Item 3.B-June 18, 2010 ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures. Questions - call UNR Faculty HR at 682-6114 INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions. Incumbent(s) Name (if applicable):Matthew Meuchel (Head Position #(s): 16294, New, 16925, Coach-R4); Vacant (Associate Head Coach –R3); Melanie 16296 Meuchel (1st Asst Coach-R2); Vacant (Asst Coach-R1) Current Title: See below Current Range: Department: : Intercollegiate Athletics College/Division: President’s Office Account #(s): 1102-107-2401 Action Proposed: (check all that apply) ( ) New position: Proposed Range: Proposed Title: ( ) Title Change, Proposed Title: ( ) Proposed Reassignment from Range to Range ( ) Revised PDQ only (no change in range or title) ( X) Line of Progression (show titles below) Head Coach, Women’s Softball (3E;CM6571;CC272;E-16294) (Meuchel, Matt) Range: 4 JCC (Current or new HR assigned): 76685 Assoc Head Coach, Women’s Softball (3E;WAC56+UNLV42;CC272;E-xxxxx) 3 86914 1st Asst Coach, Women’s Softball (3E;WAC56+UNLV42;CC272;E-16925) (Meuchel, Melanie) Assistant Coach, Women’s Softball (3E;UNLV55;CC272;E-16296) (Vacant) 2 77366 1 76684 I certify that the statements in this description are accurate and complete to the best of my knowledge. ____________________________________________________________ Employee’s Signature __________________ Date I/we have reviewed the statements in this form and they accurately reflect the job assignments. ____________________________________________________________ Immediate Supervisor’s Signature Cary Groth Director, Intercollegiate Athletics ____________________________________________________________ Director/Chair/Dean Milton Glick President, UNR __________________ Date __________________ Date Approved for Salary Placement Committee review. ____________________________________________________________ __________________ Pres / Vice Pres / Vice Prov Signature Jannet Vreeland Date Vice Provost and Secretary of Institution Action Approved by the President (Completed by Faculty HR): Position #: EEO Code: 3E CUPA Code: Exempt: Yes or No Census Code: 272 Job Class Code: Range: Effective Date: Approved Title: ____________________________________________________________ __________________ Employee Signature Date (Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval) Rev: 12/1/2008 Position Description – Various Coaches – Women’s Softball Page 2 1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is used for advertisement of the position.) The Women’s Softball Coaches in the Intercollegiate Athletics Department (ICA) at the University of Nevada, Reno (UNR) are responsible for developing, teaching, and promoting all aspects of a competitive Division IA Women’s Softball program. The individuals act as representatives for UNR to promote the university and the ICA in a positive light within the community, the State of Nevada, and nation-wide by recruiting first-class student-athletes and by coaching and guiding them to the best of their abilities. Range 1 - Assistant Coach The Assistant Coach, Women’s Softball, assists the higher level Women’s Softball coaches in all aspects of a competitive Division IA Women’s Softball program as well as assisting the ICA staff if necessary. Individual is responsible for student-athlete recruitment, student-athlete conditioning, teaching and training of technical information, and public relations and program promotion. Range 2 – 1st Assistant Coach In addition to the above, the 1st Assistant Coach, Women’s Softball, is responsible for practice and game day coaching, recruitment and retention of student-athletes, counseling student-athletes regarding athletic, academic, and social issues, scheduling, team travel, and academic instruction, supervision and staff management of lower level coaches, handling administrative details of group and team coordinator such as travel, transportation, scheduling, and other similar logistics, and conducting staff meetings, assisting with budgeting, and performing other management level duties. Range 3 – Associate Head Coach In addition to the above, the Associate Head Coach, Women’s Softball, assists the Head Coach in all aspects of a competitive Division IA program. This position is responsible for practice and game coaching, the recruitment and retention of student-athletes, scheduling, team travel, academic integrity, and program promotion and fundraising. This position supervises all 1st and Assistant Coaches as directed by the Head Coach and serves as Acting Head Coach in his/her absence. Range 4 - Head Coach In addition to the above, the Head Coach, Women’s Softball, is directly responsible for all aspects of a competitive Division IA Volleyball program. This position is responsible for fiscal management, program administration and promotion, and fundraising. 