Item 3.N-August 8, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Lynda Buhlig; New
Position #(s): 10808; New
Current Title: Executive Director, Development
Current Range: 5
(JCC:77326)
Department: Development and Alumni Relations
College/Division: Vice President,
Development and Alumni Relations
Account #(s): 1101-103-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Vacant, Asst Vice President, Development
Date
____________________________________________________________
Director/Chair/Dean Bruce Mack, AVP, Development and Alumni Relations
__________________
Date
Approved for Salary Placement Committee review
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature John Carothers
Date
Vice President, Development and Alumni Relations
Action Approved by the Provost/President (Completed by Faculty HR):
77326 Range:
5
Pos #(s): 10808; New
JCC:
EEO: 1B
Eff: 8/1/2014
Approved Title: Executive Director, Development
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Executive Director, Development
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Executive Director of Development (EDOD) works closely with and reports to the Assistant Vice
President of Development (ASVP). The EDOD is responsible for managing the unit development
activities necessary to identify and track prospects, potential and current, to support the University’s
development and campaign efforts at all levels of giving as it pertains to prospect identification,
research, management, tracking and screening. The position works with all areas of Development and
Alumni Relations (DAR) to focus on the identification, cultivation, solicitation and stewardship of
prospects.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Human Resources Management
 Supervise the Directors of Development, Associate and Assistant Directors of Development
(DOD/ADOD/ADOD) in some or all of the following Colleges/Schools/Units:
Agriculture/Biotechnology/Natural Resources; Business; Cooperative Extension; Education;
Engineering; Intercollegiate Athletics; Journalism; KUNR, Liberal Arts, Libraries; School of
Medicine, Division of Health Sciences, Science and central DAR to include, but not be limited
to, University Scholarships
 Work with the Prospect Research staff on screening, prospect identification, assignment,
management/tracking and related issues
 Work with each DOD/ADOD/ADOD on a bi-monthly basis to review and discuss the overall
plans of the College/School/Unit/Program to ensure that prospects are being contacted in all
phases of the prospect management system (initial, cultivation, solicitation and stewardship),
proposals are being submitted, planned gifts are being solicited, college/school/unit/program
yearly goals are being met, individual monetary goal is being attained and surpassed, number
of assesed meetings are achieved.
 Work with each DOD/ADOD/ADOD to ensure that prospect contacts and strategies are being
entered on the central database, that prospects are assigned to the DOD/ADOD/ADOD and
that prospects are being moved along accodingly in terms of the prospect management
system for cultivation and solicitation purposes
 Evaluate the DOD/ADOD/ADODs, no less than once a year, according to the set metrics that
have been thoroughly explained do the DOD/ADOD/ADODs and outlined in their IPOs.
 Read and provide an assessment score on a monthly basis for each DOD/ADOD/ADODs
meeting Actions entered in the central database
 Work with the Dean/Directors of the Colleges/Schools/Units/Programs on their fund-raising
plans and overall prospect work
30% - Employee Development
 Work closely with the ASVP and AVP on issues and needs related to the central development
services - Alumni Relations; Annual Giving; Corporate/Foundation Relations; Donor Relations;
Planned Giving; University Events; IT, and UNR Foundation - as it relates to the prospect
management system
 With the ASVP, the EDOD develops a process and plan to educate and train the
DOD/ADOD/ADODs o be sure they are knowledgeable about the University and fund-raising
process and techniques
Position Description – Executive Director, Development
Page 3
10% - Reports Administration
 Provide reports to the President, Vice President of Development & Alumni Relations,
Associate Vice President of Development & Alumni Relations, Assistant Vice President of
Development, Directors, Associate and Assistant Directors of Development and others as
needed
10% - Event Facilitation
 Work with other departments within the Division to strategically have prospects, both potential
and current, participate in appropriate events such as dinners, athletic events, tailgates,
concerts, lectures, etc. so they become better acquainted with the University and how their
philanthropic support can have a positive impact on the faculty, programs and students
 Facilitate between the DOD/ADOD/ADODs , the ASVP,and the University’s Annual Fund
program the most productive division of each areas alumni to strategically pinpoint giving
5% - Prospect Management System
 Design, execute and monitor effectiveness of a prospect management system to track
prospects from identification, initial contact, cultivation, solicitation and finally into stewardship
to provide a reasonable assurance that operations are effective and efficient and information
on prospects is reliable
 Support efforts within Development & Alumni Relations to meet fundraising goals and other
development objectives
5% - Gift Solication
 Cultivate and solicit majors gifts of $50,000 or more
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The EDOD possesses mid-level autonomy in decision-making related to the University of Nevada,
Reno’s development program. In conjunction with the VP of DAR, AVP of DAR, ASVP of DAR,
Deans, Senior Administration and faculty/staff across the University, this position coordinates,
manages, and strategically oversees fundraising goals, projects, policies and procedures specifically
related to the DOD/ADOD/ADODs. The EDOD has public visibility; and the decisions and judgments
made impact the reputation and credibility of the University, DAR and the University Foundation.
Impact:
The identification and management of prospects is essential for the development process to be
successful. All departments within DAR utilize the prospect management and research system to
strategically identify, cultivate, solicit and steward prospects. The Executive Director of Development
manages the DOD/ADOD/ADODs, sets the metrics, in partnership with the ASVP, by which the
DOD/ADOD/ADODs are evaluated. The decisions and judgments made by the EDODdirectly impacts
the fundraising process. Fundraising’s success provides the University with the necessary support to
provide an outstanding educational environment for its students and to uphold its reputation as a
national Tier 1 University with its students, parents, alumni and friends.
Position Description – Executive Director, Development
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Development office management including capital campaigns, major gifts, annual giving,
prospect management and research
 Strategic planning
 Data management
 Comprehensive financial accounting skills including cost accounting, accounts payable and
receivable systems, budgeting, cash management and financial forecasting
 Higher education environment
Skills:
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Human resources supervision/management
Teaching and training skills
Leadership
Excellent oral and written communication skills
Interpersonal and human relations
Time management and task management skills
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) as well as
Razor’s Edge program
Electronic reporting and data collection
Report writing and generation
Ability to:
 Maintain confidentiality of sensitive information
 Work well in a service-oriented team environment
 Assist staff with coordination of work efforts
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Be flexible and work independently under minimal supervision with considerable latitude for
initiative and independent judgment
 Train users in the most effective use of software
 Learn, interpret and apply complex computerized processes with minimal guidance
 Create and oversee complex management systems that accurately reflect the university’s
fundraising process and to implement policy that ensures its use
 Share ideas and convey them in an efficient manner
 Travel and work evenings and weekends as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
President, Vice presidents,
Associate Vice presidents,
Deans, Faculty and Staff
Reason for Contact
To discuss prospect management and research
Position Description – Executive Director, Development
External
Community leaders, foundation
trustees, Alumni Associate
Board members, donors and
volunteers
Page 5
Reason for Contact
To promote the University foundation and solicit funding
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and eight years, or a Master’s Degree and five years, of
progressively responsible professional experience in areas of development, prospect
management and research, strategic planning and data management including four
years of supervisory experience
Preferred License and Certifications: None
c.
Indicate any license or certificate required for this position.
None