POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart
electronically to marshag@unr.edu for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Name of Incumbent(s) (if applicable):
Position #:
Sarah Chvilicek
Current Title: Program Coordinator (Washoe County)
Current Range:
*Transfer (acquire) from County status
Department: Western Area Cooperative Extension
College/Division: Cooperative Extension
Action Proposed: (check all that apply)
( X * ) New position : Proposed Range:
2
Proposed Title: Coordinator, Washoe 4-H Youth Development Programs
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Frank Flavin
Area Director, Western Area
Director/Chair/Dean Karen Hinton
Dean, Cooperative Extension
Approved for Salary Placement Committee review.
Date
Date
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Interim Exec Vice Pres & Provost
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Job Class Code:
Exempt: Yes or No Census Code:
Range:
Effective Date:
Approved Title:
_____________________________________________________________________________
Employee Signature
Date
(Employee sign and send to HR for personnel file after PDQ approval for personnel file)
Rev: 2/5/2008
Position Description – Coordinator, Washoe 4-H Youth Development Programs
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Washoe 4-H Youth Development Programs, plans, implements, and evaluates the
Washoe County 4-H Youth Development Program. The position provides direct management of the 4-H
Club Program; 4-H Military Program; Youth in Governance; Youth/Adult Partnership programming, as
well as day-to-day operations. The incumbent directly coordinates the annual Western Area 4-H Camp to
include annual self-supporting budget, hiring and supervising camp staff, coordinating annual contract for
camp use, and overall logistics for the camp experience. The position recruits, screens, trains, and
supervises 4-H program volunteers and student interns. The position develops educational programming
for youth and/or adults utilizing current curricula and facilitates interagency cooperation to further youth
development programs that are inclusive and available to all youth who wish to participate.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
65% - 4-H Youth Development Program

Plan, implement, and evaluate the 4-H Youth Development Program in Washoe County.
Major responsibilities include coordination of 4-H Clubs, 4-H Military, Youth Governance, and
Youth/Adult Partnership programming in Washoe County and the Western Area 4-H Youth
Development camp. Develop a written Program Plan with input from staff, volunteers and
youth to implement 4-H Youth Development (4-H YD) program for Washoe County.

Recruit, screen, train and supervise volunteers to deliver the 4-H YD Program in Washoe
County

Seek and obtain grant funding for 4-H YD programs and activities and manage grant funds
and create and file necessary financial reports and documentation

Coordinate and work with Area 4-H YD Team to write and distribute monthly newsletters to all
participating families and with a Washoe County team to plan implement and evaluate all 4-H
YD programs in Washoe County

Recruit youth for 4-H YD programs; create and disseminate brochures, fliers and other
marketing pieces to current and potential audiences

Evaluate, select, and modify where needed, the appropriate curricula for youth and adults, 4-H
YD members or other youth serving agencies

Work as a team member for regional training programs for 4-H YD Professionals, Youth
development professionals, and volunteers

Represent UNCE in collaboration with local, area, regional and national agencies and partners
to create a youth centered environment for 4-H YD

Monitor and ensure compliance with federal and state civil rights requirements. Facilitate and
oversee a County 4-H YD Expansion and Review Advisory Committee which will provide
suggestions and advice regarding programming in the county to ensure (with all reasonable
Position Description – Coordinator, Washoe 4-H Youth Development Programs
Page 3
effort) nondiscrimination in 4-H YD program participation and operation. Ensure that the 4-H
YD Expansion and Review Advisory Committee has minority representation (comparable to
Washoe County census data), geographical representation, and ensure that approximately
one-third of its members are youth.

Design and implement a plan for the increased participation of minorities and
underrepresented audiences in 4-H YD programs. Draft and disseminate a written report
regarding the “State of 4-H YD in Washoe County” as it pertains to reaching underrepresented
audiences and minorities.

Recruit and mentor student interns

Develop a plan for integrating University of Nevada, Reno (UNR) student recruitment into 4-H
YD programming
20% - Supervision and Training

Provide overall leadership and supervision of 4-H YD program staff, support staff and student
interns.

Train, supervise, and evaluate 4-H YD program staff, support staff, and program volunteers.