2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage first with heading and then bulleted information). Range 1-Assistant Coach 25% - Teaching/Training – Technical Information Teach technical aspects of the game and coach the student-athlete the fundamentals and strategy within their sport as part of an academic course Assist higher level coaches at practices Ensure compliance with NCAA, Conference, and university rules and regulations (subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures) Provide a safe environment for student athletes on and off the field and specifically during a university sponsored athletic event Position Description – Various Coaches – Women’s Softball Page 3 25% - Student-Athlete Conditioning Assist with the off-season conditioning (running and weight training) 20% - Offensive and Defensive Plays – Game Planning Handle aspects of offensive and defensive plays as directed by Head Coach 20% - Scouting / Film / Recruitment Handle scouting reports and film breakdown Identify, evaluate, and recruit prospective student-athletes; conduct on- and off-campus visits; serve as liaison with high school and university officials regarding various student services such as admissions, financial aid, etc. 5% - Team Travel Coordinate air travel, hotel, meals, and ground transportation 5% - Public Relations, Promotion, and Fundraising Participate in community activities and public relations events with high schools, parents, community and within the university Participate in fundraising for both the program and the department as a whole When practical under the circumstances, intercollegiate staff is encouraged to voluntarily attend all athletic events to promote audience participation and support for UNR’s team efforts Range 2 – 1st Assistant Coach (in addition to above R1 duties) 30% - Coaching - Teaching/Training – Technical Information Provide technical information directed to student-athletes 10% - Student-Athlete Conditioning Assist with the conditioning programs 15% - Offensive and Defensive Plays – Game Planning Same as above 25% - Scouting / Recruiting / Counseling Counsel student athletes regarding academic advising and other concerns 10% - Staff Supervision and Program Management Coordinate all aspects of the duties and responsibilities of the other coaches as directed by the Head Coach Handle directly or supervise administrative details of group and team coordinator such as travel, transportation, scheduling, and other similar logistics May conduct staff meetings, assist with budgeting, and perform other management level duties 5% - Team Travel Same as above 5% - Public Relations, Promotion, and Fundraising Same as above Range 3 – Associate Head Coach (in addition to above Range 1 and 2 duties) 25% - Coaching – Teaching/Training – Technical Information Assist Head Coach with practices and game coaching Position Description – Various Coaches – Women’s Softball Page 4 Ensure compliance with NCAA, Conference, and university rules and regulations 20% - Student-Athlete Conditioning Same as above 15% - Offensive and Defensive Plays – Game Planning Same as above 20% - Scouting / Recruiting / Counseling Assist with monitoring and promote retention of student-athletes Assist Head Coach with monitoring academic programs and integrity of student-athletes 15% - Staff Supervision and Program Management Coordinate all aspects of the duties and responsibilities of the other coaches as directed by the Head Coach Assist Head Coach with monitoring of scholarship program 10% - Public Relations, Promotion, and Fundraising Fundraising for Women’s Softball program Range 4-Head Coach (in addition to above Range 1, 2, and 3 duties) 25% - Coaching – Teaching/Training – Technical Information Direct practices and game coaching 15% - Student-Athlete Conditioning Same as above 10% - Offensive and Defensive Plays – Game Planning Responsible for game planning 20% - Scouting / Recruiting / Counseling Monitor and promote retention of student-athletes Monitor academic programs and integrity of student-athletes 10% - Staff Supervision and Program Management Fiscal management and sports program administration Monitor scholarship program 20% - Public Relations, Promotion, and Fundraising Same as above 3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or the university as a whole. Level of Freedom: Athletics is one of the most publicly visible programs on campus. Range 1: Incumbent must be flexible and work independently but with direct supervision and with some latitude for initiative and independent judgment. Position Description – Various Coaches – Women’s Softball Page 5 Range 2: Incumbent must be flexible and work independently under limited supervision and with some latitude for initiative and independent judgment. Range 3: Incumbent must be flexible and work independently under minimal supervision and with considerable latitude for initiative and independent judgment. Range 4: Incumbent must be flexible, take initiative, and work independently with little direct supervision and with considerable latitude for initiative and independent judgment. Impact: The decisions and judgments made by the incumbent of these positions and the results of work performed have a major impact on the athletic department, university, and Conference. It is essential that the integrity of Wolf Pack Athletics be maintained. Decisions and judgments impact the department and university because of the visibility of Division I Athletics. Team success, academic eligibility, and student-athletes’ progress toward a degree are necessities. The program must be in compliance with current NCAA and Conference rules and regulations and non-adherence or noncompliance results in ineligibility to play in NCAA and Conference athletics. The behavior on and off the field by coaches and athletes is highly visible and reflects on the program, athletic department and university. 