Item 9.F-April 11, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 17084
Current Title: Director, Special Events (ICA)
(JCC 77342)
Department: Intercollegiate Athletics
Current Range: 3
College/Division: President’s Office
Account #(s): 1102-107-1401
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
______________________________/______________________________
__________________
David Sabolcik, AAD, Dev / Doug Knuth, Spec Asst to Pres/ Director, Athletics
Date
Immediate Supervisor’s Signature
____________________________________________________________
Director/Chair/Dean
Marc Johnson, President
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Academic Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
77342 Range:
3
Pos #(s): 10784
JCC:
EEO: 3C
Eff: 4/1/2014
Approved Title: Director, Special Events (ICA)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Director, Special Events (ICA)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director, Special Events for Intercollegiate Athletics (ICA), is a mid-level position with oversight
responsibility for all special events fundraising activities to generate external revenue within ICA while
also being directly responsible for the athletic program's major events. The individual reports to the
Associate Athletics Director, External Operations.
This position also oversees the spirit program and reports to the Assistant Athletics Director,
Marketing and Promotions.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
65% - Event Planning
 Establish and implement assigned Wolf Pack Athletics special events, including sport-specific
events as assigned
 Plan and execute signature Wolf Pack fundraising events, Blue Tie Ball and the Governor’s
Dinner
 Maintain and develop relationships with existing and potential event sponsors and vendors to
maximize revenue generation from assigned special events
 Collaborate with Wolf Pack marketing and outside marketing firms to create awareness
campaigns for events through collateral material development, direct mail, and social,
electronic and print media
 Create and manage event volunteer structure
 Prepare and track strategic plans, timelines and budgets for assigned special events
 Work closely with Athletics accounting staff to ensure accurate billing and deposit activity
 Meet established net revenue goals for assigned events
 Support development staff in other departmental ventures as requested.
30% - Head Cheer, Stunt and Mascot Coach
 Coach and instruct all cheerleaders, stunt and mascots
 Organize and monitor all practices, games and events
 Order uniforms, costumes and ancillary equipment
 Create routines that will entertain in a positive manner to solicit fan support
5% - NCAA Regulation Compliance
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
 Monitor academic performance of students and enforce rules for the program in coordination
with Wolf Pack Academics and Compliance offices.
Position Description – Director, Special Events (ICA)
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
This position is very visible to the public, potential donors and donors and therefore has a direct
impact on the perception of the university and potential fundraising. The individual is responsible for a
major portion of the department’s fundraising activity which funds the operating budget of the AAUN.
Impact:
Poor decisions and judgments made by this position have a direct impact on the operation of the
Athletic Association and Athletics Department in that if the funds are not raised, the operating fund is
diminished.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Local and national vendors to secure arrangements, services and goods
 Event planning
 Budget development and management
 Accounting and business procedures
 Donor management and National Council of Athletics Association (NCAA) bylaws
Skills:
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Excellent oral and written communication skills
Interpersonal and human relations
Organizational skills
Time management
Negotiation
Coordinate, organize and implement programs and events
Detail oriented
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Effectively coordinate various types of events and meet stringent deadlines
 Feel comfortable asking for and negotiating donations
 Think creatively
 Develop and sustain effective relationships with faculty, staff, colleagues, government and
community members in an increasingly diverse environment
 Comply with NCAA, conference, and university regulations
 Maintain confidentiality of sensitive information
 Take initiative and use own judgment as needed
 Manage a budget
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Supervise and assist staff and volunteers with coordination of work efforts
Position Description – Director, Special Events (ICA)
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Campus offices
Reason for Contact
To trade goods for services, negotiate prices for good/services
required, and solve the everyday problems associated with
planning a special event
External
Boosters, local and national
vendors, board members and
committee volunteers, to key
public and political figures
Reason for Contact
to provide services, resolve problems, and negotiate
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or Master’s Degree and two years, of experience in
the fields of special events, athletics, marketing, or related field
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None