Item 2.F-October 7, 2011
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 10749; 10777
Current Title:
Current Range:
(JCC: )
Department: Enrollment Services / Admissions & Records
College/Division: Vice President,
Student Services
Account #:
Integrate Tech Fee (2 positions)
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 2
Proposed Title:
Functional Analyst/Quality Control Specialist (A&R)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
AVP, Enrollment Services
Approved for Salary Placement Committee review.
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Date
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
3J
CUPA Code: CM5527
Exempt: Yes or No Census Code: 111
Job Class Code: 67133
Range: 2
Effective Date: 10/1/2011
Approved Title:
FUNCTIONAL ANALYST/QUALITY CONTROL SPECIALIST (ADMISSIONS & RECORDS)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Functional Analyst/Quality Control Specialist (A&R)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Functional Analyst/Quality Control Specialist (Admissions and Records) is responsible for
insuring data integrity in the PeopleSoft Student System for admissions or records/registrar functions.
This position conducts functional systems testing, troubleshoots functional problems, manages the
Nevada System of Higher Education (NSHE) universal person identification for the University of
Nevada, Reno (UNR), and creates and runs quality control reports and other system queries for data
extraction. This position works closely with the Assistant Registrar for Student Information Systems
and Information Technology (IT) to ensure timely and efficient solutions for all software related
functional needs within the student system. The position reports to the Assistant Registrar for Student
Information System Management and Operations.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Data Integrity/Quality Control
 Maintains and oversees data integrity including management and quality control of student
admissions and enrollment data
 Troubleshoots functional problems, making a determination if the problem is functional or
technical
 Coordinates technical issues with the Assistant Registrar for Student Information System and
IT
 Writes and runs quality control reports aimed at error detection and resolution within
Admissions and Records
 Supervises error resolution among Admissions and Records staff
 Conducts student system functional testing
 Designs and runs system queries for identifying system data integrity errors
 Insures compliance with government technical reporting standards, oversees external data
transmission to third party governmental agencies e.g. Dept of Education
 Assists with staff training in Admissions and Records in the functional use of the student
information software
 Assists with the analysis of workflow within Enrollment Services to insure maximum data
integrity
 Assists with the evaluation of effectiveness of interdepartmental student enrollment workflow
 Assists with identifying necessary changes in operating policies and procedures as a result of
software limitations/capabilities
 Assists with the management of Admissions and Records web applications
20% - NSHE Universal Id
 Manages UNR’s implementation of the NSHE universal ID assuring quality control in the
reduction of duplicate records
 Supervises duplicate record resolution
 Implements quality control measures for NSHE Universal ID processing
 Serves as the NSHE institutional contact for universal ID issues
Position Description – Functional Analyst/Quality Control Specialist (A&R)
Page 3
20% - Data Extraction/Assessment
 Extracts data that assists in determining the effectiveness of student information system
functional user productivity in Admissions and Records
 Extracts data for enrollment management initiatives
 Assists with the development of reports to be used by campus end users
 Oversees the accuracy of ongoing operational data to support enrollment management
 Assists and supports the Assistant Registrar for Student Information System by providing data
to make decisions about improvement of Enrollment Services functional processes
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
This position exercises independent judgment in the development and implementation of
methodologies that support quality control and data integrity..
Level of Impact:
The effectiveness of Enrollment Services programs is dependent upon producing accurate and timely
data. The impact of inattention to data integrity directly affects the university’s ability to admit and
enroll students and award financial aid. Failure to provide accurate and timely data could result in the
inability of the division to register and graduate students.
Failure to identify functional user errors could result in high error rates in data entry and delays in
processing student records, resulting in student and faculty dissatisfaction and poor student retention.
The reporting of inaccurate information to federal and state agencies could result in the loss of Title IV
funding and the university’s regional accreditation.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Strategies for ensuring data integrity
 Admissions and student enrollment data
 Structured Query Language (SQL)
Skills
 Documentation of process, data sources and procedures
 Excellent planning and organizational skills
 Advanced proficiency in use of a personal computer and current software applications
including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and
email)
 Strong interpersonal skills with the ability to work independently and as part of a team
 Analytical, decision-making, and problem-solving skills
 Excellent verbal and written communication
Position Description – Functional Analyst/Quality Control Specialist (A&R)
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Ability to:
 Design and develop data queries
 Troubleshoot functional user student information system problems
 Design and train users in effective data control measures
 Communicate effectively to a variety of audiences with differing degrees of techno-literate
competence
 Define problems, collect and analyze data, establish facts, draw valid conclusions and make
recommendations based on the data that will improve business processes and data integrity
 Work independently and as a collaborative team member
 Effectively manage short and long-term projects
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Maintain and analyze detailed data
 Work cooperatively with students and faculty as related to inquiries concerning student data.
 Maintain confidentiality of sensitive information
 Work with diverse populations
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Enrollment Services Faculty
and staff
Information Technology (IT)
Enrollment Services staff
Institutional Analysis (IA)
External
NSHE Institutions
Reason for Contact
To educate faculty and staff in Admissions and Records, Degree
Audit, Financial Aid and Student Financials in best practices in
maintaining data integrity
To collaborate with IT to insure sound technical environments that
support accuracy and predictability in data processing
To work with Enrollment Services staff to define reporting needs
that will result in improved data quality and integrity
To keep IA apprised of coding schemes, changes in data
definitions and changing enrollment policies that affect data quality
and reporting
Reason for Contact
To maintain communication with NSHE institutions to determine
the effectiveness of best practices in NSHE data quality control
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution.
Position Description – Functional Analyst/Quality Control Specialist (A&R)
Page 5
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years or a Master’s Degree and one year of experience in
an educational setting
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None