Reason for Contact
To recruit to UNR and to teacher education programs
To transfer courses and contact students for recruitment
To collaborate on recruitment, advising, and retention practices
To solve problems involving student records, behavior, and
retention issues
To represent teacher education programs and advising center
functions, scholarships, etc
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years, or a Master’s Degree and one year, of experience in
education, student services, or related field working with young adults
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None