4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and innovation) essential to successful performance of this job (in bullet format). Range 1 – Assistant Coach Knowledge of: Specific technical aspects of the sport of Women’s Softball Strategies for competing at Division I level National Council of Athletics Association (NCAA) and applicable conference rules, regulations and procedures relating to intercollegiate athletics and academic compliance Skills in: Teaching technical aspects of the game Teaching and training skills Leadership Excellent oral and written communication Interpersonal and human relations Organization and time management Basic proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) Ability to: Identify, evaluate, and recruit high-quality student-athletes Organize and manage a competitive intercollegiate program Understand and interpret formalized policies, guidelines, rules, and regulations Comply with NCAA, conference, and university regulations Apply established rules and procedures and make decisions that affect quality, accuracy, or effectiveness of results Position Description – Various Coaches – Women’s Softball Page 6 Work and interact with diverse population with sensitivity to cultural and gender differences, including student-athletes, parents, school officials, other coaches, and professional staff Work as a team leader and serve as a role model and mentor for others Maintain confidence and integrity Positively motivate and direct staff toward a common goal and create a strong teamwork orientation Manage resources effectively and efficiently Maintain professional business and work ethics and standards Travel and work evenings and weekends as needed Range 2 – 1st Assistant Coach (in addition to Range 1 above) Knowledge of: Same as above Skills in: Human resources management and staff supervision Ability to: Manage staff and work as a team leader and mentor Range 3 - Assistant Head Coach (in addition to Range 1 and 2 above) Knowledge of: Revenue generation and fundraising processes for athletic program Skills in: Student-athlete counseling and advising Budget development and fiscal management Problem solving for students’ issues and concerns Ability to: Develop credibility, establish rapport, and formulate partnerships that result in collaborative efforts, and sustain effective cooperative working relationships Range 4 - Head Coach (in addition to Range 1, 2, and 3 above) Knowledge of: Same as above Skills in: Same as above Ability to: Analyze situations, often under pressure, and act in the best interests of the unit, institution and/or the system Manage and develop staff to maintain required level to perform and to achieve unit and university goals Optimize time and resources through short- and long-term planning Translate university goals and/or policies into operational plans and procedures through the administration of diverse functions or programs Position Description – Various Coaches – Women’s Softball Page 7 5. Describe the type of personal contacts encountered in performing the duties of the job. Explain the nature and purpose of these contacts: i.e., to provide services, to resolve problems, to negotiate. Internal Student Athletes and their families Athletic Support Staff Reason for Contact To recruit, coach, and counsel University administrators To provide maximum support to ensure the success of the program; game scheduling To serve as contact for sport program External Peers Donors NCAA and Conference staff Coaches and scouts Fans and community members Reason for Contact To promote competition and develop professional network To promote fundraising efforts To discuss program issues To recruitlocal prospects To build and maintain support for the sport Range 3: Media To report on their sport and enhance exposure of the program 6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the qualifications of the incumbent. a. Minimum educational level, including appropriate field, if any. Bachelor’s Degree from a regionally accredited institution b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position. Range 1 – Assistant Coach A Master’s Degree or a Bachelor’s Degree and one year of coaching experience Range 2 - 2nd Assistant Coach A Bachelor’s Degree and two years or a Master’s Degree and one year of coaching experience at an NCAA I, II, III, NAIA, Junior College or high school Range 3 – Associate Head Coach A Bachelor’s Degree and four years or a Master’s Degree and two years of coaching experience at a Division I institution or with a professional team Range 4 - Head Coach A Bachelor’s Degree and five years or a Master’s Degree and three years of experience at a Division I institution or with a professional team Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position. None