Item 3.C-February 14, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Rory Hickok
Position #(s): 10962
Current Title: Senior Associate Athletics Director, External
Current Range: 5
Operations (JCC:86859)
Department: Intercollegiate Athletics
College/Division: President’s Office
Account #(s): 1102-107-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Deputy Director of Athletics
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Doug Knuth, Spec Asst to Pres/Dir, Athletics
Date
____________________________________________________________
Director/Chair/Dean Marc Johnson, President
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67518 Range:
5
Pos #(s): 10962
JCC:
EEO: 1B
Eff: 2/1/2014
Approved Title: Deputy Director of Athletics
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Deputy Director, Athletics
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Deputy Director of Athletics is an upper-level management position reporting directly to the
Director of Intercollegiate Athletics (ICA). The position is the senior most among the administrative
staff in the department and is the primary point of contact in the absence of the Director of ICA and
represents the department at National Collegiate Athletics Association (NCAA) conference and other
related meetings when the Director of ICA is unable to attend. The position is directly involved in the
strategic direction and daily operations of ICA, including general oversight of all facets of the
operations within the university’s ICA program. The position has daily oversight and management of
specific assigned sports programs.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Athletic Development
 Identify, cultivate, solicit and steward major donors in support of the capital improvement
strategic plan in coordination with central Development and utilizing action tracking through the
central development database
 Serve as the Executive Director of ICA’s umbrella fundraising unit, the Athletic Association
University of Nevada (AAUN), acting as liaison to the Board of Directors and serving as an exofficio member of the Board
30% - Administrative Management of Special Initiatives
 Manage multi-year partnerships and oversee performance of external contractors including
sponsorship sales, ticket sales and foodservice
 Direct involvement in the design and implementation of the capital improvement strategic plan
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
20% - Sports Administration
 Oversee assigned sports program(s)
 Coordinate with Senior Women’s Administrator (SWA) institutional representative on
compliance and related initiatives
 Oversee budget, daily operations, and other associated tasks
 Attend as many contests as possible to show support for the student-athletes and coaching
staff
10 %- Special Projects
 Assist the Athletics Director in establishing overall athletics goals, objectives and strategies
 Develop and implement programs and processes to accomplish goals, improve the image of
the University and attract and retain students.
5% - Supervision
 Supervise and evaluate all direct reports including coaches of assigned programs
Position Description – Deputy Director, Athletics
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Impact:
The position is directly involved in the strategic direction and daily operations of ICA, including general
oversight of all facets of the operations and has the freedom to make independent decisions at almost
every level without consulting the Athletic Director. The position is critical to the smooth functioning of
the ICA Department on daily basis.
Impact:
If the individual makes poor decisions it directly affects the overall direction of ICA.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Administration of a comprehensive ICA program
 NCAA and applicable conference rules, regulations and procedures relating to intercollegiate
athletics and academic compliance, eligibility and certification
 Collegiate athletics programs
 Budget development and fiscal management
Skills:





Excellent verbal and written communication
Effective organizational skills
Independent analytical, decision-making, and problem-solving skills
Strong human resource management and supervisory skills
Solid business acumen, particularly in relation to disposition of funds and maintaining accurate
records
Ability to:
 Work closely with the local business community
 Show tact and diplomacy in sensitive situations
 Maintain professional business and work ethics and standards
 Supervise and assist staff with coordination of work efforts
 Manage or administer a complex department/program composed of diverse activities
 Comply with NCAA, conference, and university regulations
 Manage resources effectively and efficiently
 Develop administrative procedures for a department/program and recommend policy
 Work independently and as a collaborative team member
 Exercise sound judgment to make objective, fair and consistent decisions
 Work flexible hours with frequent weekend and evening work
Position Description – Deputy Director, Athletics
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Administrators, staff, coaches,
and student-athletes
Administrators and staff on
campus
University Development
Reason for Contact
To develop a successful, comprehensive ICA program
External
A variety of groups and
individuals within Northern
Nevada community
Conference
Reason for Contact
To generate external revenue through fundraising and marketing;
negotiate contracts and agreements with sponsors and vendors;
general problem solving issues that arise with donor relations
To schedule selected sports
To develop strong partnerships across campus
To coordinate funding activities and compliance
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and six years of experience in any one or a combination of
business, marketing, management, or related field, along with athletics administration
experience
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None