Provide policy direction and interpretation to program volunteers, youth and staff as well as
direct training on policy issues, youth development trends, and continued education for
program staff and volunteers

Investigate and resolve complaints and disputes
10% - Recordkeeping

Submit grant, ES-237, ECI, NEMIS, SIIS volunteer reports in accordance with deadlines
established by Nevada System of Higher Education (NSHE), UNR, UNCE, Washoe County,
U.S. Department of Agriculture (USDA) and granting agencies

Ensure the confidentiality of 4-H Youth Development participant and personnel files

Maintain records required by grants, by NSHE, UNR, UNCE, and Washoe County

Prepare and monitor personnel documents, such as time sheets and leave slips

Maintain enrollment cards for each 4-H member and leader

Oversee data base records of 4-H Youth Development leaders and youth

Coordinate the fingerprinting and submission of fingerprints for background checks for all
employees and volunteers working with youth in the 4-H Youth Development Program

Provide budget oversight of 4-H YD expenditures
5% - Western Area 4-H Camp Administration

Provide overall leadership to the Western Area 4-H Camp

Establish and manage an annual budget
Position Description – Coordinator, Washoe 4-H Youth Development Programs
Page 4

Recruit, screen, and train camp staff to include camp director, lifeguards, teen advisors, nurse,
and adult chaperones

Provide direct logistics of camp operations and work collaboratively with local agencies for
planned programs, evacuation plans, and other emergency management issues to include
health care for participants
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
This position must work independently with little direct supervision. Incumbent must demonstrate
independent judgment to work within established standards. 4-H Youth Development is the most wellknown and visible Cooperative Extension educational program that serves more than 10,000 youth in
Washoe County annually.
Planning, implementation, evaluation, and coordination of the 4-H youth development programs
requires daily independent determinations and judgments to ensure program integrity and participant
safety.
Recruiting, screening, and training of program staff and volunteers require high-level judgment in
order to facilitate appropriate choices for the overall program.
Training and supervision of direct reporting staff is complex and carries a high level of responsibility.
The incumbent must demonstrate the ability to make high level judgments, choices, and
determinations that are in line with UNCE policy without the direct involvement of supervision.
The judgments of and decisions made by this position impact the unit’s ability to provide quality
programs and services which are critical to attracting and maintaining customers.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 National, regional, and local 4-H Youth Development programs
 Human resource function in recruitment, screening, training, support and release of adult and
youth volunteers
 Child Abuse and Neglect Recognition and civil rights laws and regulations
 Higher education procedures and guidelines
 Budget development and management
 Proposal development and grant management
 Educational program design, development, management, and delivery
Skills in:
 Human resources supervision/management to include youth and student mentoring
 Leadership
 Oral and written communication
 Interpersonal and human relations
 Conflict resolution
 Coordination, organization, and implementation of programs and events
 Complex problem-solving in human relations working with volunteers, employees and
subordinates
Position Description – Coordinator, Washoe 4-H Youth Development Programs


Page 5
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, Publisher, and email)
Various survey/research instruments, budget systems, and procedures
Ability to:
 Maintain confidentiality of sensitive information
 Work and interact with a diverse population
 Be flexible and work under limited supervision with considerable latitude for initiative and
independent judgment
 Supervise and assist staff and volunteers with coordination of work efforts
 Plan, implement and evaluate extensive youth programs
 Directly organize and coordinate a program event to include budgeting, hiring and supervision
of all staff, logistics and completion of the contract
 Facilitate interagency cooperation to further youth development programs that are inclusive
and available to all youth participation
 Work flexible hours with frequent weekend and evening work
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal:
University of Nevada Cooperative Extension (UNCE) faculty, 4-H program staff and volunteers
throughout the state - to interact for daily program operation and to enhance positive relationships for
those involved in the program delivery methods
Faculty and staff in the Statewide Fiscal and Human Resources Office and the statewide 4-H Office –
to provide program operation information and reports
UNR faculty in other colleges and departments – to collaborate on the program
External:
Youth Serving Agencies throughout the state - in collaboration to ensure continued planning and
organization of educational events utilizing research based curricula and to maximize resources for
programming available to children, youth and families
Federal, state and local funding, civil rights, and reporting agencies – to consult on funding and
operational issues
Parents and Youth – to consult regarding program participation
Media – to provide a contact with the print and electronic media
Other Universities – to consult on 4-H Program curricula
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
Position Description – Coordinator, Washoe 4-H Youth Development Programs
b.
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Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years or a Master’s Degree and one year of professional
experience in youth education and complex youth program coordination
c.
Indicate any license or certificate required for this position.
Must have a valid Nevada State Driver’s License or ability to obtain one within the
required time period
Successful University of Nevada, Reno Cooperative Extension fingerprinting /
background check